Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 13, 2021, Special Board of Trustees Meeting 2. August 17, 2021, Special Board of Trustees Meeting 3. August 17, 2021, Board of Trustees Meeting 4. September 2, 2021, Special Board of Trustees Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment to Allocate Funds for Personnel Related Costs, Supplies & Equipment, Contracted Services for Cabling, Student Related Travel and Technology (General Operating Fund - $23,792.00) (Amendment will provide adequate funding for District operations) C. Approval of Revisions to 2021-2022 Miscellaneous Pay Rate Listing and Extra Performance Pay & Instructional Stipend Listing (To provide compensation for EPISDemployees) D. Approval of Interlocal Agreement for Establishment and Operation of El Paso County Juvenile Justice Alternative Education Program between El Paso, Ysleta, Anthony, Canutillo, Socorro, Fabens, San Elizario, Tornillo, and Clint Independent School Districts and El Paso County Juvenile Board andApproval of Student Code of Conduct for 2021-2022 School Year (This will provide for compliance with Chapter 37 of Texas Education Code) E. Approval of Memorandum ofAgreement between Boys and Girls Club of El Paso and El Paso Independent School District (To provide afterschool academic enrichment activities to students) F. Approval of Innovative Career and Technical Education (CTE) Courses for State Elective CTE Credit (With the approval of the local board of trustees, school districts may offer any CTE state-approved innovative course for state elective credit) G. Approval of Second Amendment Between El Paso Independent School District and El Paso Community College District Emergency Medical Technician Program at the Center for Career and Technology Education (CCTE) (Budgeted CTE Local Funds - $15,336.20) (This joint agreement enables El Paso Independent School District students enrolled in the Emergency Medical Technician (EMT) Program at the Center for Career and Technology Education (CCTE) to receive hands-on experiences in the EMT field through ambulance rotations and practical skill applications) H. Approval of Interlocal Cooperative Agreement with The University of Texas at Austin (UT Austin) for 2021-2022 OnRamps Cooperative Program Agreement (Budgeted Federal, State, and Local Funds - $479,622.00) (To provide OnRamps courses at all EPISDhigh schools) I. Approval of Continuation of Memorandum of Agreement between El Paso Independent School District and Corporation for National and Community ServiceAmeriCorps (VISTA) Program (Corporation for National and Community Service Funds - $137,419.00) (To support the Community Schools Program at Hart Elementary, Zavala Elementary, Guillen Middle, Bowie High, Aoy Elementary, Douglass Elementary, Jefferson High, Henderson Middle, Clardy Elementary, and Cooley Elementary Schools) J. Approval of 2021-2022 Polling PlaceAgreement Between El Paso County and El Paso Independent School District (To allowthe County of El Paso to use EPISDas a permanent polling place for the November 2021 Uniform Election, the March 2022 Primary Election, the June 2022 Primary Runoff Election, and the November 2022 Uniform Election) K. Approval of Interlocal Agreement between El Paso Independent School District and the University of Texas at El Paso for Master's Degree Program in Educational Administration (To provide cohorts of El Paso Independent School District qualified employees to pursue and obtain a Master's Degree in Educational Administration through the University of Texas at El Paso, leading to a Principal Certificate) L. Approval ofAgency AffiliationAgreement and Business AssociateAgreement for Health Occupations Division Programs and Courses between El Paso Community College and El Paso Independent School District (To afford the opportunity for clinical education to EPCCstudents) M. Approval of InternshipAffiliationAgreement between El Paso Independent School District and Liberty University (To consider approval of Internship Affiliation Agreement for Liberty University to provide high-quality learning experiences for the University's teacher and graduate level interns) N. Adoption of Resolution of the Board Regarding Extension of Leave for Employee Quarantine (To provide additional paid leave to regular employees who are instructed not to report to work during an epidemic) O. Approval of Fourth Quarter Financial and Travel Reports for Fiscal Year 2020-2021 (To inform the Board of the District's Financial Status at the end of the Fourth Quarter FY 20-21 [April 1- June 30, 2021]) P. Purchases Requiring BoardApproval 1. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 2021-2022 (To maintain compliance with District Policy DBD(Local) that requires disclosures be presented to the Board for approval) 2. Expenditures to NCS Pearson, Inc., for Online Special Education Evaluation Materials, Utilizing SISD RFP #E1915, Instructional Materials Supplies & Services (Budgeted Local Funds - Not to Exceed $92,145.00) (To utilize online special education evaluation materials in order to determine student eligibility for special education services) 3. Approval of Expenditures to Kids Excel El Paso, Inc., Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) Contract #21-7387, Consulting, Contracted Services, Staff Development & Related (Administration Recommendation: Kids Excel El Paso, Inc.)(Budgeted Local Funds - $116,000.00) (To continue to provide EPISDstudents with access to high quality arts education and bolster self-esteem) 4. Approval to Renew Barracuda Essentials Security from Solid Border, Inc., Utilizing State of Texas Department of Information Resources (DIR) Contract Number DIR-TSO-4365 (Budgeted Local Funds: $61,740.00) (To continue providing email protection to the District) 5. Approval of Expenditures for Student Device Repair Services from AssetGenie Inc., dba AGiRepair and AGParts Education, Utilizing Education Service Center (ESC) Region 8 The Interlocal Purchasing System (TIPS) Contract #200105 (Budgeted Local Funds - $150,000.00) (To repair devices, thereby allowing the District to replenish stock with a revolving inventory in support of the 1:1 PowerUp Initiative) 6. Approval to Renew Rapid 7 Security Software Suite from Solid Border, Inc., Utilizing State of Texas Department of Information Resources (DIR) Contract Number DIR-TSO-4365 (Budgeted Local Funds: $147,858.00) (To continue to collect various security log files allowing the District's Information Security Team to identify, monitor, and mitigate security events) 7. Approval of Expenditures for Temporary Personnel Services, Utilizing Various Vendors Awarded under Education Service Center (ESC) Region 19 RFP #17-7266 (Budgeted Local, Federal, Grant Funds - $500,000.00) [To hire temporary personnel services as needed in support of day-to-day District operations and remain in compliance with Board Policy CH(Local)] 8. Approval of Expenditures to University Interscholastic League (UIL) Approved Sports Officials Organizations (Budgeted Local Funds - Not to Exceed $700,000.00) (To provide UIL approved officials for District UIL events) 9. Award of Armored Vehicle Services RFP #21-040 (Administrative Recommendation: Trans America Protection Corp.) (Budgeted Local and Federal Funds - $139,000.00) (To purchase armored vehicle services for the District) 10. Approval of Sole-Source Purchase of Master Software Services Agreement and Expenditures for Point of Sale (POS) Equipment System Software and Licensing Needed for Food and Nutrition Department (Federal Funds - $57,862.00) (To continue with the cafeteria software POS system for fast and accurate annual support, hardware, system software and licensing) 11. Approval of Expenditures for Chiller Replacement at Chapin High School and Center for Career & Technology Education (CCTE), Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) Contract #21-7411 Job Order Contracting & Facilities Construction Services (Administration Recommendation: Trane U.S. Inc.)(Budgeted Local Funds: $539,333.94) (To maintain, upgrade, and respond to emergencies for the existing HVACequipment at EPISDfacilities) Q. Approval of Final Payment for Construction Contracts 1. Approval of Final Acceptance of Work and Final Payment for Aoy Elementary School Playground, Utilizing Region XIXRFP #18-7280, Project No. 19.638, to The PlayWell Group, Inc. (2007 Bond Funds - $11,736.35) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy) 2. Approval of Final Acceptance of the Work and Final Payment for Tom Lea ES Parapet and Roof Repairs, Region XIXRFP #17-7261, Project No. 21.681, to The Roof & Metal Co. (Operating Funds - $6,202.03) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy)
Approval of Interlocal Agreement between El Paso Independent School District and the University of Texas at El Paso for Master's Degree Program in Educational Administration (To provide cohorts of El Paso Independent School District qualified employees to pursue and obtain a Master's Degree in Educational Administration through the University of Texas at El Paso, leading to a Principal Certificate)
Approval of Expenditures for Student Device Repair Services from AssetGenie Inc., dba AGiRepair and AGParts Education, Utilizing Education Service Center (ESC) Region 8 The Interlocal Purchasing System (TIPS) Contract #200105 (Budgeted Local Funds - $150,000.00) (To repair devices, thereby allowing the District to replenish stock with a revolving inventory in support of the 1:1 PowerUp Initiative)
Approval of Expenditures for Temporary Personnel Services, Utilizing Various Vendors Awarded under Education Service Center (ESC) Region 19 RFP #17-7266 (Budgeted Local, Federal, Grant Funds - $500,000.00) [To hire temporary personnel services as needed in support of day-to-day District operations and remain in compliance with Board Policy CH(Local)]
Approval of Expenditures to University Interscholastic League (UIL) Approved Sports Officials Organizations (Budgeted Local Funds - Not to Exceed $700,000.00) (To provide UIL approved officials for District UIL events)
Discuss and Take Appropriate Action on Approval to Purchase Instructional Supplies and Materials Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA); Central Texas Purchasing Alliance (CTPA); E&I Cooperative Services; El Paso Community College (EPCC); General Services Administration; Harris County Department of Education (HCDE) Choice Partners; Houston-Galveston Area Council (HGAC); OMNIA Partners (including ESC Region 4 TCPN, NIPA, and US Communities); ESC Region 2 Goodbuy; ESC Region 3 Purchasing Cooperative of America (PCA); ESC Region 8 TIPS; ESC Region 11 Multi Region Purchasing Cooperative; ESC Region 14 National Cooperative Purchasing Alliance (NCPA); ESC Region 16 TexBuy; ESC Region 19 Allied States Cooperative; ESC Region 20 2013 Cooperative Purchasing; ESC Region 20 PACE Purchasing Cooperative; ESC Region One Education Service Center; Sourcewell Cooperative Purchasing Advantage; State of Texas Comptroller of Public Accounts; Texas Department of Information Resources; Texas Association of School Boards BuyBoard; Socorro Independent School District; and Ysleta Independent School District (Budgeted Federal, State, Local, and Grant Funds: $15 million) (To support classroom instruction with the purchase of instructional supplies and materials)
Discuss and Take Appropriate Action on Approval of LED Lighting Upgrade Retrofit RFQ #21-016, to Excel Energy Group, Inc., (Capital Lease Funds - $13,766,438.00) (Approval is needed to proceed with the project)
Discuss and Take Appropriate Action on Award of Energy Performance Tax Exempt Lease Purchase Financing RFP #22-004 (Administrative Recommendation: TD Equipment Finance, Inc.) and Approval of Resolution Authorizing the Execution and Delivery of a Lease Purchase Agreement with Respect to the Acquisition, Purchase, Financing and Leasing of Certain Equipment, Authorizing the Execution and Delivery of Documents Required in Connection Therewith, and Authorizing all Other Actions Necessary to the Consummation of the Transactions Contemplated Thereby (General Fund - $15,221,835.36) (To provide financing for the procurement of Energy Savings Performance Contract (ESPC) pursuant to the RFQ for LED Lighting Upgrade Retrofit)
Discuss and TakeAppropriateAction on Impact of Reducing 5th Grade Class Sizes (To provide the Board an update on current class sizes for Fifth Grade)
Approval of InternshipAffiliationAgreement between El Paso Independent School District and Liberty University (To consider approval of Internship Affiliation Agreement for Liberty University to provide high-quality learning experiences for the University's teacher and graduate level interns)
Update on EPISD's Beginning of Year Assessments (To provide an update on Beginning of Year Assessments)
B. Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update) 8. Adjournment
Sep 21, 2021 Board of Trustees
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 13, 2021, Special Board of Trustees Meeting 2. August 17, 2021, Special Board of Trustees Meeting 3. August 17, 2021, Board of Trustees Meeting 4. September 2, 2021, Special Board of Trustees Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment to Allocate Funds for Personnel Related Costs, Supplies & Equipment, Contracted Services for Cabling, Student Related Travel and Technology (General Operating Fund - $23,792.00) (Amendment will provide adequate funding for District operations) C. Approval of Revisions to 2021-2022 Miscellaneous Pay Rate Listing and Extra Performance Pay & Instructional Stipend Listing (To provide compensation for EPISDemployees) D. Approval of Interlocal Agreement for Establishment and Operation of El Paso County Juvenile Justice Alternative Education Program between El Paso, Ysleta, Anthony, Canutillo, Socorro, Fabens, San Elizario, Tornillo, and Clint Independent School Districts and El Paso County Juvenile Board andApproval of Student Code of Conduct for 2021-2022 School Year (This will provide for compliance with Chapter 37 of Texas Education Code) E. Approval of Memorandum ofAgreement between Boys and Girls Club of El Paso and El Paso Independent School District (To provide afterschool academic enrichment activities to students) F. Approval of Innovative Career and Technical Education (CTE) Courses for State Elective CTE Credit (With the approval of the local board of trustees, school districts may offer any CTE state-approved innovative course for state elective credit) G. Approval of Second Amendment Between El Paso Independent School District and El Paso Community College District Emergency Medical Technician Program at the Center for Career and Technology Education (CCTE) (Budgeted CTE Local Funds - $15,336.20) (This joint agreement enables El Paso Independent School District students enrolled in the Emergency Medical Technician (EMT) Program at the Center for Career and Technology Education (CCTE) to receive hands-on experiences in the EMT field through ambulance rotations and practical skill applications) H. Approval of Interlocal Cooperative Agreement with The University of Texas at Austin (UT Austin) for 2021-2022 OnRamps Cooperative Program Agreement (Budgeted Federal, State, and Local Funds - $479,622.00) (To provide OnRamps courses at all EPISDhigh schools) I. Approval of Continuation of Memorandum of Agreement between El Paso Independent School District and Corporation for National and Community ServiceAmeriCorps (VISTA) Program (Corporation for National and Community Service Funds - $137,419.00) (To support the Community Schools Program at Hart Elementary, Zavala Elementary, Guillen Middle, Bowie High, Aoy Elementary, Douglass Elementary, Jefferson High, Henderson Middle, Clardy Elementary, and Cooley Elementary Schools) J. Approval of 2021-2022 Polling PlaceAgreement Between El Paso County and El Paso Independent School District (To allowthe County of El Paso to use EPISDas a permanent polling place for the November 2021 Uniform Election, the March 2022 Primary Election, the June 2022 Primary Runoff Election, and the November 2022 Uniform Election) K. Approval of Interlocal Agreement between El Paso Independent School District and the University of Texas at El Paso for Master's Degree Program in Educational Administration (To provide cohorts of El Paso Independent School District qualified employees to pursue and obtain a Master's Degree in Educational Administration through the University of Texas at El Paso, leading to a Principal Certificate) L. Approval ofAgency AffiliationAgreement and Business AssociateAgreement for Health Occupations Division Programs and Courses between El Paso Community College and El Paso Independent School District (To afford the opportunity for clinical education to EPCCstudents) M. Approval of InternshipAffiliationAgreement between El Paso Independent School District and Liberty University (To consider approval of Internship Affiliation Agreement for Liberty University to provide high-quality learning experiences for the University's teacher and graduate level interns) N. Adoption of Resolution of the Board Regarding Extension of Leave for Employee Quarantine (To provide additional paid leave to regular employees who are instructed not to report to work during an epidemic) O. Approval of Fourth Quarter Financial and Travel Reports for Fiscal Year 2020-2021 (To inform the Board of the District's Financial Status at the end of the Fourth Quarter FY 20-21 [April 1- June 30, 2021]) P. Purchases Requiring BoardApproval 1. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 2021-2022 (To maintain compliance with District Policy DBD(Local) that requires disclosures be presented to the Board for approval) 2. Expenditures to NCS Pearson, Inc., for Online Special Education Evaluation Materials, Utilizing SISD RFP #E1915, Instructional Materials Supplies & Services (Budgeted Local Funds - Not to Exceed $92,145.00) (To utilize online special education evaluation materials in order to determine student eligibility for special education services) 3. Approval of Expenditures to Kids Excel El Paso, Inc., Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) Contract #21-7387, Consulting, Contracted Services, Staff Development & Related (Administration Recommendation: Kids Excel El Paso, Inc.)(Budgeted Local Funds - $116,000.00) (To continue to provide EPISDstudents with access to high quality arts education and bolster self-esteem) 4. Approval to Renew Barracuda Essentials Security from Solid Border, Inc., Utilizing State of Texas Department of Information Resources (DIR) Contract Number DIR-TSO-4365 (Budgeted Local Funds: $61,740.00) (To continue providing email protection to the District) 5. Approval of Expenditures for Student Device Repair Services from AssetGenie Inc., dba AGiRepair and AGParts Education, Utilizing Education Service Center (ESC) Region 8 The Interlocal Purchasing System (TIPS) Contract #200105 (Budgeted Local Funds - $150,000.00) (To repair devices, thereby allowing the District to replenish stock with a revolving inventory in support of the 1:1 PowerUp Initiative) 6. Approval to Renew Rapid 7 Security Software Suite from Solid Border, Inc., Utilizing State of Texas Department of Information Resources (DIR) Contract Number DIR-TSO-4365 (Budgeted Local Funds: $147,858.00) (To continue to collect various security log files allowing the District's Information Security Team to identify, monitor, and mitigate security events) 7. Approval of Expenditures for Temporary Personnel Services, Utilizing Various Vendors Awarded under Education Service Center (ESC) Region 19 RFP #17-7266 (Budgeted Local, Federal, Grant Funds - $500,000.00) [To hire temporary personnel services as needed in support of day-to-day District operations and remain in compliance with Board Policy CH(Local)] 8. Approval of Expenditures to University Interscholastic League (UIL) Approved Sports Officials Organizations (Budgeted Local Funds - Not to Exceed $700,000.00) (To provide UIL approved officials for District UIL events) 9. Award of Armored Vehicle Services RFP #21-040 (Administrative Recommendation: Trans America Protection Corp.) (Budgeted Local and Federal Funds - $139,000.00) (To purchase armored vehicle services for the District) 10. Approval of Sole-Source Purchase of Master Software Services Agreement and Expenditures for Point of Sale (POS) Equipment System Software and Licensing Needed for Food and Nutrition Department (Federal Funds - $57,862.00) (To continue with the cafeteria software POS system for fast and accurate annual support, hardware, system software and licensing) 11. Approval of Expenditures for Chiller Replacement at Chapin High School and Center for Career & Technology Education (CCTE), Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) Contract #21-7411 Job Order Contracting & Facilities Construction Services (Administration Recommendation: Trane U.S. Inc.)(Budgeted Local Funds: $539,333.94) (To maintain, upgrade, and respond to emergencies for the existing HVACequipment at EPISDfacilities) Q. Approval of Final Payment for Construction Contracts 1. Approval of Final Acceptance of Work and Final Payment for Aoy Elementary School Playground, Utilizing Region XIXRFP #18-7280, Project No. 19.638, to The PlayWell Group, Inc. (2007 Bond Funds - $11,736.35) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy) 2. Approval of Final Acceptance of the Work and Final Payment for Tom Lea ES Parapet and Roof Repairs, Region XIXRFP #17-7261, Project No. 21.681, to The Roof & Metal Co. (Operating Funds - $6,202.03) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy)
Approval of Interlocal Agreement between El Paso Independent School District and the University of Texas at El Paso for Master's Degree Program in Educational Administration (To provide cohorts of El Paso Independent School District qualified employees to pursue and obtain a Master's Degree in Educational Administration through the University of Texas at El Paso, leading to a Principal Certificate)
Approval of Expenditures for Student Device Repair Services from AssetGenie Inc., dba AGiRepair and AGParts Education, Utilizing Education Service Center (ESC) Region 8 The Interlocal Purchasing System (TIPS) Contract #200105 (Budgeted Local Funds - $150,000.00) (To repair devices, thereby allowing the District to replenish stock with a revolving inventory in support of the 1:1 PowerUp Initiative)
Approval of Expenditures for Temporary Personnel Services, Utilizing Various Vendors Awarded under Education Service Center (ESC) Region 19 RFP #17-7266 (Budgeted Local, Federal, Grant Funds - $500,000.00) [To hire temporary personnel services as needed in support of day-to-day District operations and remain in compliance with Board Policy CH(Local)]
Approval of Expenditures to University Interscholastic League (UIL) Approved Sports Officials Organizations (Budgeted Local Funds - Not to Exceed $700,000.00) (To provide UIL approved officials for District UIL events)
Discuss and Take Appropriate Action on Approval to Purchase Instructional Supplies and Materials Utilizing Interlocal Cooperative Contracts from 1 Government Procurement Alliance (1GPA); Central Texas Purchasing Alliance (CTPA); E&I Cooperative Services; El Paso Community College (EPCC); General Services Administration; Harris County Department of Education (HCDE) Choice Partners; Houston-Galveston Area Council (HGAC); OMNIA Partners (including ESC Region 4 TCPN, NIPA, and US Communities); ESC Region 2 Goodbuy; ESC Region 3 Purchasing Cooperative of America (PCA); ESC Region 8 TIPS; ESC Region 11 Multi Region Purchasing Cooperative; ESC Region 14 National Cooperative Purchasing Alliance (NCPA); ESC Region 16 TexBuy; ESC Region 19 Allied States Cooperative; ESC Region 20 2013 Cooperative Purchasing; ESC Region 20 PACE Purchasing Cooperative; ESC Region One Education Service Center; Sourcewell Cooperative Purchasing Advantage; State of Texas Comptroller of Public Accounts; Texas Department of Information Resources; Texas Association of School Boards BuyBoard; Socorro Independent School District; and Ysleta Independent School District (Budgeted Federal, State, Local, and Grant Funds: $15 million) (To support classroom instruction with the purchase of instructional supplies and materials)
Discuss and Take Appropriate Action on Approval of LED Lighting Upgrade Retrofit RFQ #21-016, to Excel Energy Group, Inc., (Capital Lease Funds - $13,766,438.00) (Approval is needed to proceed with the project)
Discuss and Take Appropriate Action on Award of Energy Performance Tax Exempt Lease Purchase Financing RFP #22-004 (Administrative Recommendation: TD Equipment Finance, Inc.) and Approval of Resolution Authorizing the Execution and Delivery of a Lease Purchase Agreement with Respect to the Acquisition, Purchase, Financing and Leasing of Certain Equipment, Authorizing the Execution and Delivery of Documents Required in Connection Therewith, and Authorizing all Other Actions Necessary to the Consummation of the Transactions Contemplated Thereby (General Fund - $15,221,835.36) (To provide financing for the procurement of Energy Savings Performance Contract (ESPC) pursuant to the RFQ for LED Lighting Upgrade Retrofit)
Discuss and TakeAppropriateAction on Impact of Reducing 5th Grade Class Sizes (To provide the Board an update on current class sizes for Fifth Grade)
Approval of InternshipAffiliationAgreement between El Paso Independent School District and Liberty University (To consider approval of Internship Affiliation Agreement for Liberty University to provide high-quality learning experiences for the University's teacher and graduate level interns)
Update on EPISD's Beginning of Year Assessments (To provide an update on Beginning of Year Assessments)
B. Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update) 8. Adjournment