Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. April 14, 2020, Special Board Meeting 2. April 14, 2020, Board of Trustees Meeting 3. April 20, 2020, Special Board Meeting 4. April 20, 2020, Special Board Meeting (Budget Workshop) B. Approval of Budget Amendments 1. Approval of Budget Amendment to Allocate Funds to Cover Telecommunication Services and Allocate Additional Budget to Health Care Fund (General Operating Fund - $1,014,000.00) (Amendment will provide adequate funding for District operations) C. Approval of Third Quarter Financial Reports for Fiscal Year 2019-2020 (To inform the Board of the District's Financial Status at the end of the third quarter for fiscal year 2019-2020) E. Approval of Notice of Grant Award for Texas Education Agency School Safety and Security Grant (Grant Funds - $927,413.00) (To increase school safety Districtwide) F. Approval of Suspension of Board Policy DN (Local): Performance Appraisal, for 2019-2020 School Year Due to COVID-19 (To request approval to suspend Policy DN (Local): Performance Appraisal, for the 2019-2020 school year due to the circumstances related to COVID-19) G. Approval of Missed School Day Waiver from Texas Education Agency for COVID-19 (To request a waiver from the Texas Education Agency due to the COVID-19 Pandemic) H. Approval of Missed School Day Waiver from Texas Education Agency for Irvin High School (To submit a waiver to the Texas Education Agency for Irvin High School for November 21, 2019) I. Approval of Out-of-State and Over-Age Monthly Tuition Rates for 2020-2021 School Year (To approve tuition charges for Out-of-District and Special Program students) J. Approval of El Paso Electric Company Overhead and Underground Easements (DT044721, DT045409) for El Paso High School, Located at 800 E. Schuster, El Paso, TX, Project No. 17.625 (Approval of the overhead and underground easements will allow for necessary electrical service in support of the 2016 Bond construction) K. Approval of Penalty Fees Associated with Prevailing Wage Rate Violation for Planetarium Relocation to Crosby Elementary School, Project No. 18.643 (The Board shall determine whether good cause exist to believe the contractor failed to pay the District’s Prevailing Wage Rate and/or Davis Bacon) L. Purchases Requiring Board Approval 1. Approval of Interlocal Agreement between Region 17 Education Service Center and El Paso Independent School District for Participation in the West Texas Food Service Cooperative Program for 2020-2021 School Year (To allow the District to utilize the commercial food purchasing, commodity processing, and full-service delivery contracts available through this cooperative contract) 2. Approval of Expenditures for Commodity Food Processing, Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Budgeted Federal Funds - $1,640,940.00) (These expenditures are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 3. Approval to Purchase Annual Food and Supplies, Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Administration Recommendation: Labatt Food Service) (Budgeted Federal Funds - $13,500,000.00) (Food and supplies are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 4. Approval to Purchase Produce, Utilizing Region 19 Education Service Center (ESC) Interlocal Agreement RFP #19-7352, Produce Delivery and Related Services (Administration Recommendation: Segovia's Distributing, Inc.) (Budgeted Federal Funds - $3,750,000.00) (To purchase produce that is a required component of the reimbursable meals under the National School Lunch and Breakfast Program) 5. Approval to Purchase Bakery Products, Utilizing Region 19 Education Service Center (ESC) Interlocal Agreement RFP #17-7244, Bread Products and Delivery (Administration Recommendation: Flowers Baking Company of El Paso, LLC ) (Budgeted Federal Funds - $700,000.00) (To purchase bakery products needed for the 2020-2021 fiscal year)
Approval of 2020-2021 Texas Education Agency Technology Lending Grant (Grant Funds - $150,000.00) (To provide wi-fi internet devices to high-need students in the District for use at home)
4. Reports A. Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update) 5. Adjournment
May 06, 2020 Special Board of Trustees
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. April 14, 2020, Special Board Meeting 2. April 14, 2020, Board of Trustees Meeting 3. April 20, 2020, Special Board Meeting 4. April 20, 2020, Special Board Meeting (Budget Workshop) B. Approval of Budget Amendments 1. Approval of Budget Amendment to Allocate Funds to Cover Telecommunication Services and Allocate Additional Budget to Health Care Fund (General Operating Fund - $1,014,000.00) (Amendment will provide adequate funding for District operations) C. Approval of Third Quarter Financial Reports for Fiscal Year 2019-2020 (To inform the Board of the District's Financial Status at the end of the third quarter for fiscal year 2019-2020) E. Approval of Notice of Grant Award for Texas Education Agency School Safety and Security Grant (Grant Funds - $927,413.00) (To increase school safety Districtwide) F. Approval of Suspension of Board Policy DN (Local): Performance Appraisal, for 2019-2020 School Year Due to COVID-19 (To request approval to suspend Policy DN (Local): Performance Appraisal, for the 2019-2020 school year due to the circumstances related to COVID-19) G. Approval of Missed School Day Waiver from Texas Education Agency for COVID-19 (To request a waiver from the Texas Education Agency due to the COVID-19 Pandemic) H. Approval of Missed School Day Waiver from Texas Education Agency for Irvin High School (To submit a waiver to the Texas Education Agency for Irvin High School for November 21, 2019) I. Approval of Out-of-State and Over-Age Monthly Tuition Rates for 2020-2021 School Year (To approve tuition charges for Out-of-District and Special Program students) J. Approval of El Paso Electric Company Overhead and Underground Easements (DT044721, DT045409) for El Paso High School, Located at 800 E. Schuster, El Paso, TX, Project No. 17.625 (Approval of the overhead and underground easements will allow for necessary electrical service in support of the 2016 Bond construction) K. Approval of Penalty Fees Associated with Prevailing Wage Rate Violation for Planetarium Relocation to Crosby Elementary School, Project No. 18.643 (The Board shall determine whether good cause exist to believe the contractor failed to pay the District’s Prevailing Wage Rate and/or Davis Bacon) L. Purchases Requiring Board Approval 1. Approval of Interlocal Agreement between Region 17 Education Service Center and El Paso Independent School District for Participation in the West Texas Food Service Cooperative Program for 2020-2021 School Year (To allow the District to utilize the commercial food purchasing, commodity processing, and full-service delivery contracts available through this cooperative contract) 2. Approval of Expenditures for Commodity Food Processing, Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Budgeted Federal Funds - $1,640,940.00) (These expenditures are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 3. Approval to Purchase Annual Food and Supplies, Utilizing Region 17 West Texas Food Service Cooperative Interlocal Agreement (Administration Recommendation: Labatt Food Service) (Budgeted Federal Funds - $13,500,000.00) (Food and supplies are necessary to provide students with reimbursable meals for the National School Lunch and Breakfast Program) 4. Approval to Purchase Produce, Utilizing Region 19 Education Service Center (ESC) Interlocal Agreement RFP #19-7352, Produce Delivery and Related Services (Administration Recommendation: Segovia's Distributing, Inc.) (Budgeted Federal Funds - $3,750,000.00) (To purchase produce that is a required component of the reimbursable meals under the National School Lunch and Breakfast Program) 5. Approval to Purchase Bakery Products, Utilizing Region 19 Education Service Center (ESC) Interlocal Agreement RFP #17-7244, Bread Products and Delivery (Administration Recommendation: Flowers Baking Company of El Paso, LLC ) (Budgeted Federal Funds - $700,000.00) (To purchase bakery products needed for the 2020-2021 fiscal year)
Approval of 2020-2021 Texas Education Agency Technology Lending Grant (Grant Funds - $150,000.00) (To provide wi-fi internet devices to high-need students in the District for use at home)
4. Reports A. Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update) 5. Adjournment