(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. May 19, 2020, Special Board of Trustees Meeting 2. May 19, 2020, Board of Trustees Meeting B. Approval of Budget Amendments 1. Approval of 2019-2020 Year End Amendment to Align Budget Allocations in Various Functions (General Operating Fund - $1,640,000.00) (Amendment will provide proper funding for District operations) 2. Approval of Budget Amendment to Request Funding for Technology Equipment, Maintenance and Building Improvements, Demolition of Buildings and Capital Assets for the 2020-2021 School Year (Unreserved Fund Balance - $5,058,114.00) (Amendment will provide adequate funding for District operations) 3. Approval of Budget Amendment to Allocate Funds for Professional Development Services and to Align Expenses in the Debt Service Fund to the Calendar Year (General Operating and Debt Service Fund - $8,300,000.00) (Amendment will provide adequate funding for District operations) 4. Approval of Budget Amendment to Decrease State Revenue and Expenses Due to Projected Reduction in State Aid Funding for Fiscal Year 2019-2020 (General Operating Fund - $18,703,462.00) Amendment will provide proper funding for District operations. C. Annual Report on Management Fees Under Purchasing Contracts (To provide an updated list of cooperative contract agencies, and their fees [when applicable], in compliance with Texas Education Code Section 44.0331) D. Adoption of Resolution of the Board Regarding Policy EHDC (Local), Alternative Methods for Earning Credit, Credit by Examination Without Prior Instruction (To consider approval for each subject, at least four examinations that meet guidelines developed by the State Board of Education (SBOE) to be used for purposes of acceleration in an elementary grade level and to earn credit in a secondary school) E. Approval of Campus Accessibility Plan/Pathway for Coldwell Elementary School (As a result of a Civil Rights visit by the Texas Education Agency in April 2006, each campus must have a written, Board-approved accessibility plan and pathway identifying the accessible pathway and the alternative plan to any barriers) F. Approval of Grant from Texas Parks and Wildlife for El Paso Independent School District's National Archery in Schools Program (Grant Funds - $50,000.00) (To expand the archery program for primary and secondary students through resources and training) G. Approval of Third Extension of Memorandum of Understanding between El Paso Independent School District and El Paso Symphony Orchestra Association for Tocando Community Music Project (Local Funds - $3,000.00) (To continue the “Tocando” after school community music project at Guillen Middle School with students from Hart and Aoy Elementary Schools and may include Douglass Elementary School students) H. Request Extension Waiver for Comprehensive Annual Financial Report (CAFR) Due Date Requirement of November 27, 2020, Due to COVID-19 (To comply with Texas Education Code, §44.008, a waiver is requested to change the CAFR due date to January 28, 2021, as a precautionary measure due to circumstances related to COVID-19) J. Approval to Purchase Abatement Services from Keers Remediation, Inc., for 2016 Bond Asbestos Abatement Services, Project No. 18.03, Utilizing ESC Region 19 Allied States Cooperative Contract #18- 7295, Abatement Services (Bond Funds - Not to Exceed $2,198,700.00) (To provide asbestos abatement services in support of the 2016 Bond Fund construction and renovation projects) K. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) M. Approval of Change Order No. 004 for Bradley Consolidating Fannin Elementary, to be Renamed Dr. Joseph E. Torres Elementary School, CSP No. 18-080, Project No. 17.612, to Aztec Contractors, Inc. for a Non-Compensatory Time Extension of Forty-Six (46) Days (Approval required for a time extension of forty-six (46) calendar days as per Board Policy CV [Local]) O. Award of RFP #20-008, Energy Performance Tax Exempt Lease Purchase Financing and Refinancing of 2018 Equipment Lease Purchase Agreement (Administration Recommendation: U.S. BanCorp Government Leasing and Finance, Inc.) (General Fund - $12,601,766.00) (To provide for refinancing of the energy savings performance contract [ESPC] from December 2018 with Banc of America) P. Approval of Resolution of the Board of Trustees of the El Paso Independent School District Authorizing the Execution and Delivery of an Equipment Lease/Purchase Agreement with Respect to the Acquisition, Financing and Leasing of Certain Equipment for the Public Benefit; Authorizing the Execution and Delivery of Documents Required in Connection Therewith; and Authorizing the Taking of All Other Actions Necessary to the Consummation of the Transactions Contemplated by the Resolution (The District would like to secure U.S. Bancorp financing for energy conservation measures to be installed under a guaranteed performance contract with ABM Technical Solutions) Q. Overhead / Underground Easements 1. Approval of Texas Gas Service, a Division of One Gas, Inc., Underground Easements to New and Renovated Coronado High School, 100 Champions Place, El Paso, Texas, Project No. 17.627 (Approval of these easements will allow provisions for gas service in support of the 2016 Bond construction.) 2. Approval of El Paso Electric Overhead Easement (DT049305) for Planetarium, 5411 Wren, El Paso, Texas, Project No. 18.643 (Approval of the overhead easement will allow for electrical service in support of the Planetarium construction.) R. Purchases Requiring Board Approval 1. Approval of Expenditures for License Renewals and Professional Development Services for Fiscal Year 2020-2021 from Achieve3000, Inc., Utilizing Texas Association of School Boards (TASB) Buyboard Contract #573-18, Instructional Materials and Classroom Teaching Supplies and Equipment (Budgeted State Funds - Not to Exceed $388,070.00) (To improve student success at the middle school and high school levels in the areas of reading and writing, to include English Language Learners at these levels) 2. Approval of Expenditures for License Renewals from Accelerate Learning Inc. for Fiscal Year 2020- 2021, Utilizing Harris County Department of Education Choice Partners Contract #19/038KC-01, STEM and CTE Materials (Budgeted State and Local Funds - $465,638.75) (To improve students' success at the elementary, middle and high school levels in the areas of science, technology, engineering and math (STEM) through lesson differentiation) 3. Approval to Purchase Writing Curriculum Subscriptions and Professional Development from NoRedInk Corporation for Fiscal Year 2020-2021, Utilizing The Interlocal Purchasing System (TIPS) RFP 200105 Technology Solutions, Products and Services (Budgeted Local Funds - Not to Exceed $159,482.00) (To improve students’ writing success at the 6-12 grade levels) 4. Approval of Expenditures to Purchase Instructional Strategies Subscriptions from Ellevation, Inc., Utilizing Educational Service Center (ESC) Region 19 Allied States Cooperative (ASC) Contract RFP #17-7240, Contracted Services, Consulting, Staff Development and Related Goods and Services (Budgeted Federal and Local Funds - Not to Exceed $220,250.00) (To provide support for Limited English Proficient [LEP] students and ensure student success in school) 5. Approval to Purchase the Aware, Forethought, Lead4ward, Strive and Certica Online Subscriptions from Eduphoria! Inc., for Fiscal Year 2020-2021, Utilizing BuyBoard #607-20, Software as a Service (SaaS), Cybersecurity Assessments and Related Products and Services (Budgeted State and Local Funds - Not to Exceed $275,202.51) (To improve teachers’ lesson planning and monitor student progress in the core curriculum areas by integrating the different program applications that results in students’ academic success) 6. Approval of Expenditures to Purchase STAR360 Subscriptions from Renaissance Learning, Inc., for Fiscal Year 2020-2021, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP No. 19-7321, Contracted Services, Consulting, Staff Development and Related (Supplement) (Budgeted State Funds: $394,665.00) (To improve students' reading fluency in Grades K-8) 7. Approval to Purchase Freckle Math Subscriptions and Professional Development Services from Renaissance Learning, Inc., for Fiscal Year 2020-2021, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP No. 19-7321, Contracted Services, Consulting, Staff Development and Related (Budgeted State Funds: $351,000.00) (To improve students' math fluency in all grades) 8. Approval to Purchase Freckle English Language Arts (ELA) Subscriptions and Professional Development Services from Renaissance Learning, Inc., for Fiscal Year 2020-2021, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP No. 19-7321, Contracted Services, Consulting, Staff Development and Related (Budgeted State Funds: $290,478.50) (To improve students' reading fluency in all grades) 9. Approval of Extension of Interlocal Agreement between El Paso Independent School District and Education Service Center - Region 19 to Purchase Discovery Education Video Content, Utilizing ESC Region 11 RFP #2015-13-2020 (Budgeted Local Funds: $57,567.76) (To enhance students' education with supplemental science materials) 10. Approval of Award of Districtwide Copier Lease Program RFP #20-027 (Administration Recommendation: Dahill Office Technology Corporation, dba Dahill) (Budgeted Local Funds - $4,200,000.00) (Copiers are needed to support District operations) 11. Approval of Expenditures to Apple, Inc., Utilizing State of Texas Department of Information Resources (DIR) Contract #DIR-TSO-3789 (Budgeted Federal, State, Local, Bond, and Grant Funds - $10,000,000.00) (To support District resources using Apple platform and products) 12. Approval to Purchase Technology Supplies, Equipment, Software, Services, and Support Utilizing Interlocal Cooperative Contracts from Region One, Region 2 Goodbuy, Region 3 Education Service Center (ESC) Purchasing Cooperative of America (PCA), Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing and PACE Purchasing Cooperative, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston- Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Omnia Partners, to include Region 4 Texas Cooperative Purchasing Network (TCPN), National Intergovernmental Purchasing Alliance (National IPA), and US Communities, Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), Sourcewell (formerly National Joint Powers Alliance-NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), 1 Government Procurement Alliance (1GPA), and E and I Cooperative Services (Budgeted Federal, State, Local, Bond, and Grant Funds - $8,000,000.00) (To support the District’s needs to purchase technology supplies, equipment, software, services, and support on an as-needed basis) 13. Approval of Expenditures to Purchase Materials, Supplies, and Services in Response to COVID-19 Emergencies, Utilizing Interlocal Cooperative Contracts from Region One, Region 2 Goodbuy, Region 3 Education Service Center (ESC) Purchasing Cooperative of America (PCA), Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing and PACE Purchasing Cooperative, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Omnia Partners, to include Region 4 Texas Cooperative Purchasing Network (TCPN), National Intergovernmental Purchasing Alliance (National IPA), and US Communities, Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), Sourcewell (formerly National Joint Powers Alliance-NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), 1 Government Procurement Alliance (1GPA), and E and I Cooperative Services (Budgeted Federal, State, Grant, and Local Funds - $2,500,000.00) (To support the District’s need to purchase emergency materials, supplies, and services, on an as needed basis, in response to COVID-19) 14. Approval to Purchase Custodial Products and Supplies, Utilizing Region 19 Education Service Center (ESC) Allied States Cooperative Contract RFP #15-7154, Custodial and Support Service Requirements and Related (Administration Recommendation: Brady Industries of Texas, Di-Chem and Quality Technology, LLC dba ChemStation, Ecolab, Inc., International Safety and Medical Supply, Laun-Dry Supply Company, Inc., MasterServ, Inc., National Chemical Laboratories, Inc., Southwestern Mill Distributors, Inc., and Spectrum Paper Co., Inc.) (Budgeted Local Funds - $4,000,000.00) (To provide cleaning supplies at competitive pricing to support the educational process) 15. Award of District Vehicles Purchase RFP #20-026 (Administration Recommendation: Caldwell Country Chevrolet - Items #1, #2 and #3) - (Budgeted Federal Funds - $167,920.00) (The new Food and Nutrition vehicles will replace three aging and a fourth vehicle will be a brand new addition to the fleet)
Approval of Parking Space Lease Agreement with St. Patrick’s Cathedral in Support of Relocation of Administrative Offices to 1100 N. Stanton and 1014 N. Stanton (Budgeted Local Funds - $19,500.00 for years 1-10; $23,400.00 for years 11-20; and $27,300.00 for years 21-30) (Approval of the Parking Space Lease Agreement will increase the number of parking spaces available to EPISD Administration by 65)
Approval of Change Order No. 1 for Charles Q. Murphree PK-8 (New Morehead Middle School and Renovations to Existing Johnson Elementary School), CSP No. 19-048, Project No. 17.616, to Dantex General Contractors, Inc. (2016 Bond Funds - $400,000.00) (Approval required to increase the owner’s construction contingency)
Approval of Guaranteed Maximum Price to Construction Manager At-Risk Services for Construction of Captain Gabriel L. Navarrete Middle School, RFQ/RFP No. 19-053, Project No. 17.619, to Dantex General Contractors, Inc. (2016 Bond Funds - $39,181,968.00), and Approval of Allocation of $4,000,000.00 from 2016 Bond Program Interest Fund (Approval is required to proceed with the Guaranteed Maximum Price for the construction of Captain Gabriel L. Navarrete Middle School)
Action Items Discuss and Take Appropriate Action on Revisions to 2020-2021 Instructional Calendar (To revise the instructional calendar to align with other regional districts and provide additional flexibility in scheduling)
Discuss and Take Appropriate Action on Renaming Robert E. Lee Elementary School (To discuss and take appropriate action on renaming Robert E. Lee Elementary School)
7. Reports A. Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update) 8. Adjournment
Jun 16, 2020 Board of Trustees
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. May 19, 2020, Special Board of Trustees Meeting 2. May 19, 2020, Board of Trustees Meeting B. Approval of Budget Amendments 1. Approval of 2019-2020 Year End Amendment to Align Budget Allocations in Various Functions (General Operating Fund - $1,640,000.00) (Amendment will provide proper funding for District operations) 2. Approval of Budget Amendment to Request Funding for Technology Equipment, Maintenance and Building Improvements, Demolition of Buildings and Capital Assets for the 2020-2021 School Year (Unreserved Fund Balance - $5,058,114.00) (Amendment will provide adequate funding for District operations) 3. Approval of Budget Amendment to Allocate Funds for Professional Development Services and to Align Expenses in the Debt Service Fund to the Calendar Year (General Operating and Debt Service Fund - $8,300,000.00) (Amendment will provide adequate funding for District operations) 4. Approval of Budget Amendment to Decrease State Revenue and Expenses Due to Projected Reduction in State Aid Funding for Fiscal Year 2019-2020 (General Operating Fund - $18,703,462.00) Amendment will provide proper funding for District operations. C. Annual Report on Management Fees Under Purchasing Contracts (To provide an updated list of cooperative contract agencies, and their fees [when applicable], in compliance with Texas Education Code Section 44.0331) D. Adoption of Resolution of the Board Regarding Policy EHDC (Local), Alternative Methods for Earning Credit, Credit by Examination Without Prior Instruction (To consider approval for each subject, at least four examinations that meet guidelines developed by the State Board of Education (SBOE) to be used for purposes of acceleration in an elementary grade level and to earn credit in a secondary school) E. Approval of Campus Accessibility Plan/Pathway for Coldwell Elementary School (As a result of a Civil Rights visit by the Texas Education Agency in April 2006, each campus must have a written, Board-approved accessibility plan and pathway identifying the accessible pathway and the alternative plan to any barriers) F. Approval of Grant from Texas Parks and Wildlife for El Paso Independent School District's National Archery in Schools Program (Grant Funds - $50,000.00) (To expand the archery program for primary and secondary students through resources and training) G. Approval of Third Extension of Memorandum of Understanding between El Paso Independent School District and El Paso Symphony Orchestra Association for Tocando Community Music Project (Local Funds - $3,000.00) (To continue the “Tocando” after school community music project at Guillen Middle School with students from Hart and Aoy Elementary Schools and may include Douglass Elementary School students) H. Request Extension Waiver for Comprehensive Annual Financial Report (CAFR) Due Date Requirement of November 27, 2020, Due to COVID-19 (To comply with Texas Education Code, §44.008, a waiver is requested to change the CAFR due date to January 28, 2021, as a precautionary measure due to circumstances related to COVID-19) J. Approval to Purchase Abatement Services from Keers Remediation, Inc., for 2016 Bond Asbestos Abatement Services, Project No. 18.03, Utilizing ESC Region 19 Allied States Cooperative Contract #18- 7295, Abatement Services (Bond Funds - Not to Exceed $2,198,700.00) (To provide asbestos abatement services in support of the 2016 Bond Fund construction and renovation projects) K. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) M. Approval of Change Order No. 004 for Bradley Consolidating Fannin Elementary, to be Renamed Dr. Joseph E. Torres Elementary School, CSP No. 18-080, Project No. 17.612, to Aztec Contractors, Inc. for a Non-Compensatory Time Extension of Forty-Six (46) Days (Approval required for a time extension of forty-six (46) calendar days as per Board Policy CV [Local]) O. Award of RFP #20-008, Energy Performance Tax Exempt Lease Purchase Financing and Refinancing of 2018 Equipment Lease Purchase Agreement (Administration Recommendation: U.S. BanCorp Government Leasing and Finance, Inc.) (General Fund - $12,601,766.00) (To provide for refinancing of the energy savings performance contract [ESPC] from December 2018 with Banc of America) P. Approval of Resolution of the Board of Trustees of the El Paso Independent School District Authorizing the Execution and Delivery of an Equipment Lease/Purchase Agreement with Respect to the Acquisition, Financing and Leasing of Certain Equipment for the Public Benefit; Authorizing the Execution and Delivery of Documents Required in Connection Therewith; and Authorizing the Taking of All Other Actions Necessary to the Consummation of the Transactions Contemplated by the Resolution (The District would like to secure U.S. Bancorp financing for energy conservation measures to be installed under a guaranteed performance contract with ABM Technical Solutions) Q. Overhead / Underground Easements 1. Approval of Texas Gas Service, a Division of One Gas, Inc., Underground Easements to New and Renovated Coronado High School, 100 Champions Place, El Paso, Texas, Project No. 17.627 (Approval of these easements will allow provisions for gas service in support of the 2016 Bond construction.) 2. Approval of El Paso Electric Overhead Easement (DT049305) for Planetarium, 5411 Wren, El Paso, Texas, Project No. 18.643 (Approval of the overhead easement will allow for electrical service in support of the Planetarium construction.) R. Purchases Requiring Board Approval 1. Approval of Expenditures for License Renewals and Professional Development Services for Fiscal Year 2020-2021 from Achieve3000, Inc., Utilizing Texas Association of School Boards (TASB) Buyboard Contract #573-18, Instructional Materials and Classroom Teaching Supplies and Equipment (Budgeted State Funds - Not to Exceed $388,070.00) (To improve student success at the middle school and high school levels in the areas of reading and writing, to include English Language Learners at these levels) 2. Approval of Expenditures for License Renewals from Accelerate Learning Inc. for Fiscal Year 2020- 2021, Utilizing Harris County Department of Education Choice Partners Contract #19/038KC-01, STEM and CTE Materials (Budgeted State and Local Funds - $465,638.75) (To improve students' success at the elementary, middle and high school levels in the areas of science, technology, engineering and math (STEM) through lesson differentiation) 3. Approval to Purchase Writing Curriculum Subscriptions and Professional Development from NoRedInk Corporation for Fiscal Year 2020-2021, Utilizing The Interlocal Purchasing System (TIPS) RFP 200105 Technology Solutions, Products and Services (Budgeted Local Funds - Not to Exceed $159,482.00) (To improve students’ writing success at the 6-12 grade levels) 4. Approval of Expenditures to Purchase Instructional Strategies Subscriptions from Ellevation, Inc., Utilizing Educational Service Center (ESC) Region 19 Allied States Cooperative (ASC) Contract RFP #17-7240, Contracted Services, Consulting, Staff Development and Related Goods and Services (Budgeted Federal and Local Funds - Not to Exceed $220,250.00) (To provide support for Limited English Proficient [LEP] students and ensure student success in school) 5. Approval to Purchase the Aware, Forethought, Lead4ward, Strive and Certica Online Subscriptions from Eduphoria! Inc., for Fiscal Year 2020-2021, Utilizing BuyBoard #607-20, Software as a Service (SaaS), Cybersecurity Assessments and Related Products and Services (Budgeted State and Local Funds - Not to Exceed $275,202.51) (To improve teachers’ lesson planning and monitor student progress in the core curriculum areas by integrating the different program applications that results in students’ academic success) 6. Approval of Expenditures to Purchase STAR360 Subscriptions from Renaissance Learning, Inc., for Fiscal Year 2020-2021, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP No. 19-7321, Contracted Services, Consulting, Staff Development and Related (Supplement) (Budgeted State Funds: $394,665.00) (To improve students' reading fluency in Grades K-8) 7. Approval to Purchase Freckle Math Subscriptions and Professional Development Services from Renaissance Learning, Inc., for Fiscal Year 2020-2021, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP No. 19-7321, Contracted Services, Consulting, Staff Development and Related (Budgeted State Funds: $351,000.00) (To improve students' math fluency in all grades) 8. Approval to Purchase Freckle English Language Arts (ELA) Subscriptions and Professional Development Services from Renaissance Learning, Inc., for Fiscal Year 2020-2021, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP No. 19-7321, Contracted Services, Consulting, Staff Development and Related (Budgeted State Funds: $290,478.50) (To improve students' reading fluency in all grades) 9. Approval of Extension of Interlocal Agreement between El Paso Independent School District and Education Service Center - Region 19 to Purchase Discovery Education Video Content, Utilizing ESC Region 11 RFP #2015-13-2020 (Budgeted Local Funds: $57,567.76) (To enhance students' education with supplemental science materials) 10. Approval of Award of Districtwide Copier Lease Program RFP #20-027 (Administration Recommendation: Dahill Office Technology Corporation, dba Dahill) (Budgeted Local Funds - $4,200,000.00) (Copiers are needed to support District operations) 11. Approval of Expenditures to Apple, Inc., Utilizing State of Texas Department of Information Resources (DIR) Contract #DIR-TSO-3789 (Budgeted Federal, State, Local, Bond, and Grant Funds - $10,000,000.00) (To support District resources using Apple platform and products) 12. Approval to Purchase Technology Supplies, Equipment, Software, Services, and Support Utilizing Interlocal Cooperative Contracts from Region One, Region 2 Goodbuy, Region 3 Education Service Center (ESC) Purchasing Cooperative of America (PCA), Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing and PACE Purchasing Cooperative, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston- Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Omnia Partners, to include Region 4 Texas Cooperative Purchasing Network (TCPN), National Intergovernmental Purchasing Alliance (National IPA), and US Communities, Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), Sourcewell (formerly National Joint Powers Alliance-NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), 1 Government Procurement Alliance (1GPA), and E and I Cooperative Services (Budgeted Federal, State, Local, Bond, and Grant Funds - $8,000,000.00) (To support the District’s needs to purchase technology supplies, equipment, software, services, and support on an as-needed basis) 13. Approval of Expenditures to Purchase Materials, Supplies, and Services in Response to COVID-19 Emergencies, Utilizing Interlocal Cooperative Contracts from Region One, Region 2 Goodbuy, Region 3 Education Service Center (ESC) Purchasing Cooperative of America (PCA), Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative, Region 20 2013 Cooperative Purchasing and PACE Purchasing Cooperative, Texas Association of School Boards (TASB) BuyBoard, Socorro Independent School District (SISD), Ysleta Independent School District (YISD), Region 8 The Interlocal Purchasing System (TIPS), Texas Department of Information Resources (DIR), Houston-Galveston Area Council (HGAC), Texas Multiple Award Schedule (TXMAS), Omnia Partners, to include Region 4 Texas Cooperative Purchasing Network (TCPN), National Intergovernmental Purchasing Alliance (National IPA), and US Communities, Harris County Department of Education (HCDE) Choice Partners, National Cooperative Purchasing Alliance (NCPA), Sourcewell (formerly National Joint Powers Alliance-NJPA), Central Texas Purchasing Alliance (CTPA), El Paso Community College (EPCC), General Services Administration (GSA), 1 Government Procurement Alliance (1GPA), and E and I Cooperative Services (Budgeted Federal, State, Grant, and Local Funds - $2,500,000.00) (To support the District’s need to purchase emergency materials, supplies, and services, on an as needed basis, in response to COVID-19) 14. Approval to Purchase Custodial Products and Supplies, Utilizing Region 19 Education Service Center (ESC) Allied States Cooperative Contract RFP #15-7154, Custodial and Support Service Requirements and Related (Administration Recommendation: Brady Industries of Texas, Di-Chem and Quality Technology, LLC dba ChemStation, Ecolab, Inc., International Safety and Medical Supply, Laun-Dry Supply Company, Inc., MasterServ, Inc., National Chemical Laboratories, Inc., Southwestern Mill Distributors, Inc., and Spectrum Paper Co., Inc.) (Budgeted Local Funds - $4,000,000.00) (To provide cleaning supplies at competitive pricing to support the educational process) 15. Award of District Vehicles Purchase RFP #20-026 (Administration Recommendation: Caldwell Country Chevrolet - Items #1, #2 and #3) - (Budgeted Federal Funds - $167,920.00) (The new Food and Nutrition vehicles will replace three aging and a fourth vehicle will be a brand new addition to the fleet)
Approval of Parking Space Lease Agreement with St. Patrick’s Cathedral in Support of Relocation of Administrative Offices to 1100 N. Stanton and 1014 N. Stanton (Budgeted Local Funds - $19,500.00 for years 1-10; $23,400.00 for years 11-20; and $27,300.00 for years 21-30) (Approval of the Parking Space Lease Agreement will increase the number of parking spaces available to EPISD Administration by 65)
Approval of Change Order No. 1 for Charles Q. Murphree PK-8 (New Morehead Middle School and Renovations to Existing Johnson Elementary School), CSP No. 19-048, Project No. 17.616, to Dantex General Contractors, Inc. (2016 Bond Funds - $400,000.00) (Approval required to increase the owner’s construction contingency)
Approval of Guaranteed Maximum Price to Construction Manager At-Risk Services for Construction of Captain Gabriel L. Navarrete Middle School, RFQ/RFP No. 19-053, Project No. 17.619, to Dantex General Contractors, Inc. (2016 Bond Funds - $39,181,968.00), and Approval of Allocation of $4,000,000.00 from 2016 Bond Program Interest Fund (Approval is required to proceed with the Guaranteed Maximum Price for the construction of Captain Gabriel L. Navarrete Middle School)
Action Items Discuss and Take Appropriate Action on Revisions to 2020-2021 Instructional Calendar (To revise the instructional calendar to align with other regional districts and provide additional flexibility in scheduling)
Discuss and Take Appropriate Action on Renaming Robert E. Lee Elementary School (To discuss and take appropriate action on renaming Robert E. Lee Elementary School)
7. Reports A. Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update) 8. Adjournment