Recognitions A. School Board Recognition and Proclamation (To honor School Board members who serve countless hours working to make public education the best it can be for every child)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 8, 2020, Special Board of Trustees Meeting 2. December 8, 2020, Board of Trustees Meeting 3. January 5, 2021, Special Board of Trustees Meeting B. Approval of Budget Amendments 1. Approval of Budget Amendment to Allocate Funds for Trustee Elections (General Operating Fund - $25,000.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Allocate Funds for Property Insurance Costs, Instructional Supplies, Administrative Materials and Technology Equipment (General Operating Fund - $71,100.00) (Amendment will provide adequate funding for District operations) 3. Approval of 2020-2021 Amendment to Align Budget Allocations in Various Functions (General Operating and State Compensatory Education Funds - $2,422,890.00) (Amendment will provide proper funding for District operations) C. Appointments to Local Innovation Committee (To provide the list of appointees to the Local Innovation Committee) D. Approval of Revisions to 2020-2021 Extra Performance Pay/Instructional Stipends (Provide compensation for EPISD employees) E. Approval of Order Calling Election of Trustees for May 1, 2021 (To comply with Section 39.112 [e] of the Texas Education Code and Section 41.001 of the Election Code) F. Approval of Contract for Election Services with the County of El Paso, Joint Election Resolution, and Interlocal Government Agreement for Joint Election with El Paso Community College (Local Funds - $175,448.16) (To conduct the May 1, 2021, Trustee Election for Trustee Districts 1, 3, 4, and 5) G. Resolution Requesting Governor Abbott to Include Public School District Personnel in the Expert Vaccine Allotment Panel's Definition of Frontline Workers (To request public school district personnel be included in the definition of Frontline Workers by the Expert Vaccine Allotment Panel) H. Adoption of Resolution of the Board Regarding Extending Sick Leave for Employees Through June 30, 2021 (To extend sick leave days by District employees in accordance with the terms of the Families First Coronavirus Response Act (FFCRA), subsequent to the act's operation) K. Approval of Interlocal Agreement for Establishment and Operation of El Paso County Juvenile Justice Alternative Education Program between El Paso, Ysleta, Anthony, Canutillo, Socorro, Fabens, San Elizario, Tornillo, and Clint Independent School Districts and El Paso County Juvenile Board and Approval of Student Code of Conduct for 2020-2021 School Year (Students whose expulsions from the regular program mandated under the Texas Education Code will be served at Cesar Chavez Academy with YISD) L. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) M. Approval of First Amendment to Industrial Lease Dated September 1, 1972, between El Paso Independent School District and City of El Paso/ El Paso International Airport (EPIA) (The Industrial Site Lease will clarify what actions EPISD will need to complete to meet the terms of the lease, specifically Article IX, Rights Upon Expiration) N. Approval of First Amendment to Industrial Lease Dated May 1, 1980, between El Paso Independent School District and City of El Paso/ El Paso International Airport (EPIA) (The Industrial Site Lease will clarify what actions EPISD will need to complete to meet the terms of the lease, specifically Article IX, Rights Upon Expiration) O. Approval of El Paso Electric Overhead Easement (DT047412) for Captain Gabriel Navarrete, 5100 Hayes, Fort Bliss, Texas, Project No. 17.619 (Approval of the overhead easement will allow for electrical service in support of the 2016 Bond construction) P. Approval of Penalty Fees Associated with Prevailing Wage Rate Violation for Planetarium Relocation to Crosby Elementary School, Project No. 18.643 (The Board shall determine whether good cause exist to believe the contractor failed to pay the District’s Prevailing Wage Rate) Q. Approval of Change Order No. 18 for EPISD Administration Building, 1100 N. Stanton, CSP No. 18-030, Project No. 17.634A, to HB Construction, for a Non-Compensatory Time Extension of Seventy (70) Calendar Days (Approval required for a non-compensatory time extension of Seventy (70) Calendar Days to HB Construction as per Board Policy CV [Local]) R. Purchase Requiring Board Approval 1. Approval of Expenditures to K-12 Insight LLC, Utilizing Omnia Partners Region 4 Contract #R170401 (Budgeted Local Funds - $184,366.00) (To enhance the District's quality of customer service provided to all stakeholders) S. Approval of Final Payment for Construction Contracts 1. Approval of Final Payment for Coldwell, Zavala & Douglass Roof Renovations, Utilizing Region XIX RFP #17-7261, Project No. 19.657, to C. Ortiz, Corp., dba The Roof & Metal Co. (Operating Funds - $75,383.15) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Approval of Final Payment for Coldwell, Zavala & Douglass Electrical Improvements, Utilizing Region XIX RFP #17-7261, Project No. 19.657B, to Aztec Contractors, Inc. (Operating Funds - $82,279.26) (Approval is needed to proceed with final payment for the project as per Board Policy) 3. Approval of Final Payment for Newman Elementary School Basketball Court Improvements, Utilizing Region XIX JOC No. 17-7261, Project No. 20.638, to Alpha Building Corporation (Operating Funds - $34,177.28) (Approval is needed to proceed with final payment for the project as per Board Policy)
Approval of 2021-2022 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget)
Data Sharing Agreement between the University of Texas at El Paso and El Paso Independent School District for E3 (Equity, Evidence, Efficacy) Study (To improve students’ success at the Elementary level in the area of biliteracy for Dual Language Education)
Approval of Final Payment for Austin HS Press Box Remodel, Utilizing Region XIX JOC No. 17-7261, Project No. 20.662, to Alpha Building Corporation, (Operating Funds - $36,627.78) (Approval is needed to proceed with final payment for the project as per Board Policy)
Discuss and Take Appropriate Action on the Commission as a Peace Officer and Oath of Office as Chief of Police Services to Manuel Chavira (To commission and administer the oath of office to Manuel Chavira)
Discuss and Take Appropriate Action on 2021-2022 School Calendar and State Waiver Application to Texas Education Agency for Staff Development Days (To approve the proposed 2021-2022 instructional calendar that has been vetted by the District Calendar Committee, reviewed by the Districtwide Educational Improvement Council, and approved by Administration; and to submit a waiver application to the Texas Education Agency for Staff Development Days)
Update on Board Goal 3: Increase the Percentage of Graduates that Meet College, Career, and Military Readiness (CCMR) (To provide the Board with an update on the status of College, Career and Military Readiness across District campuses)
Report on Task Force Recommendations Related to Policy CH (Local): Purchasing and Acquisition (The District will be able to continue to use the aggregate purchase process utilizing the interlocal agreement method of purchasing)
8.C. Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update) 9. Adjournment
Jan 19, 2021 Board of Trustees
Recognitions A. School Board Recognition and Proclamation (To honor School Board members who serve countless hours working to make public education the best it can be for every child)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 8, 2020, Special Board of Trustees Meeting 2. December 8, 2020, Board of Trustees Meeting 3. January 5, 2021, Special Board of Trustees Meeting B. Approval of Budget Amendments 1. Approval of Budget Amendment to Allocate Funds for Trustee Elections (General Operating Fund - $25,000.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Allocate Funds for Property Insurance Costs, Instructional Supplies, Administrative Materials and Technology Equipment (General Operating Fund - $71,100.00) (Amendment will provide adequate funding for District operations) 3. Approval of 2020-2021 Amendment to Align Budget Allocations in Various Functions (General Operating and State Compensatory Education Funds - $2,422,890.00) (Amendment will provide proper funding for District operations) C. Appointments to Local Innovation Committee (To provide the list of appointees to the Local Innovation Committee) D. Approval of Revisions to 2020-2021 Extra Performance Pay/Instructional Stipends (Provide compensation for EPISD employees) E. Approval of Order Calling Election of Trustees for May 1, 2021 (To comply with Section 39.112 [e] of the Texas Education Code and Section 41.001 of the Election Code) F. Approval of Contract for Election Services with the County of El Paso, Joint Election Resolution, and Interlocal Government Agreement for Joint Election with El Paso Community College (Local Funds - $175,448.16) (To conduct the May 1, 2021, Trustee Election for Trustee Districts 1, 3, 4, and 5) G. Resolution Requesting Governor Abbott to Include Public School District Personnel in the Expert Vaccine Allotment Panel's Definition of Frontline Workers (To request public school district personnel be included in the definition of Frontline Workers by the Expert Vaccine Allotment Panel) H. Adoption of Resolution of the Board Regarding Extending Sick Leave for Employees Through June 30, 2021 (To extend sick leave days by District employees in accordance with the terms of the Families First Coronavirus Response Act (FFCRA), subsequent to the act's operation) K. Approval of Interlocal Agreement for Establishment and Operation of El Paso County Juvenile Justice Alternative Education Program between El Paso, Ysleta, Anthony, Canutillo, Socorro, Fabens, San Elizario, Tornillo, and Clint Independent School Districts and El Paso County Juvenile Board and Approval of Student Code of Conduct for 2020-2021 School Year (Students whose expulsions from the regular program mandated under the Texas Education Code will be served at Cesar Chavez Academy with YISD) L. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) M. Approval of First Amendment to Industrial Lease Dated September 1, 1972, between El Paso Independent School District and City of El Paso/ El Paso International Airport (EPIA) (The Industrial Site Lease will clarify what actions EPISD will need to complete to meet the terms of the lease, specifically Article IX, Rights Upon Expiration) N. Approval of First Amendment to Industrial Lease Dated May 1, 1980, between El Paso Independent School District and City of El Paso/ El Paso International Airport (EPIA) (The Industrial Site Lease will clarify what actions EPISD will need to complete to meet the terms of the lease, specifically Article IX, Rights Upon Expiration) O. Approval of El Paso Electric Overhead Easement (DT047412) for Captain Gabriel Navarrete, 5100 Hayes, Fort Bliss, Texas, Project No. 17.619 (Approval of the overhead easement will allow for electrical service in support of the 2016 Bond construction) P. Approval of Penalty Fees Associated with Prevailing Wage Rate Violation for Planetarium Relocation to Crosby Elementary School, Project No. 18.643 (The Board shall determine whether good cause exist to believe the contractor failed to pay the District’s Prevailing Wage Rate) Q. Approval of Change Order No. 18 for EPISD Administration Building, 1100 N. Stanton, CSP No. 18-030, Project No. 17.634A, to HB Construction, for a Non-Compensatory Time Extension of Seventy (70) Calendar Days (Approval required for a non-compensatory time extension of Seventy (70) Calendar Days to HB Construction as per Board Policy CV [Local]) R. Purchase Requiring Board Approval 1. Approval of Expenditures to K-12 Insight LLC, Utilizing Omnia Partners Region 4 Contract #R170401 (Budgeted Local Funds - $184,366.00) (To enhance the District's quality of customer service provided to all stakeholders) S. Approval of Final Payment for Construction Contracts 1. Approval of Final Payment for Coldwell, Zavala & Douglass Roof Renovations, Utilizing Region XIX RFP #17-7261, Project No. 19.657, to C. Ortiz, Corp., dba The Roof & Metal Co. (Operating Funds - $75,383.15) (Approval is needed to proceed with final payment for the project as per Board Policy) 2. Approval of Final Payment for Coldwell, Zavala & Douglass Electrical Improvements, Utilizing Region XIX RFP #17-7261, Project No. 19.657B, to Aztec Contractors, Inc. (Operating Funds - $82,279.26) (Approval is needed to proceed with final payment for the project as per Board Policy) 3. Approval of Final Payment for Newman Elementary School Basketball Court Improvements, Utilizing Region XIX JOC No. 17-7261, Project No. 20.638, to Alpha Building Corporation (Operating Funds - $34,177.28) (Approval is needed to proceed with final payment for the project as per Board Policy)
Approval of 2021-2022 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget)
Data Sharing Agreement between the University of Texas at El Paso and El Paso Independent School District for E3 (Equity, Evidence, Efficacy) Study (To improve students’ success at the Elementary level in the area of biliteracy for Dual Language Education)
Approval of Final Payment for Austin HS Press Box Remodel, Utilizing Region XIX JOC No. 17-7261, Project No. 20.662, to Alpha Building Corporation, (Operating Funds - $36,627.78) (Approval is needed to proceed with final payment for the project as per Board Policy)
Discuss and Take Appropriate Action on the Commission as a Peace Officer and Oath of Office as Chief of Police Services to Manuel Chavira (To commission and administer the oath of office to Manuel Chavira)
Discuss and Take Appropriate Action on 2021-2022 School Calendar and State Waiver Application to Texas Education Agency for Staff Development Days (To approve the proposed 2021-2022 instructional calendar that has been vetted by the District Calendar Committee, reviewed by the Districtwide Educational Improvement Council, and approved by Administration; and to submit a waiver application to the Texas Education Agency for Staff Development Days)
Update on Board Goal 3: Increase the Percentage of Graduates that Meet College, Career, and Military Readiness (CCMR) (To provide the Board with an update on the status of College, Career and Military Readiness across District campuses)
Report on Task Force Recommendations Related to Policy CH (Local): Purchasing and Acquisition (The District will be able to continue to use the aggregate purchase process utilizing the interlocal agreement method of purchasing)
8.C. Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update) 9. Adjournment