Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. January 12, 2021, Special Board of Trustees Meeting 2. January 19, 2021, Special Board of Trustees Meeting 3. January 19, 2021, Board of Trustees Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment to Allocate Funds for Instructional Supplies, Administrative Materials and Technology Equipment (General Operating Fund - $35,070.00) (Amendment will provide adequate funding for District operations) C. Discuss and Take Appropriate Action on Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Adoption of Proposed Revisions to Board Policy FD (Local): Admissions (The Texas Association of School Boards (TASB) recommends revisions to this local policy FD (Local) as part of its Local Update 115) 2. Adoption of Proposed Revisions to Board Policy FMA (Local): Student Activities, School-Sponsored Publications (TASB recommends revisions to local policy FMA (Local) as part of its Local Update 112) 4. Adoption of Proposed Revisions to Board Policy FNG (Local): Student Rights and Responsibilities, Student and Parent Complaints/Grievances (The Texas Association of School Boards (TASB) recommends revisions to policy FNG (Local) as part of its Local Update 115) 5. Adoption of Proposed Revisions to Board Policy FO (Local): Student Discipline (Revisions to this policy are recommended to coincide with revised text in Education Code Chapter 37, Discipline; Law and Order, Sec. 37.005 (d)) 6. Adoption of Proposed Revisions to Board Policy GF (Local): Public Complaints (The Texas Association of School Boards (TASB) recommends revisions to policy GF (Local) as part of its Local Update 115) D. Rescheduling of March 16, 2021 and May 18, 2021, Regular Meetings of the Board of Trustees (Rescheduling the regular Board Meetings of March 16, 2021, to March 9, 2021 and May 18, 2021, to May 11, 2021, is needed due to scheduling conflicts) F. Approval of Texas Education Agency COVID-19 Waiver for Reading Diagnostics in Kindergarten and Seventh Grade for 2020-2021 School Year (Approval of Texas Education Agency waiver to utilize alternate kindergarten and seventh grade reading instruments due to COVID-19) H. Approval of 2021 Polling Place Agreement Between El Paso County and El Paso Independent School District (To allow the County of El Paso to use EPISD as a permanent polling place for the May 2021 Uniform Election and the June 2021 Uniform Runoff Election) I. Approval of Internship Affiliation Agreement between El Paso Independent School District and Angelo State University to Provide Learning Experiences for Teacher and Graduate Level Interns (To consider approval of Internship Affiliation Agreement for Angelo State University) K. Approval of Prevailing Wage Rate Schedule for Construction Projects (Approval is needed to establish Wage Rate Schedules for future construction projects) L. Internal Audit Activity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) M. Approval of Second Quarter Financial Report and Aggregate Expenditures Report (To inform the Board of the District's Financial Status at the end of the second quarter for fiscal year 2020-2021) N. Approval of Change Order No. 002 for Dr. Josefina Villamil Tinajero PK-8 (New Additions and Renovations to Henderson MS), CSP No. 19-020, Project No. 17.613 to Dantex General Contractors, Inc. (2016 Bond Funds - $898,176.67) (To authorize the change order in the amount of $898,176.67 for the installation of the new roof in Areas J, H and G) O. Purchases Requiring Board Approval 1. Approval to Renew Tableau Server-Core Enterprise Term Licenses from Carahsoft Technology Corporation, Utilizing Texas Department of Information Resources (DIR) Contract #DIR-TSO-4288 (Administration Recommendation: Carahsoft Technology Corporation) (Budgeted Local Funds - $130,260.16) (To continue utilizing the Tableau Server-Core Enterprise Term software licenses) 2. Approval to Purchase Document Imaging Services from Professional Document Systems (PDS), Inc., Utilizing ESC Region 19 Allied States Cooperative #20-7383 Document Scanning, Records Management, and Related Services (Administrative Recommendation: Professional Document Systems (PDS) Inc.) (Budgeted Local Funds - $370,790.32) (To image records from Human Resources and Superintendent's Office prior to move to Stanton building) 3. Approval of Expenditures for Asbestos Abatement Services to Environmental Reconditioning, Inc, dba Southwest Abatement, Utilizing ESC Region 19 Allied States Cooperative Contract #18-7295, Abatement Services (Administration Recommendation: Environmental Reconditioning, Inc., dba Southwest Abatement)(Budgeted Local Funds: $500,000.00) (To provide asbestos abatement in support of 6531 Boeing Building Structures Demolition, Project 21.673, as well as other projects District-wide, on an as-needed basis) 4. Approval of Expenditures for 2016 Bond Asbestos Abatement Services – Phase II, Project No. 18.03.02, to Border Demolition and Environmental, Inc., Utilizing Texas Comptroller of Public Accounts Contract #TXMAS-18-00CORP10, and to Keers Remediation, Inc., Utilizing ESC Region 19 Allied States Cooperative Contract #18-7295 Abatement Services (Administration Recommendation: Border Demolition and Environmental, Inc., and Keers Remediation, Inc.)(Budgeted Bond Funds: $1,100,000.00) (To provide continued asbestos abatement services in support of the 2016 Bond Fund construction and renovation projects) P. Acceptance of Work and Approval of Final Payment for Construction Contracts 1. Acceptance of Work and Approval of Final Payment for Transmountain Early College High School (TMECHS) Portable Restroom, Project No. 20.638, Utilizing Region XIX RFP# 17-7261, to Noble General Contractors, LLC (199x Operating Funds-$12,232.95) (Approval is needed to proceed with acceptance and final payment for the project as per Board Policy) 2. Acceptance of Work and Approval of Final Payment for Roof Renovations at White ES, Utilizing Region XIX RFP #17-7261, Project No. 20.663B, to C. Ortiz, Corp dba The Roof & Metal Co., (199X Operating Funds - $76,562.55) (Approval is needed to proceed with acceptance and final payment for the project as per Board Policy) 3. Acceptance of Work and Approval of Final Payment for Planetarium Relocation to Crosby Elementary School, CSP No. 20-003, Project No. 18.643, to Medlock Commercial Contractors, LLC, (Operating Funds/CDBG Grant - $135,363.66) (Approval is needed to proceed with acceptance and final payment for the project as per Board Policy)
Adoption of Proposed Revisions to Board Policy FNF (Local): Student Rights and Responsibilities: Investigations and Searches (The Texas Association of School Boards (TASB) recommends revisions to this local policy FNF as part of its Local Update 113)
Approval of Revisions to 2021-2022 Budget Development Calendar (The budget development calendar will need to be revised based on the proposed revisions to the March and May 2021 Board Meeting dates)
Approval of Texas Education Agency Waiver from Educator Appraisal Requirements Due to COVID-19 (To request a waiver from the Texas Education Agency for the Student Growth Measure (SLO) requirement of teacher appraisals for the 2020- 2021 school year due to circumstances related to COVID-19)
Approval of Interlocal Agreement between El Paso Independent School District and the County of El Paso for Participation in Wage Survey (To enter into an Interlocal Agreement to participate in conducting a survey of the general prevailing wage rate)
Approval to Purchase Resource Training, Consulting Services, and Professional Staff Development, Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA), Central Texas Purchasing Alliance (CTPA), City of El Paso, E&I Cooperative Services, El Paso Community College (EPCC), General Services Administration, Harris County Department of Education (HCDE) Choice Partners, Houston-Galveston Area Council (HGAC), OMNIA Partners, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 4 The Cooperative Purchasing Network (TCPN), Region 4 National Intergovernmental Purchasing Alliance (National IPA), Region 8 TIPS, Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative (ASC), Region 20 2013 Cooperative Purchasing, Region 20 PACE Purchasing Cooperative, Region One Education Service Center, Sourcewell, State of Texas Comptroller of Public Accounts, Texas Association of School Boards (TASB) BuyBoard, Texas Department of Information Resources (DIR), US Communities, Anthony Independent School District (AISD), Canutillo Independent School District (CISD), Clint Independent School District (CISD), Socorro Independent School District (SISD), and Ysleta Independent School District (YISD) (Budgeted Federal, State, Local, and Grant Funds - $4,000,000.00) (To continue providing various resources Districtwide for purchases of academic resources that include training, consulting, and staff development services on an as needed basis)
Discuss and Take Appropriate Action on Changing EPISD Trustee Board Elections to a Plurality Model from Current Majority and Runoff Model Beginning in 2022 (The current method of electing EPISD trustees is an undue burden on EPISD, taxpayers, the candidates and their families)
Discuss and Take Possible Action to Approve the Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on the Additions and Renovations to Irvin High School Project (To comply with requirements of Section 2258.052 of the Government Code)
Discuss and Take Possible Action to Approve the Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on the Additions and Renovations to Irvin High School Project (To comply with requirements of Section 2258.052 of the Government Code)
Discuss and Take Possible Action to Approve the Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on the Additions and Renovations to Austin High School Project (To comply with requirements of Section 2258.052 of the Government Code)
Discuss and Take Possible Action to Approve the Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on the Additions and Renovations to Austin High School Project (To comply with requirements of Section 2258.052 of the Government Code)
7. Reports A. Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update) 8. Adjournment
Feb 16, 2021 Board of Trustees
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. January 12, 2021, Special Board of Trustees Meeting 2. January 19, 2021, Special Board of Trustees Meeting 3. January 19, 2021, Board of Trustees Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment to Allocate Funds for Instructional Supplies, Administrative Materials and Technology Equipment (General Operating Fund - $35,070.00) (Amendment will provide adequate funding for District operations) C. Discuss and Take Appropriate Action on Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Adoption of Proposed Revisions to Board Policy FD (Local): Admissions (The Texas Association of School Boards (TASB) recommends revisions to this local policy FD (Local) as part of its Local Update 115) 2. Adoption of Proposed Revisions to Board Policy FMA (Local): Student Activities, School-Sponsored Publications (TASB recommends revisions to local policy FMA (Local) as part of its Local Update 112) 4. Adoption of Proposed Revisions to Board Policy FNG (Local): Student Rights and Responsibilities, Student and Parent Complaints/Grievances (The Texas Association of School Boards (TASB) recommends revisions to policy FNG (Local) as part of its Local Update 115) 5. Adoption of Proposed Revisions to Board Policy FO (Local): Student Discipline (Revisions to this policy are recommended to coincide with revised text in Education Code Chapter 37, Discipline; Law and Order, Sec. 37.005 (d)) 6. Adoption of Proposed Revisions to Board Policy GF (Local): Public Complaints (The Texas Association of School Boards (TASB) recommends revisions to policy GF (Local) as part of its Local Update 115) D. Rescheduling of March 16, 2021 and May 18, 2021, Regular Meetings of the Board of Trustees (Rescheduling the regular Board Meetings of March 16, 2021, to March 9, 2021 and May 18, 2021, to May 11, 2021, is needed due to scheduling conflicts) F. Approval of Texas Education Agency COVID-19 Waiver for Reading Diagnostics in Kindergarten and Seventh Grade for 2020-2021 School Year (Approval of Texas Education Agency waiver to utilize alternate kindergarten and seventh grade reading instruments due to COVID-19) H. Approval of 2021 Polling Place Agreement Between El Paso County and El Paso Independent School District (To allow the County of El Paso to use EPISD as a permanent polling place for the May 2021 Uniform Election and the June 2021 Uniform Runoff Election) I. Approval of Internship Affiliation Agreement between El Paso Independent School District and Angelo State University to Provide Learning Experiences for Teacher and Graduate Level Interns (To consider approval of Internship Affiliation Agreement for Angelo State University) K. Approval of Prevailing Wage Rate Schedule for Construction Projects (Approval is needed to establish Wage Rate Schedules for future construction projects) L. Internal Audit Activity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) M. Approval of Second Quarter Financial Report and Aggregate Expenditures Report (To inform the Board of the District's Financial Status at the end of the second quarter for fiscal year 2020-2021) N. Approval of Change Order No. 002 for Dr. Josefina Villamil Tinajero PK-8 (New Additions and Renovations to Henderson MS), CSP No. 19-020, Project No. 17.613 to Dantex General Contractors, Inc. (2016 Bond Funds - $898,176.67) (To authorize the change order in the amount of $898,176.67 for the installation of the new roof in Areas J, H and G) O. Purchases Requiring Board Approval 1. Approval to Renew Tableau Server-Core Enterprise Term Licenses from Carahsoft Technology Corporation, Utilizing Texas Department of Information Resources (DIR) Contract #DIR-TSO-4288 (Administration Recommendation: Carahsoft Technology Corporation) (Budgeted Local Funds - $130,260.16) (To continue utilizing the Tableau Server-Core Enterprise Term software licenses) 2. Approval to Purchase Document Imaging Services from Professional Document Systems (PDS), Inc., Utilizing ESC Region 19 Allied States Cooperative #20-7383 Document Scanning, Records Management, and Related Services (Administrative Recommendation: Professional Document Systems (PDS) Inc.) (Budgeted Local Funds - $370,790.32) (To image records from Human Resources and Superintendent's Office prior to move to Stanton building) 3. Approval of Expenditures for Asbestos Abatement Services to Environmental Reconditioning, Inc, dba Southwest Abatement, Utilizing ESC Region 19 Allied States Cooperative Contract #18-7295, Abatement Services (Administration Recommendation: Environmental Reconditioning, Inc., dba Southwest Abatement)(Budgeted Local Funds: $500,000.00) (To provide asbestos abatement in support of 6531 Boeing Building Structures Demolition, Project 21.673, as well as other projects District-wide, on an as-needed basis) 4. Approval of Expenditures for 2016 Bond Asbestos Abatement Services – Phase II, Project No. 18.03.02, to Border Demolition and Environmental, Inc., Utilizing Texas Comptroller of Public Accounts Contract #TXMAS-18-00CORP10, and to Keers Remediation, Inc., Utilizing ESC Region 19 Allied States Cooperative Contract #18-7295 Abatement Services (Administration Recommendation: Border Demolition and Environmental, Inc., and Keers Remediation, Inc.)(Budgeted Bond Funds: $1,100,000.00) (To provide continued asbestos abatement services in support of the 2016 Bond Fund construction and renovation projects) P. Acceptance of Work and Approval of Final Payment for Construction Contracts 1. Acceptance of Work and Approval of Final Payment for Transmountain Early College High School (TMECHS) Portable Restroom, Project No. 20.638, Utilizing Region XIX RFP# 17-7261, to Noble General Contractors, LLC (199x Operating Funds-$12,232.95) (Approval is needed to proceed with acceptance and final payment for the project as per Board Policy) 2. Acceptance of Work and Approval of Final Payment for Roof Renovations at White ES, Utilizing Region XIX RFP #17-7261, Project No. 20.663B, to C. Ortiz, Corp dba The Roof & Metal Co., (199X Operating Funds - $76,562.55) (Approval is needed to proceed with acceptance and final payment for the project as per Board Policy) 3. Acceptance of Work and Approval of Final Payment for Planetarium Relocation to Crosby Elementary School, CSP No. 20-003, Project No. 18.643, to Medlock Commercial Contractors, LLC, (Operating Funds/CDBG Grant - $135,363.66) (Approval is needed to proceed with acceptance and final payment for the project as per Board Policy)
Adoption of Proposed Revisions to Board Policy FNF (Local): Student Rights and Responsibilities: Investigations and Searches (The Texas Association of School Boards (TASB) recommends revisions to this local policy FNF as part of its Local Update 113)
Approval of Revisions to 2021-2022 Budget Development Calendar (The budget development calendar will need to be revised based on the proposed revisions to the March and May 2021 Board Meeting dates)
Approval of Texas Education Agency Waiver from Educator Appraisal Requirements Due to COVID-19 (To request a waiver from the Texas Education Agency for the Student Growth Measure (SLO) requirement of teacher appraisals for the 2020- 2021 school year due to circumstances related to COVID-19)
Approval of Interlocal Agreement between El Paso Independent School District and the County of El Paso for Participation in Wage Survey (To enter into an Interlocal Agreement to participate in conducting a survey of the general prevailing wage rate)
Approval to Purchase Resource Training, Consulting Services, and Professional Staff Development, Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA), Central Texas Purchasing Alliance (CTPA), City of El Paso, E&I Cooperative Services, El Paso Community College (EPCC), General Services Administration, Harris County Department of Education (HCDE) Choice Partners, Houston-Galveston Area Council (HGAC), OMNIA Partners, Region 2 Goodbuy, Region 3 Education Service Center Purchasing Cooperative of America (PCA), Region 4 The Cooperative Purchasing Network (TCPN), Region 4 National Intergovernmental Purchasing Alliance (National IPA), Region 8 TIPS, Region 11 Education Service Center Multi Region Purchasing Cooperative, Region 14 National Cooperative Purchasing Alliance (NCPA), Region 16 TexBuy, Region 19 Allied States Cooperative (ASC), Region 20 2013 Cooperative Purchasing, Region 20 PACE Purchasing Cooperative, Region One Education Service Center, Sourcewell, State of Texas Comptroller of Public Accounts, Texas Association of School Boards (TASB) BuyBoard, Texas Department of Information Resources (DIR), US Communities, Anthony Independent School District (AISD), Canutillo Independent School District (CISD), Clint Independent School District (CISD), Socorro Independent School District (SISD), and Ysleta Independent School District (YISD) (Budgeted Federal, State, Local, and Grant Funds - $4,000,000.00) (To continue providing various resources Districtwide for purchases of academic resources that include training, consulting, and staff development services on an as needed basis)
Discuss and Take Appropriate Action on Changing EPISD Trustee Board Elections to a Plurality Model from Current Majority and Runoff Model Beginning in 2022 (The current method of electing EPISD trustees is an undue burden on EPISD, taxpayers, the candidates and their families)
Discuss and Take Possible Action to Approve the Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on the Additions and Renovations to Irvin High School Project (To comply with requirements of Section 2258.052 of the Government Code)
Discuss and Take Possible Action to Approve the Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on the Additions and Renovations to Irvin High School Project (To comply with requirements of Section 2258.052 of the Government Code)
Discuss and Take Possible Action to Approve the Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on the Additions and Renovations to Austin High School Project (To comply with requirements of Section 2258.052 of the Government Code)
Discuss and Take Possible Action to Approve the Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on the Additions and Renovations to Austin High School Project (To comply with requirements of Section 2258.052 of the Government Code)
7. Reports A. Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update) 8. Adjournment