Action Item Discuss and Take Appropriate Action on Texas Education Agency Waiver Request (Approval of Texas Education Agency Waiver extending start-of-year transition period regarding on-campus instruction due to COVID-19 local conditions)
Reports Presentation on Collaboration between Tom Lea Institute and El Paso Independent School District (To provide the Board a report on current collaboration efforts)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. September 10, 2020, Special Board of Trustees Meeting 2. September 10, 2020, Board of Trustees Meeting 3. September 14, 2020, Special Board of Trustees Meeting 4. October 2, 2020, Audit Committee Meeting B. Approval of Budget Amendments 1. Approval of Budget Amendment to Allocate Funds for Instructional Related Materials, Professional Development, Maintenance and Personnel Costs (General Operating and State Compensatory Education Funds - $135,953.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Roll-Forward Funding from Fiscal Year 2020 for Technology Cabling and Equipment (Restricted Fund Balance - $1,163,000.00) (Amendment will provide proper funding for previously encumbered purchase orders) C. Approval of Appointment to 2016 Bond Oversight Committee (Appointment of Christian Lopez to the Citizens' Bond Advisory Committee would fill a current vacancy) E. Internal Audit Activity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) F. Resolution Designating Records Management Officer for El Paso Independent School District in Accordance with Texas State Library and Archives Commission (To designate a Records Management Officer for the District) H. Approval of Coronavirus Relief Fund Application Terms, Conditions and Assurances Under the State of Texas - Texas Division of Emergency Management (Reimbursement Total - $4,671,218.61) (To pursue and receive relief funds from the State of Texas) I. Approval of Contract between Ysleta Independent School District (Acting as Lead Organization for Far West Adult Education Consortium) and El Paso Independent School District (Acting as Service Provider) as Part of Texas Workforce Commission Adult Education and Literacy Workforce Integration Initiative (Texas Workforce Commission Grant - $23,552.00) (To act as service provider for the Far West Adult Education Consortium) J. Approval of Notice of Grant Award for 2020-2021 Texas Education Agency (TEA) Texas Education for Homeless Children and Youth (United States Department of Education Grant - $157,740.00) (To provide educational activities, services, and supplies for EPISD's homeless population) K. Approval of Change Order No. 003 for Charles Q. Murphree PK-8 (New Morehead Middle School and Renovations to Existing Johnson Elementary School), CSP No. 19-048, Project No. 17.616 to Dantex General Contractors, Inc. (2016 Bond Funds - $344,211.62) (To authorize the change order in the amount of $344,211.62 for the construction of two new playgrounds and site furnishings) L. Approval of Change Order No. 17 for EPISD Administration Building 1100 N. Stanton, CSP No. 18-030, Project No. 17.634A to HB Construction, for a Non-Compensatory Time Extension of Fifty (50) Calendar Days (Approval required for a time extension of Fifty (50) Calendar Days and HB Construction as per Board Policy CV [Local]) M. Approval of Agreements between the City of El Paso and El Paso Independent School District Regarding Mass Prophylaxis Dispensing-Closed Point of Dispensing and Regarding Open Point of Dispensing Immunizations or Treatment in Public Health Emergency (To provide assistance to the City of El Paso for immunization or treatment of District employees, students, and/or the public) N. Purchase Requiring Board Approval 1. Award of RFP #20-031 Teacher Incentive Program Consulting Services (Administration Recommendation: Battelle for Kids) (Budgeted Local Funds - $273,380.00) (To deploy a Teacher Incentive Program within the District)
Approval of 2020-2021 District Improvement Plan and Campus Improvement Plans, Goals, and Objectives (Policy BQ [Legal]: Planning and Decision-Making Process, requires that the Board annually approve Campus and District performance objectives)
Resolution Honoring Enrique Moreno, Austin High School Outstanding Ex for 2020 (To adopt a resolution to honor Enrique Moreno)
Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update)
7. Public Meeting A. Public Meeting to Discuss the District's Rating Under the Schools Financial Integrity Rating System of Texas (FIRST) (To discuss the District's rating under the Schools FIRST in accordance with Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting, and Auditing Sub-chapter AA, Commissioner's Rules Concerning Financial Accounting Rating System) 9. Adjournment
Oct 20, 2020 Board of Trustees
Action Item Discuss and Take Appropriate Action on Texas Education Agency Waiver Request (Approval of Texas Education Agency Waiver extending start-of-year transition period regarding on-campus instruction due to COVID-19 local conditions)
Reports Presentation on Collaboration between Tom Lea Institute and El Paso Independent School District (To provide the Board a report on current collaboration efforts)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. September 10, 2020, Special Board of Trustees Meeting 2. September 10, 2020, Board of Trustees Meeting 3. September 14, 2020, Special Board of Trustees Meeting 4. October 2, 2020, Audit Committee Meeting B. Approval of Budget Amendments 1. Approval of Budget Amendment to Allocate Funds for Instructional Related Materials, Professional Development, Maintenance and Personnel Costs (General Operating and State Compensatory Education Funds - $135,953.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Roll-Forward Funding from Fiscal Year 2020 for Technology Cabling and Equipment (Restricted Fund Balance - $1,163,000.00) (Amendment will provide proper funding for previously encumbered purchase orders) C. Approval of Appointment to 2016 Bond Oversight Committee (Appointment of Christian Lopez to the Citizens' Bond Advisory Committee would fill a current vacancy) E. Internal Audit Activity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) F. Resolution Designating Records Management Officer for El Paso Independent School District in Accordance with Texas State Library and Archives Commission (To designate a Records Management Officer for the District) H. Approval of Coronavirus Relief Fund Application Terms, Conditions and Assurances Under the State of Texas - Texas Division of Emergency Management (Reimbursement Total - $4,671,218.61) (To pursue and receive relief funds from the State of Texas) I. Approval of Contract between Ysleta Independent School District (Acting as Lead Organization for Far West Adult Education Consortium) and El Paso Independent School District (Acting as Service Provider) as Part of Texas Workforce Commission Adult Education and Literacy Workforce Integration Initiative (Texas Workforce Commission Grant - $23,552.00) (To act as service provider for the Far West Adult Education Consortium) J. Approval of Notice of Grant Award for 2020-2021 Texas Education Agency (TEA) Texas Education for Homeless Children and Youth (United States Department of Education Grant - $157,740.00) (To provide educational activities, services, and supplies for EPISD's homeless population) K. Approval of Change Order No. 003 for Charles Q. Murphree PK-8 (New Morehead Middle School and Renovations to Existing Johnson Elementary School), CSP No. 19-048, Project No. 17.616 to Dantex General Contractors, Inc. (2016 Bond Funds - $344,211.62) (To authorize the change order in the amount of $344,211.62 for the construction of two new playgrounds and site furnishings) L. Approval of Change Order No. 17 for EPISD Administration Building 1100 N. Stanton, CSP No. 18-030, Project No. 17.634A to HB Construction, for a Non-Compensatory Time Extension of Fifty (50) Calendar Days (Approval required for a time extension of Fifty (50) Calendar Days and HB Construction as per Board Policy CV [Local]) M. Approval of Agreements between the City of El Paso and El Paso Independent School District Regarding Mass Prophylaxis Dispensing-Closed Point of Dispensing and Regarding Open Point of Dispensing Immunizations or Treatment in Public Health Emergency (To provide assistance to the City of El Paso for immunization or treatment of District employees, students, and/or the public) N. Purchase Requiring Board Approval 1. Award of RFP #20-031 Teacher Incentive Program Consulting Services (Administration Recommendation: Battelle for Kids) (Budgeted Local Funds - $273,380.00) (To deploy a Teacher Incentive Program within the District)
Approval of 2020-2021 District Improvement Plan and Campus Improvement Plans, Goals, and Objectives (Policy BQ [Legal]: Planning and Decision-Making Process, requires that the Board annually approve Campus and District performance objectives)
Resolution Honoring Enrique Moreno, Austin High School Outstanding Ex for 2020 (To adopt a resolution to honor Enrique Moreno)
Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update)
7. Public Meeting A. Public Meeting to Discuss the District's Rating Under the Schools Financial Integrity Rating System of Texas (FIRST) (To discuss the District's rating under the Schools FIRST in accordance with Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting, and Auditing Sub-chapter AA, Commissioner's Rules Concerning Financial Accounting Rating System) 9. Adjournment