Recognitions A. Texas Education Human Resources Day Recognition and Proclamation (To recognize October 13, 2021, as Texas Education Human Resources Day) B. Introduction of 2021-2022 Teachers of Critical Languages Program (To promote and enhance community relations by recognizing new programs) C. Posthumous Recognition of Ms. Dorothy Quinn by the Rotary Club of El Paso (To promote and enhance community relations) D. A Resolution of the El Paso Independent School District Honoring the Life and Legacy of Dr. Diana Natalicio (To honor the life and legacy of Dr. Diana Natalicio)
Reports Student Outcomes Status Report [To provide a presentation on student achievement (STAAR at Meets or Above as well as an update on HB4545 and High Impact Tutoring]
Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. September 15, 2021, Facilities Committee Meeting 2. September 15, 2021, Special Board of Trustees Meeting 3. September 16, 2021, Business Services Committee Meeting 4. September 16, 2021, Academics Committee Meeting 5. September 21, 2021, Special Board of Trustees Meeting 6. September 21, 2021, Board of Trustees Meeting 7. October 4, 2021, Special Board of Trustees Meeting 8. October 4, 2021, Academics Committee Meeting 9. October 4, 2021, Business Services Committee Meeting 10. October 5, 2021, Facilities Committee Meeting B. Approval of Budget Amendments 1. Approval of Budget Amendment to Allocate Funds for Personnel Related Costs, Fine Arts Related Activity Costs and Minor Facility Improvements (General Operating Fund - $87,477.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Revenue and Expenses Due to Increase of Indirect Cost Rates Associated with the Elementary and Secondary School Emergency Relief (ESSER) Formula Grant for Fiscal Year 2021-2022 (General Operating Fund - $7,049,562.00) (Amendment will align revenue and expenditures for fiscal year 2021-2022) D. Approval of Revisions to 2021-2022 Substitute Rate Listing (Provide compensation for EPISD employees) E. Resolution of the Board to Waive Substitute Teacher College Hour Requirements (To consider approval of to waive the Substitute Teacher requirements) F. Adoption of Resolution for Application to Texas Parks and Wildlife Department Community Outdoor Outreach Program (To acknowledge application for the grant and provide program assurances that the program, if awarded, will be executed in accordance with Texas Parks and Wildlife Department guidelines) G. Approval of Military-Connected Academic and Support Programs (MCASP) Grant for EPISD's Raise the Bar, An Engaging Approach to Whole-Child Wellness and Achievement Through Increased Physical Fitness Project (Department of Defense Education Activity - $1,500,000.00) (To provide professional development and resources to support wellness and physical activity for students in Kindergarten through 12th grade at select military-connected campuses) H. Approval of Notice of Grant Award for 2021-2022 Texas Education for Homeless Children and Youth, Cycle 2, Yr. 1 (Texas Education Agency - $97,790.00) (To provide educational activities, services, and supplies for El Paso ISD homeless population) J. Approval of Authorized Sellers of Investments and Providers of Investment Officer Training for Fiscal Year 2021-2022 (Annual approval is required by the Public Funds Investment Act, and District Policy CDA [Legal]) K. Internal Audit Activity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) L. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) O. Approval of Construction Contracts 1. Award of Chapin High School Track Facilities, Project No. 17.631G, to Hellas Construction, Inc., Utilizing Region 19 Allied States Cooperative, RFP #21-7411, Job Order Contracting & Facilities Construction Services (199X Operating Fund - $2,774,697.00) (Approval is required to proceed with the construction of Chapin High School Track Facilities) P. Purchases Requiring Board Approval 1. Approval of Professional Services Contract for Asbestos/Environmental Management Services, No. 22.172.13, Utilizing YISD 221024RFP-RB (Administration Recommendation: R & A Consultants, Corp.) (Budgeted Local Funds Not to Exceed $200,000.00) (Approval is required for inspections, planning, project design & management of the District’s AHERA EPA 40 CFR Part 763 Final Rule program, and other environmental projects) 2. Approval to Renew Electronic Visitor Management System from Raptor Technologies, LLC, Utilizing GSA Contract #GS-07F-127BA (Budgeted Safety Allotment Funds: $160,550.84) (Renewal of Contract for Electronic Visitor Management by Raptor Technologies, LLC to vet visitors against known sex offender databases and issue a day pass in accordance to the provisions of TEC 38.022)
Approval of Budget Amendments Approval of Use of Fund Balance to Allocate Additional Budget to Health Care Fund (General Fund Balance & Health Care Fund - $15,000,000.00) (Amendment will provide adequate funding for the Health Care Fund)
Approval of 2021-2022 District Improvement Plan and Campus Improvement Plans, Goals, and Objectives (Policy BQ [Legal]: Planning and Decision-Making Process, requires that the Board annually approve Campus and District performance objectives)
Review of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act, and District Policy CDA [Local])
Approval of Change Order No. 7 for 2016 Bond Athletic Upgrades-2020 Phase, RFP No. 18-7293, Project No. 17.631F.03, to Hellas Construction, Inc., for $20,900.00 and a Time Extension of Forty-Eight (48) Calendar Days (2016 Bond Fund - $20,900.00) (Approval of time extension (48-days) is required due to modifications to the project)
Approval of Additional Services for El Paso High School, CSP No. 18-082, Project No. 17.625, for an Extension of Construction Administration Services for Two Hundred and Sixty-Seven (267) Calendar Days in the Amount of $92,315.25 to MNK Architects (2016 Bond Fund - $92,315.25) (Approval required for Additional Services in the aggregate above 15 Percent of the original contract value for the Architect of Record and Extension of Construction Administration Services in the Amount of $92,315.25 to MNK Architects as per Board Policy CV [Local])
Action Items Discuss and Take Appropriate Action on Award of Energy Performance Tax Exempt Lease Purchase Financing RFP #22-004 (Administrative Recommendation: US Bancorp Government Leasing and Finance, Inc.) and Approval of Resolution Authorizing the Execution and Delivery of a Lease Purchase Agreement with Respect to the Acquisition, Purchase, Financing and Leasing of Certain Equipment, Authorizing the Execution and Delivery of Documents Required in Connection Therewith, and Authorizing All Other Actions Necessary to the Consummation of the Transactions Contemplated Thereby (General Fund- $15,465,308.76) (To provide financing for the procurement of Energy Savings Performance Contract (ESPC) pursuant to the RFQ for LED Lighting Upgrade Retrofit)
Discuss and Take Appropriate Action on Disbursement of the First of Two Employee Retention Stipends ($2,000 per Stipend) - (ESSER Funds - $17,715,926.00) (Information provided will assist in the issuance of an employee retention stipend)
C. Discuss and Take Appropriate Action on Revisions to Board Policy DC (Local); Employment Practices [To discuss revisions to Board Policy DC (Local)]
9. Public Meeting A. Public Meeting to Discuss the District's Rating Under the Schools Financial Integrity Rating System of Texas (FIRST) (To discuss the District's rating under the Schools FIRST in accordance with Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting, and Auditing Sub-chapter AA, Commissioner's Rules Concerning Financial Accounting Rating System) 10. Adjournment
Oct 19, 2021 Board of Trustees
Recognitions A. Texas Education Human Resources Day Recognition and Proclamation (To recognize October 13, 2021, as Texas Education Human Resources Day) B. Introduction of 2021-2022 Teachers of Critical Languages Program (To promote and enhance community relations by recognizing new programs) C. Posthumous Recognition of Ms. Dorothy Quinn by the Rotary Club of El Paso (To promote and enhance community relations) D. A Resolution of the El Paso Independent School District Honoring the Life and Legacy of Dr. Diana Natalicio (To honor the life and legacy of Dr. Diana Natalicio)
Reports Student Outcomes Status Report [To provide a presentation on student achievement (STAAR at Meets or Above as well as an update on HB4545 and High Impact Tutoring]
Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. September 15, 2021, Facilities Committee Meeting 2. September 15, 2021, Special Board of Trustees Meeting 3. September 16, 2021, Business Services Committee Meeting 4. September 16, 2021, Academics Committee Meeting 5. September 21, 2021, Special Board of Trustees Meeting 6. September 21, 2021, Board of Trustees Meeting 7. October 4, 2021, Special Board of Trustees Meeting 8. October 4, 2021, Academics Committee Meeting 9. October 4, 2021, Business Services Committee Meeting 10. October 5, 2021, Facilities Committee Meeting B. Approval of Budget Amendments 1. Approval of Budget Amendment to Allocate Funds for Personnel Related Costs, Fine Arts Related Activity Costs and Minor Facility Improvements (General Operating Fund - $87,477.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Revenue and Expenses Due to Increase of Indirect Cost Rates Associated with the Elementary and Secondary School Emergency Relief (ESSER) Formula Grant for Fiscal Year 2021-2022 (General Operating Fund - $7,049,562.00) (Amendment will align revenue and expenditures for fiscal year 2021-2022) D. Approval of Revisions to 2021-2022 Substitute Rate Listing (Provide compensation for EPISD employees) E. Resolution of the Board to Waive Substitute Teacher College Hour Requirements (To consider approval of to waive the Substitute Teacher requirements) F. Adoption of Resolution for Application to Texas Parks and Wildlife Department Community Outdoor Outreach Program (To acknowledge application for the grant and provide program assurances that the program, if awarded, will be executed in accordance with Texas Parks and Wildlife Department guidelines) G. Approval of Military-Connected Academic and Support Programs (MCASP) Grant for EPISD's Raise the Bar, An Engaging Approach to Whole-Child Wellness and Achievement Through Increased Physical Fitness Project (Department of Defense Education Activity - $1,500,000.00) (To provide professional development and resources to support wellness and physical activity for students in Kindergarten through 12th grade at select military-connected campuses) H. Approval of Notice of Grant Award for 2021-2022 Texas Education for Homeless Children and Youth, Cycle 2, Yr. 1 (Texas Education Agency - $97,790.00) (To provide educational activities, services, and supplies for El Paso ISD homeless population) J. Approval of Authorized Sellers of Investments and Providers of Investment Officer Training for Fiscal Year 2021-2022 (Annual approval is required by the Public Funds Investment Act, and District Policy CDA [Legal]) K. Internal Audit Activity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) L. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) O. Approval of Construction Contracts 1. Award of Chapin High School Track Facilities, Project No. 17.631G, to Hellas Construction, Inc., Utilizing Region 19 Allied States Cooperative, RFP #21-7411, Job Order Contracting & Facilities Construction Services (199X Operating Fund - $2,774,697.00) (Approval is required to proceed with the construction of Chapin High School Track Facilities) P. Purchases Requiring Board Approval 1. Approval of Professional Services Contract for Asbestos/Environmental Management Services, No. 22.172.13, Utilizing YISD 221024RFP-RB (Administration Recommendation: R & A Consultants, Corp.) (Budgeted Local Funds Not to Exceed $200,000.00) (Approval is required for inspections, planning, project design & management of the District’s AHERA EPA 40 CFR Part 763 Final Rule program, and other environmental projects) 2. Approval to Renew Electronic Visitor Management System from Raptor Technologies, LLC, Utilizing GSA Contract #GS-07F-127BA (Budgeted Safety Allotment Funds: $160,550.84) (Renewal of Contract for Electronic Visitor Management by Raptor Technologies, LLC to vet visitors against known sex offender databases and issue a day pass in accordance to the provisions of TEC 38.022)
Approval of Budget Amendments Approval of Use of Fund Balance to Allocate Additional Budget to Health Care Fund (General Fund Balance & Health Care Fund - $15,000,000.00) (Amendment will provide adequate funding for the Health Care Fund)
Approval of 2021-2022 District Improvement Plan and Campus Improvement Plans, Goals, and Objectives (Policy BQ [Legal]: Planning and Decision-Making Process, requires that the Board annually approve Campus and District performance objectives)
Review of Annual Investment Report and Adoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act, and District Policy CDA [Local])
Approval of Change Order No. 7 for 2016 Bond Athletic Upgrades-2020 Phase, RFP No. 18-7293, Project No. 17.631F.03, to Hellas Construction, Inc., for $20,900.00 and a Time Extension of Forty-Eight (48) Calendar Days (2016 Bond Fund - $20,900.00) (Approval of time extension (48-days) is required due to modifications to the project)
Approval of Additional Services for El Paso High School, CSP No. 18-082, Project No. 17.625, for an Extension of Construction Administration Services for Two Hundred and Sixty-Seven (267) Calendar Days in the Amount of $92,315.25 to MNK Architects (2016 Bond Fund - $92,315.25) (Approval required for Additional Services in the aggregate above 15 Percent of the original contract value for the Architect of Record and Extension of Construction Administration Services in the Amount of $92,315.25 to MNK Architects as per Board Policy CV [Local])
Action Items Discuss and Take Appropriate Action on Award of Energy Performance Tax Exempt Lease Purchase Financing RFP #22-004 (Administrative Recommendation: US Bancorp Government Leasing and Finance, Inc.) and Approval of Resolution Authorizing the Execution and Delivery of a Lease Purchase Agreement with Respect to the Acquisition, Purchase, Financing and Leasing of Certain Equipment, Authorizing the Execution and Delivery of Documents Required in Connection Therewith, and Authorizing All Other Actions Necessary to the Consummation of the Transactions Contemplated Thereby (General Fund- $15,465,308.76) (To provide financing for the procurement of Energy Savings Performance Contract (ESPC) pursuant to the RFQ for LED Lighting Upgrade Retrofit)
Discuss and Take Appropriate Action on Disbursement of the First of Two Employee Retention Stipends ($2,000 per Stipend) - (ESSER Funds - $17,715,926.00) (Information provided will assist in the issuance of an employee retention stipend)
C. Discuss and Take Appropriate Action on Revisions to Board Policy DC (Local); Employment Practices [To discuss revisions to Board Policy DC (Local)]
9. Public Meeting A. Public Meeting to Discuss the District's Rating Under the Schools Financial Integrity Rating System of Texas (FIRST) (To discuss the District's rating under the Schools FIRST in accordance with Title 19 Texas Administrative Code Chapter 109, Budgeting, Accounting, and Auditing Sub-chapter AA, Commissioner's Rules Concerning Financial Accounting Rating System) 10. Adjournment