(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. March 9, 2021, Special Board of Trustees Meeting 2. March 9, 2021, Board of Trustees Meeting 3. March 23, 2021, Special Board of Trustees Meeting (Budget Workshop) 4. March 30, 2021, Special Board of Trustees Meeting 5. April 9, 2021, Audit Committee Meeting B. Discuss and Take Appropriate Action on Approval of Proposed Adoption and Revisions to Board Policy (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Adoption of Proposed Revisions to Board Policy GBAA (Local): Information Access, Requests for Information (To implement TASB recommended revisions) C. Approval of Budget Amendments 1. Approval of Budget Amendment to Allocate Funds for Instructional Supplies, Administrative Materials, Music Instruments, Equipment, Personnel Costs and Graduation Costs (General Operating and State Compensatory Education Funds - $171,921.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Decrease Revenue and Expenses to Account for Indirect Cost Rates for Food & Nutrition Program in Fiscal Year 2020-2021 (Food Service Fund - $577,679.00) (Amendment will align revenue and expenditures to anticipated budget shortfall) D. Approval of Waiver to TEA for Hybrid Instruction During District-Scheduled Testing Days for K-8 Grade Students (The El Paso Independent School District may submit a waiver for a maximum of five (5) days of remote instruction per test administration for non-testing students in grades K-8) E. Approval of Innovative Career and Technical Education (CTE) Courses for State Elective CTE Credit (With the approval of the local board of trustees, school districts may offer any CTE state-approved innovative course for state elective credit. No application or additional approval process through TEA is required for a district or school to offer a TEA CTE innovative course) G. Approval of National Math and Science Initiative Grant Agreement (To accept funding from the National Math and Science Initiative to increase College and Career Readiness through professional development provided to campus administrators, AP teachers and non- AP teachers) H. Memorandum of Agreement with Fort Bliss and Region 19 School Districts on the Guiding Principles of Addressing the Issues of Transitioning Military-Connected Students (Approval is needed for a memorandum of agreement with another government entity; in this case an MOA with the 1st Armored Division, Fort Bliss, and other local school districts to improve practices that support the needs of high mobility, military-connected students) I. Approval of Affiliation Agreement Between El Paso Independent School District (EPISD) and Fort Bliss Dental Health Activity (DENTAC) (This affiliation agreement enables students enrolled in Career and Technical Education (CTE) Health Science Technology (HST) dental programs to complete required clinical experiences in their selected health science programs of study at the Fort Bliss Health Activity (DENTAC)) K. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 2020-2021 (To maintain compliance with District Policy DBD (Local) that requires disclosures be presented to the Board for approval) L. Second Option to Extend Bank Depository Bid #17-049 and Adoption of Board Resolution Extending Depository Contract for Funds of Independent School Districts Under Texas Education Code, Chapter 45, Subchapter G, School District Depositories (Texas Education Code, Chapter 45 requires a formal extension of the contract for two years) M. Approval of Internal Audit Plan for 2021-2022 (Board Policy CFC (Local) and the Internal Audit Charter require the Chief Internal Auditor submit the risk-based Internal Audit Plan to the Board of Trustees for review and approval) N. Internal Audit Activity Report to Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) O. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) P. Approval of Revised Prevailing Wage Rate Schedule for Construction Projects (Approval is needed to adopt a revision to the Wage Rate Schedules for future construction projects) Q. Approval of El Paso Electric Underground Easement (DT053744) for Coach Wally Hartley, 6201 Hughey, El Paso, TX, Project No. 17.620 & 17.621 (Approval of the underground easement will allow for electrical service in support of the Coach Wally Hartley PK-8 School construction) R. Approval of Change Order No. 001 for General Douglas MacArthur PK-8 (MacArthur/Bonham Consolidation), CSP No. 19-023, Project No. 17.615, to Lloyd Hamilton Construction, Inc., for a Non- Compensatory Time Extension of Ninety (90) Calendar Days (Approval required for a time extension of ninety (90) calendar days to Lloyd Hamilton Construction, Inc., as per Board Policy CV (Local)) S. Approval of Change Order No. 001 for Jefferson HS – Package II; Washington Park Baseball Field, RFCSP No. 20-022, Project No. 17.624 to Spartan Construction of Texas, Inc. for a Non-Compensatory Time Extension of Fifty-Six (56) Calendar Days (Approval required for a time extension of fifty-six (56) calendar days as per Board Policy CV [Local]) T. Approval of Change Order No. 002 for Bobby Joe Hill PK-8, CSP No. 19-012, Project No. 17.617, to Arrow Building Corp., for a Non-Compensatory Time Extension of One-Hundred and Nine (109) Calendar Days and a Deductive Change Order in the Amount of $29,480.00 to Arrow Building Corp. to Fund the Cost of Dekker/Perich/Sabatini, LLC's Additional Construction Administration Services (Approval required for a time extension of one-hundred and nine (109) calendar days and a deductive change order for the amount of $29,480.00 to Arrow Building Corp., to fund the cost of Dekker/Perich/Sabatini, LLC's additional Construction Administration services as per Board Policy CV [Local]) U. Approval of Change Order No. 003 for Don Haskins PK-8, CSP No. 19-002, Project No. 17.614, to Urban Associates, Inc., for a Non-Compensatory Time Extension of One-Hundred and Twenty-Five (125) Calendar Days and a Deductive Change Order in the Amount of $26,382.00, to Urban Associates, Inc., to Fund the Cost of GA Architecture's Additional Construction Administration Services (Approval required for a time extension of one-hundred and twenty-five (125) Calendar Days and a deductive change order for the amount of $26,382.00 to Urban Associates, Inc., to fund the cost of GA Architecture's additional Construction Administration services, as per Board Policy CV [Local]) V. Approval of Change Order No. 003 for Dowell Consolidating Schuster and Crosby Elementary to be Renamed Coach Archie Duran Elementary School, CSP No. 19-004, Project No. 17-618, to Aztec Contractors, Inc., for Non-Compensatory Time Extension of Eighty-Four (84) Calendar Days and a Deductive Change Order in the Amount of $20,730.00 to Aztec Contractors, Inc., to Fund the Cost of Vigil and Associates' Additional Construction Administration Services (Approval required for a time extension of eighty-four (84) calendar days and a deductive change order for the amount of $20,730.00 to Aztec Contractors to fund the cost of Vigil and Associates' additional Construction Administration Services as per Board Policy CV [Local]) W. Approval of Change Order No. 004 for El Paso High School, CSP No. 18-082, Project No. 17.625, to FT James Construction, Inc., for a Non-Compensatory Time Extension of Forty-Seven (47) Calendar Days and a Deductive Change Order in the Amount of $12,107.20 to FT James Construction, Inc., to Fund the Cost of MNK Architects' Additional Construction Administration Services (Approval required for a time extension of forty-seven (47) calendar days and a deductive change order for the amount of $12,107.20 to FT James Construction, Inc., to fund the cost of MNK Architects' additional construction administration services, as per Board Policy CV [Local]) X. Approval of Change Order No. 002 for Austin HS – Additions and Renovations, RFP/RFQ No. 18-036, Project No. 17.622, to Arrow Building Corp., for a Non-Compensatory Time Extension of One-Hundred and Twelve (112) Calendar Days and a Deductive Change Order in the Amount of $10,175.00 to Arrow Building Corp., to Fund the Cost of Wright & Dalbin Architects, Inc.'s, Additional Construction Administration Services (Approval required for a time extension of one-hundred and twelve (112) Calendar Days and a deductive change order for the amount of $10,175.00 to Arrow Building Corp. to fund the cost of Wright & Dalbin Architects, Inc.'s additional Construction Administration services as per Board Policy CV [Local]) Z. Purchases Requiring Board Approval 1. Approval of Expenditures for Temporary Personnel Services, Utilizing Various Vendors Awarded on Education Service Center (ESC) Region 19 RFP #17-7266 (Budgeted Local Funds - $120,000.00) (To hire temporary personnel services as needed in support of day-to-day District operations and remain in compliance with Board Policy CH (Local)) 2. Approval to Award Annual Financial Audit Services RFQ #21-020 (Administration Recommendation - Gibson Ruddock Patterson LLC) (Budgeted Local Funds - Not to Exceed $200,000.00) (To comply with auditing requirements for Texas public school districts as stated in the Texas Education Agency's Financial Accountability System Resource Guide (FASRG), which is the authoritative document, adopted by reference as a rule of the State Board of Education, through Title 19, Texas Administrative Code, Section 109.41) 3. Approval of Expenditures and Master Vendor Contract to Dessire Marks-Arias, Individually, & Marks and Moersch Consulting LLC, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #21-7387, Consulting, Contracting, Staff Development & Related (Supplemental) (Budgeted Federal Funds - $72,240.00) (To provide Professional Development for teachers as part of school improvement efforts during the 2020-2021 school year targeted to support English Language Learners) 4. Approval to Lease High Capacity Copiers for Print Shop from Dahill, Utilizing Choice Partners Contract 17/026KH-10 (Budgeted Local Funds - $538,167.60) (To meet increasing demands of District printing services)
Approval of Budget Amendments Approval of 2020-2021 Amendment to Align Budget Allocations in Various Functions (General Operating Fund - $1,845,000.00) (Amendment will provide proper funding for District operations)
Approval of Grant Award Agreements between Texas Department of Transportation and El Paso Independent School District (Grant Funds - $9,000.00) (To support Project Celebration activities for high school students)
Memorandum of Understanding Between El Paso Independent School District (EPISD), El Paso Community College (EPCC), and the University of Texas at El Paso (UTEP) to Collaboratively Develop and Provide Courses in College Preparatory Mathematics and English Language Arts (Sec.28.014 College Preparatory Courses - (a) each school district shall partner with at least one institution of higher education to develop and provide courses in college preparatory mathematics and English Language Arts)
Acceptance of Work and Approval of Final Payment for Construction Contract 1. Approval of Final Acceptance of Work and Final Payment for Crockett ES Phase II, Utilizing Region ESC XIX JOC #17-7261, Project No. 17.629C, to Noble General Contractors, LLC, (2016 Bond Funds - $30,059.27) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy)
Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update)
R. Approval of Change Order No. 001 for General Douglas MacArthur PK-8 (MacArthur/Bonham Consolidation), CSP No. 19-023, Project No. 17.615, to Lloyd Hamilton Construction, Inc., for a Non- Compensatory Time Extension of Ninety (90) Calendar Days (Approval required for a time extension of ninety (90) calendar days to Lloyd Hamilton Construction, Inc., as per Board Policy CV (Local)) S. Approval of Change Order No. 001 for Jefferson HS – Package II; Washington Park Baseball Field, RFCSP No. 20-022, Project No. 17.624 to Spartan Construction of Texas, Inc. for a Non-Compensatory Time Extension of Fifty-Six (56) Calendar Days (Approval required for a time extension of fifty-six (56) calendar days as per Board Policy CV [Local]) T. Approval of Change Order No. 002 for Bobby Joe Hill PK-8, CSP No. 19-012, Project No. 17.617, to Arrow Building Corp., for a Non-Compensatory Time Extension of One-Hundred and Nine (109) Calendar Days and a Deductive Change Order in the Amount of $29,480.00 to Arrow Building Corp. to Fund the Cost of Dekker/Perich/Sabatini, LLC's Additional Construction Administration Services (Approval required for a time extension of one-hundred and nine (109) calendar days and a deductive change order for the amount of $29,480.00 to Arrow Building Corp., to fund the cost of Dekker/Perich/Sabatini, LLC's additional Construction Administration services as per Board Policy CV [Local]) U. Approval of Change Order No. 003 for Don Haskins PK-8, CSP No. 19-002, Project No. 17.614, to Urban Associates, Inc., for a Non-Compensatory Time Extension of One-Hundred and Twenty-Five (125) Calendar Days and a Deductive Change Order in the Amount of $26,382.00, to Urban Associates, Inc., to Fund the Cost of GA Architecture's Additional Construction Administration Services (Approval required for a time extension of one-hundred and twenty-five (125) Calendar Days and a deductive change order for the amount of $26,382.00 to Urban Associates, Inc., to fund the cost of GA Architecture's additional Construction Administration services, as per Board Policy CV [Local]) V. Approval of Change Order No. 003 for Dowell Consolidating Schuster and Crosby Elementary to be Renamed Coach Archie Duran Elementary School, CSP No. 19-004, Project No. 17-618, to Aztec Contractors, Inc., for Non-Compensatory Time Extension of Eighty-Four (84) Calendar Days and a Deductive Change Order in the Amount of $20,730.00 to Aztec Contractors, Inc., to Fund the Cost of Vigil and Associates' Additional Construction Administration Services (Approval required for a time extension of eighty-four (84) calendar days and a deductive change order for the amount of $20,730.00 to Aztec Contractors to fund the cost of Vigil and Associates' additional Construction Administration Services as per Board Policy CV [Local]) W. Approval of Change Order No. 004 for El Paso High School, CSP No. 18-082, Project No. 17.625, to FT James Construction, Inc., for a Non-Compensatory Time Extension of Forty-Seven (47) Calendar Days and a Deductive Change Order in the Amount of $12,107.20 to FT James Construction, Inc., to Fund the Cost of MNK Architects' Additional Construction Administration Services (Approval required for a time extension of forty-seven (47) calendar days and a deductive change order for the amount of $12,107.20 to FT James Construction, Inc., to fund the cost of MNK Architects' additional construction administration services, as per Board Policy CV [Local]) X. Approval of Change Order No. 002 for Austin HS – Additions and Renovations, RFP/RFQ No. 18-036, Project No. 17.622, to Arrow Building Corp., for a Non-Compensatory Time Extension of One-Hundred and Twelve (112) Calendar Days and a Deductive Change Order in the Amount of $10,175.00 to Arrow Building Corp., to Fund the Cost of Wright & Dalbin Architects, Inc.'s, Additional Construction Administration Services (Approval required for a time extension of one-hundred and twelve (112) Calendar Days and a deductive change order for the amount of $10,175.00 to Arrow Building Corp. to fund the cost of Wright & Dalbin Architects, Inc.'s additional Construction Administration services as per Board Policy CV [Local])
Approval of Addendum No. 7 to Bond Program Management Services Contract, Project 17.510, to Jacobs Project Management Co., Extending Contract for One Year for $2,080,830.00; Authorization to Use 2016 Bond Interest (689X Bond Interest) in the Amount of $1,733,360 and Approval of Budget Amendment to Allocate Funds from the District's Unrestricted Fund Balance in the Amount of $347,470.00 (199X General Fund-Fund Balance) (Approval required to proceed with Addendum No. 7 for Jacobs Project Management Co., to provide for an additional year extension for $2,080,830.00)
Action Item Discuss and Take Appropriate Action to Notify the Commissioner of Education of the Board's Intention to Vote on the Proposed Local Innovation Plan (To notify the Commissioner of Education of the Board's intention to vote on the proposed Local Innovation Plan, as required by Chapter 12A of the Texas Education Code, in order to obtain designation as a District of Innovation)
Reports Certification of Required Hours of Continuing Education for Board Members (To comply with requirement by the Texas Administrative Code as it pertains to Board Member Continuing Education)
7C. 2021-2022 Budget Development Update - Review of Campus Proposed Budgets (To provide Board of Trustees an update on the 2021-2022 Budget Development Process) 7D. Fiscal Year 2021 Financial Forecast and End-of-Year Employee Stipend (The financial forecast provided will assist in the discussion of an employee stipend) 8. Adjournment
Apr 20, 2021 Board of Trustees
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. March 9, 2021, Special Board of Trustees Meeting 2. March 9, 2021, Board of Trustees Meeting 3. March 23, 2021, Special Board of Trustees Meeting (Budget Workshop) 4. March 30, 2021, Special Board of Trustees Meeting 5. April 9, 2021, Audit Committee Meeting B. Discuss and Take Appropriate Action on Approval of Proposed Adoption and Revisions to Board Policy (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Adoption of Proposed Revisions to Board Policy GBAA (Local): Information Access, Requests for Information (To implement TASB recommended revisions) C. Approval of Budget Amendments 1. Approval of Budget Amendment to Allocate Funds for Instructional Supplies, Administrative Materials, Music Instruments, Equipment, Personnel Costs and Graduation Costs (General Operating and State Compensatory Education Funds - $171,921.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Decrease Revenue and Expenses to Account for Indirect Cost Rates for Food & Nutrition Program in Fiscal Year 2020-2021 (Food Service Fund - $577,679.00) (Amendment will align revenue and expenditures to anticipated budget shortfall) D. Approval of Waiver to TEA for Hybrid Instruction During District-Scheduled Testing Days for K-8 Grade Students (The El Paso Independent School District may submit a waiver for a maximum of five (5) days of remote instruction per test administration for non-testing students in grades K-8) E. Approval of Innovative Career and Technical Education (CTE) Courses for State Elective CTE Credit (With the approval of the local board of trustees, school districts may offer any CTE state-approved innovative course for state elective credit. No application or additional approval process through TEA is required for a district or school to offer a TEA CTE innovative course) G. Approval of National Math and Science Initiative Grant Agreement (To accept funding from the National Math and Science Initiative to increase College and Career Readiness through professional development provided to campus administrators, AP teachers and non- AP teachers) H. Memorandum of Agreement with Fort Bliss and Region 19 School Districts on the Guiding Principles of Addressing the Issues of Transitioning Military-Connected Students (Approval is needed for a memorandum of agreement with another government entity; in this case an MOA with the 1st Armored Division, Fort Bliss, and other local school districts to improve practices that support the needs of high mobility, military-connected students) I. Approval of Affiliation Agreement Between El Paso Independent School District (EPISD) and Fort Bliss Dental Health Activity (DENTAC) (This affiliation agreement enables students enrolled in Career and Technical Education (CTE) Health Science Technology (HST) dental programs to complete required clinical experiences in their selected health science programs of study at the Fort Bliss Health Activity (DENTAC)) K. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 2020-2021 (To maintain compliance with District Policy DBD (Local) that requires disclosures be presented to the Board for approval) L. Second Option to Extend Bank Depository Bid #17-049 and Adoption of Board Resolution Extending Depository Contract for Funds of Independent School Districts Under Texas Education Code, Chapter 45, Subchapter G, School District Depositories (Texas Education Code, Chapter 45 requires a formal extension of the contract for two years) M. Approval of Internal Audit Plan for 2021-2022 (Board Policy CFC (Local) and the Internal Audit Charter require the Chief Internal Auditor submit the risk-based Internal Audit Plan to the Board of Trustees for review and approval) N. Internal Audit Activity Report to Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) O. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) P. Approval of Revised Prevailing Wage Rate Schedule for Construction Projects (Approval is needed to adopt a revision to the Wage Rate Schedules for future construction projects) Q. Approval of El Paso Electric Underground Easement (DT053744) for Coach Wally Hartley, 6201 Hughey, El Paso, TX, Project No. 17.620 & 17.621 (Approval of the underground easement will allow for electrical service in support of the Coach Wally Hartley PK-8 School construction) R. Approval of Change Order No. 001 for General Douglas MacArthur PK-8 (MacArthur/Bonham Consolidation), CSP No. 19-023, Project No. 17.615, to Lloyd Hamilton Construction, Inc., for a Non- Compensatory Time Extension of Ninety (90) Calendar Days (Approval required for a time extension of ninety (90) calendar days to Lloyd Hamilton Construction, Inc., as per Board Policy CV (Local)) S. Approval of Change Order No. 001 for Jefferson HS – Package II; Washington Park Baseball Field, RFCSP No. 20-022, Project No. 17.624 to Spartan Construction of Texas, Inc. for a Non-Compensatory Time Extension of Fifty-Six (56) Calendar Days (Approval required for a time extension of fifty-six (56) calendar days as per Board Policy CV [Local]) T. Approval of Change Order No. 002 for Bobby Joe Hill PK-8, CSP No. 19-012, Project No. 17.617, to Arrow Building Corp., for a Non-Compensatory Time Extension of One-Hundred and Nine (109) Calendar Days and a Deductive Change Order in the Amount of $29,480.00 to Arrow Building Corp. to Fund the Cost of Dekker/Perich/Sabatini, LLC's Additional Construction Administration Services (Approval required for a time extension of one-hundred and nine (109) calendar days and a deductive change order for the amount of $29,480.00 to Arrow Building Corp., to fund the cost of Dekker/Perich/Sabatini, LLC's additional Construction Administration services as per Board Policy CV [Local]) U. Approval of Change Order No. 003 for Don Haskins PK-8, CSP No. 19-002, Project No. 17.614, to Urban Associates, Inc., for a Non-Compensatory Time Extension of One-Hundred and Twenty-Five (125) Calendar Days and a Deductive Change Order in the Amount of $26,382.00, to Urban Associates, Inc., to Fund the Cost of GA Architecture's Additional Construction Administration Services (Approval required for a time extension of one-hundred and twenty-five (125) Calendar Days and a deductive change order for the amount of $26,382.00 to Urban Associates, Inc., to fund the cost of GA Architecture's additional Construction Administration services, as per Board Policy CV [Local]) V. Approval of Change Order No. 003 for Dowell Consolidating Schuster and Crosby Elementary to be Renamed Coach Archie Duran Elementary School, CSP No. 19-004, Project No. 17-618, to Aztec Contractors, Inc., for Non-Compensatory Time Extension of Eighty-Four (84) Calendar Days and a Deductive Change Order in the Amount of $20,730.00 to Aztec Contractors, Inc., to Fund the Cost of Vigil and Associates' Additional Construction Administration Services (Approval required for a time extension of eighty-four (84) calendar days and a deductive change order for the amount of $20,730.00 to Aztec Contractors to fund the cost of Vigil and Associates' additional Construction Administration Services as per Board Policy CV [Local]) W. Approval of Change Order No. 004 for El Paso High School, CSP No. 18-082, Project No. 17.625, to FT James Construction, Inc., for a Non-Compensatory Time Extension of Forty-Seven (47) Calendar Days and a Deductive Change Order in the Amount of $12,107.20 to FT James Construction, Inc., to Fund the Cost of MNK Architects' Additional Construction Administration Services (Approval required for a time extension of forty-seven (47) calendar days and a deductive change order for the amount of $12,107.20 to FT James Construction, Inc., to fund the cost of MNK Architects' additional construction administration services, as per Board Policy CV [Local]) X. Approval of Change Order No. 002 for Austin HS – Additions and Renovations, RFP/RFQ No. 18-036, Project No. 17.622, to Arrow Building Corp., for a Non-Compensatory Time Extension of One-Hundred and Twelve (112) Calendar Days and a Deductive Change Order in the Amount of $10,175.00 to Arrow Building Corp., to Fund the Cost of Wright & Dalbin Architects, Inc.'s, Additional Construction Administration Services (Approval required for a time extension of one-hundred and twelve (112) Calendar Days and a deductive change order for the amount of $10,175.00 to Arrow Building Corp. to fund the cost of Wright & Dalbin Architects, Inc.'s additional Construction Administration services as per Board Policy CV [Local]) Z. Purchases Requiring Board Approval 1. Approval of Expenditures for Temporary Personnel Services, Utilizing Various Vendors Awarded on Education Service Center (ESC) Region 19 RFP #17-7266 (Budgeted Local Funds - $120,000.00) (To hire temporary personnel services as needed in support of day-to-day District operations and remain in compliance with Board Policy CH (Local)) 2. Approval to Award Annual Financial Audit Services RFQ #21-020 (Administration Recommendation - Gibson Ruddock Patterson LLC) (Budgeted Local Funds - Not to Exceed $200,000.00) (To comply with auditing requirements for Texas public school districts as stated in the Texas Education Agency's Financial Accountability System Resource Guide (FASRG), which is the authoritative document, adopted by reference as a rule of the State Board of Education, through Title 19, Texas Administrative Code, Section 109.41) 3. Approval of Expenditures and Master Vendor Contract to Dessire Marks-Arias, Individually, & Marks and Moersch Consulting LLC, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #21-7387, Consulting, Contracting, Staff Development & Related (Supplemental) (Budgeted Federal Funds - $72,240.00) (To provide Professional Development for teachers as part of school improvement efforts during the 2020-2021 school year targeted to support English Language Learners) 4. Approval to Lease High Capacity Copiers for Print Shop from Dahill, Utilizing Choice Partners Contract 17/026KH-10 (Budgeted Local Funds - $538,167.60) (To meet increasing demands of District printing services)
Approval of Budget Amendments Approval of 2020-2021 Amendment to Align Budget Allocations in Various Functions (General Operating Fund - $1,845,000.00) (Amendment will provide proper funding for District operations)
Approval of Grant Award Agreements between Texas Department of Transportation and El Paso Independent School District (Grant Funds - $9,000.00) (To support Project Celebration activities for high school students)
Memorandum of Understanding Between El Paso Independent School District (EPISD), El Paso Community College (EPCC), and the University of Texas at El Paso (UTEP) to Collaboratively Develop and Provide Courses in College Preparatory Mathematics and English Language Arts (Sec.28.014 College Preparatory Courses - (a) each school district shall partner with at least one institution of higher education to develop and provide courses in college preparatory mathematics and English Language Arts)
Acceptance of Work and Approval of Final Payment for Construction Contract 1. Approval of Final Acceptance of Work and Final Payment for Crockett ES Phase II, Utilizing Region ESC XIX JOC #17-7261, Project No. 17.629C, to Noble General Contractors, LLC, (2016 Bond Funds - $30,059.27) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy)
Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update)
R. Approval of Change Order No. 001 for General Douglas MacArthur PK-8 (MacArthur/Bonham Consolidation), CSP No. 19-023, Project No. 17.615, to Lloyd Hamilton Construction, Inc., for a Non- Compensatory Time Extension of Ninety (90) Calendar Days (Approval required for a time extension of ninety (90) calendar days to Lloyd Hamilton Construction, Inc., as per Board Policy CV (Local)) S. Approval of Change Order No. 001 for Jefferson HS – Package II; Washington Park Baseball Field, RFCSP No. 20-022, Project No. 17.624 to Spartan Construction of Texas, Inc. for a Non-Compensatory Time Extension of Fifty-Six (56) Calendar Days (Approval required for a time extension of fifty-six (56) calendar days as per Board Policy CV [Local]) T. Approval of Change Order No. 002 for Bobby Joe Hill PK-8, CSP No. 19-012, Project No. 17.617, to Arrow Building Corp., for a Non-Compensatory Time Extension of One-Hundred and Nine (109) Calendar Days and a Deductive Change Order in the Amount of $29,480.00 to Arrow Building Corp. to Fund the Cost of Dekker/Perich/Sabatini, LLC's Additional Construction Administration Services (Approval required for a time extension of one-hundred and nine (109) calendar days and a deductive change order for the amount of $29,480.00 to Arrow Building Corp., to fund the cost of Dekker/Perich/Sabatini, LLC's additional Construction Administration services as per Board Policy CV [Local]) U. Approval of Change Order No. 003 for Don Haskins PK-8, CSP No. 19-002, Project No. 17.614, to Urban Associates, Inc., for a Non-Compensatory Time Extension of One-Hundred and Twenty-Five (125) Calendar Days and a Deductive Change Order in the Amount of $26,382.00, to Urban Associates, Inc., to Fund the Cost of GA Architecture's Additional Construction Administration Services (Approval required for a time extension of one-hundred and twenty-five (125) Calendar Days and a deductive change order for the amount of $26,382.00 to Urban Associates, Inc., to fund the cost of GA Architecture's additional Construction Administration services, as per Board Policy CV [Local]) V. Approval of Change Order No. 003 for Dowell Consolidating Schuster and Crosby Elementary to be Renamed Coach Archie Duran Elementary School, CSP No. 19-004, Project No. 17-618, to Aztec Contractors, Inc., for Non-Compensatory Time Extension of Eighty-Four (84) Calendar Days and a Deductive Change Order in the Amount of $20,730.00 to Aztec Contractors, Inc., to Fund the Cost of Vigil and Associates' Additional Construction Administration Services (Approval required for a time extension of eighty-four (84) calendar days and a deductive change order for the amount of $20,730.00 to Aztec Contractors to fund the cost of Vigil and Associates' additional Construction Administration Services as per Board Policy CV [Local]) W. Approval of Change Order No. 004 for El Paso High School, CSP No. 18-082, Project No. 17.625, to FT James Construction, Inc., for a Non-Compensatory Time Extension of Forty-Seven (47) Calendar Days and a Deductive Change Order in the Amount of $12,107.20 to FT James Construction, Inc., to Fund the Cost of MNK Architects' Additional Construction Administration Services (Approval required for a time extension of forty-seven (47) calendar days and a deductive change order for the amount of $12,107.20 to FT James Construction, Inc., to fund the cost of MNK Architects' additional construction administration services, as per Board Policy CV [Local]) X. Approval of Change Order No. 002 for Austin HS – Additions and Renovations, RFP/RFQ No. 18-036, Project No. 17.622, to Arrow Building Corp., for a Non-Compensatory Time Extension of One-Hundred and Twelve (112) Calendar Days and a Deductive Change Order in the Amount of $10,175.00 to Arrow Building Corp., to Fund the Cost of Wright & Dalbin Architects, Inc.'s, Additional Construction Administration Services (Approval required for a time extension of one-hundred and twelve (112) Calendar Days and a deductive change order for the amount of $10,175.00 to Arrow Building Corp. to fund the cost of Wright & Dalbin Architects, Inc.'s additional Construction Administration services as per Board Policy CV [Local])
Approval of Addendum No. 7 to Bond Program Management Services Contract, Project 17.510, to Jacobs Project Management Co., Extending Contract for One Year for $2,080,830.00; Authorization to Use 2016 Bond Interest (689X Bond Interest) in the Amount of $1,733,360 and Approval of Budget Amendment to Allocate Funds from the District's Unrestricted Fund Balance in the Amount of $347,470.00 (199X General Fund-Fund Balance) (Approval required to proceed with Addendum No. 7 for Jacobs Project Management Co., to provide for an additional year extension for $2,080,830.00)
Action Item Discuss and Take Appropriate Action to Notify the Commissioner of Education of the Board's Intention to Vote on the Proposed Local Innovation Plan (To notify the Commissioner of Education of the Board's intention to vote on the proposed Local Innovation Plan, as required by Chapter 12A of the Texas Education Code, in order to obtain designation as a District of Innovation)
Reports Certification of Required Hours of Continuing Education for Board Members (To comply with requirement by the Texas Administrative Code as it pertains to Board Member Continuing Education)
7C. 2021-2022 Budget Development Update - Review of Campus Proposed Budgets (To provide Board of Trustees an update on the 2021-2022 Budget Development Process) 7D. Fiscal Year 2021 Financial Forecast and End-of-Year Employee Stipend (The financial forecast provided will assist in the discussion of an employee stipend) 8. Adjournment