Recognitions A. November 2021 Partner In Education Award (To promote and enhance community relations by recognizing Partners In Education)
Action Items Discuss and Take Appropriate Action on 2021 Annual Comprehensive Financial Report (To comply with Texas Education Code 44.008[A] CFC [Legal] and CFC [Local] regarding financial audits)
Discuss and Take Appropriate Action on Revisions to Board Policy DC (Local); Employment Practices; and DK (Local), Assignments and Schedules [To discuss possible revisions to Board Policies DC and DK (Local)]
Reports Student Outcomes Report - HB4545 Tableau Dashboard and 1st Nine Weeks Data November Report (To provide a November update to include HB4545 Tableau Dashboard and 1st nine weeks data)
Discuss and Take Appropriate Action on Approval to Provide Notice to Teacher Retirement System of Texas (TRS) of El Paso Independent School District (EPISD) Electing to Discontinue Participation in TRS ActiveCare (Approval is requested to proceed with the notification to TRS of the El Paso Independent School District’s intent to discontinue participation in TRS-ActiveCare beginning September 1, 2022)
Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 18, 2021, Audit Committee Meeting 2. October 19, 2021, Special Board of Trustees Meeting 3. October 19, 2021, Board of Trustees Meeting 4. November 1, 2021, Academics Committee Meeting 5. November 1, 2021, Business Services Committee Meeting 6. November 1, 2021, Facilities Committee Meeting 7. November 2, 2021, Special Board of Trustees Meeting 8. November 9, 2021, Special Board of Trustees Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment to Allocate Funds for Personnel Related Costs and Instructional Supplies & Materials (General Operating and State Compensatory Education Funds - $2,389.00) (Amendment will provide adequate funding for District operations) C. Possible Rescheduling of December 21, 2021, Regular Meeting of the Board of Trustees (To reschedule the regular Board Meeting of December 21, 2021, to December 14, 2021) G. Approval of Memorandum of Understanding Between El Paso Center for Children, Inc., and El Paso Independent School District (To provide counseling programs to the District’s at-risk youth) H. Approval of Campus Accessibility Plan/Pathway for Dr. Joseph Torres Elementary School (As a result of a Civil Rights visit by the Texas Education Agency in April 2006, each campus must have a written, Board-approved accessibility plan and pathway identifying the accessible pathway and the alternative plan to any barriers) I. Approval of 2022-2023 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget) J. Approval of First Quarter Financial and Travel Reports for Fiscal Year 2021-2022 (To inform the Board of the District's Financial Status at the end of the first quarter for FY21-22) K. Approval of Final Acceptance of Work and Final Payment for Roof Renovations at Franklin High and Brown Middle Schools, Utilizing Region XIX RFP #17-7261, Project No. 21.676, to C. Ortiz, Corp., dba The Roof & Metal Co., (Operating Funds - $19,501.01) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy) L. Approval of Final Acceptance of Work and Final Payment for Jefferson High School Package II for Renovations to Washington Park Baseball Field, RFCSP No. 20-022, Project No. 17.624-P2, to Spartan Construction of Texas, Inc. (2016 Bond Funds - $124,595.74) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy) M. Approval of Change Order No. 005 for Charles Q. Murphree PK-8 (New Morehead Middle School and Renovations to Existing Johnson Elementary School), CSP No. 19-048, Project No. 17.616, to Dantex General Contractors, Inc., for a Change Order in the Amount of $130,378.61 and a Time Extension of One Hundred and Seventeen (117) Calendar Days (2016 Bond Funds - $130,378.61) (To authorize the change order in the amount of $130,378.61 for the required additional scope for the carbon monoxide detection system at Lyndon B. Johnson Elementary and the New Middle School building, and a Time Extension of One Hundred and Seventeen (117) calendar days as per Board Policy CV [Local] N. Purchases Requiring Board Approval 1. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 2021-2022 (To maintain compliance with District Policy DBD (Local) that requires disclosures be presented to the Board for approval) 2. First Option to Extend Emergency Preparedness Software Solution, from Navigate360, LLC, Utilizing Education Service Center (ESC) Region 8 The Interlocal Purchasing System (TIPS), RFP #21020401 (Administration Recommendation: Navigate360, LLC) (Budgeted Local Funds - $165,640.35) (To renew the use of licenses for the Emergency Preparedness software and the Threat Assessment Module) 3. Approval of Expenditures for Pending Technology and Audio-Visual Related Items (Administrative Recommendation: Various Cooperative Contract Approved Vendors)(Budgeted Federal, State, Local, and Grant Funds - $107,000.00) (To approve pending requisitions for technology and audio-visual related items from various approved cooperative contract vendors)
7D. Approval of Interlocal Agreement between El Paso Independent School District and The University of Texas at El Paso, General Affiliation Agreement (El Paso Independent School District in cooperation with The University of Texas at El Paso will establish and implement one or more educational programs involving UTEP students and personnel as well as EPISD facilities and personnel) 7E. Approval of Interlocal Agreement between El Paso Independent School District and The University of Texas at El Paso for Partner School Academic Program (El Paso Independent School District desires to cooperate with The University of Texas at El Paso to establish and implement a Partner School Academic Program and participate in placement of student teachers and/or residents at EPISD schools) 7F. Approval of Interlocal Agreement between El Paso Independent School District and The University of Texas at El Paso for Professional Development School Program (To invite undergraduate pre-service teachers to participate in a variety of teaching and/or research activities and professional development)
Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on Additions and Renovations to Austin High School, Project No. 17.622, by Arrow Building Corporation, Subcontractor Suntech Mechanical, Inc. (To comply with requirements of Section 2258.052 of the Government Code)
Discuss and Take Appropriate Action on Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on Additions and Renovations to Irvin High School, Project No. 17.628, by Harrington Construction, LLC, dba HB Construction, Subcontractor Volter Electric Construction Corp. (To comply with requirements of Section 2258.052 of the Government Code)
Discuss and Take Appropriate Action on Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on Coach Archie Duran (Crosby, Dowell & Schuster), Project No. 17.618, by Aztec Contractors, Subcontractor Volter Electric Construction Corp. (To comply with requirements of Section 2258.052 of the Government Code)
Discuss and Take Appropriate Action on Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on Additions and Renovations to Irvin High School, Project No. 17.628, by Harrington Construction, LLC, dba HB Construction, Subcontractor T-Dyne Contractors, LLC (To comply with requirements of Section 2258.052 of the Government Code)
8H. Discuss and Take Appropriate Action on Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred at an Unspecified Project (To comply with requirements of Section 2258.052 of the Government Code) 9. Adjournment
Nov 16, 2021 Board of Trustees
Recognitions A. November 2021 Partner In Education Award (To promote and enhance community relations by recognizing Partners In Education)
Action Items Discuss and Take Appropriate Action on 2021 Annual Comprehensive Financial Report (To comply with Texas Education Code 44.008[A] CFC [Legal] and CFC [Local] regarding financial audits)
Discuss and Take Appropriate Action on Revisions to Board Policy DC (Local); Employment Practices; and DK (Local), Assignments and Schedules [To discuss possible revisions to Board Policies DC and DK (Local)]
Reports Student Outcomes Report - HB4545 Tableau Dashboard and 1st Nine Weeks Data November Report (To provide a November update to include HB4545 Tableau Dashboard and 1st nine weeks data)
Discuss and Take Appropriate Action on Approval to Provide Notice to Teacher Retirement System of Texas (TRS) of El Paso Independent School District (EPISD) Electing to Discontinue Participation in TRS ActiveCare (Approval is requested to proceed with the notification to TRS of the El Paso Independent School District’s intent to discontinue participation in TRS-ActiveCare beginning September 1, 2022)
Update on School Facility Planning and Construction - 2016 Bond Program Update (To provide the Board a 2016 Bond Program Update)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. October 18, 2021, Audit Committee Meeting 2. October 19, 2021, Special Board of Trustees Meeting 3. October 19, 2021, Board of Trustees Meeting 4. November 1, 2021, Academics Committee Meeting 5. November 1, 2021, Business Services Committee Meeting 6. November 1, 2021, Facilities Committee Meeting 7. November 2, 2021, Special Board of Trustees Meeting 8. November 9, 2021, Special Board of Trustees Meeting B. Approval of Budget Amendment 1. Approval of Budget Amendment to Allocate Funds for Personnel Related Costs and Instructional Supplies & Materials (General Operating and State Compensatory Education Funds - $2,389.00) (Amendment will provide adequate funding for District operations) C. Possible Rescheduling of December 21, 2021, Regular Meeting of the Board of Trustees (To reschedule the regular Board Meeting of December 21, 2021, to December 14, 2021) G. Approval of Memorandum of Understanding Between El Paso Center for Children, Inc., and El Paso Independent School District (To provide counseling programs to the District’s at-risk youth) H. Approval of Campus Accessibility Plan/Pathway for Dr. Joseph Torres Elementary School (As a result of a Civil Rights visit by the Texas Education Agency in April 2006, each campus must have a written, Board-approved accessibility plan and pathway identifying the accessible pathway and the alternative plan to any barriers) I. Approval of 2022-2023 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget) J. Approval of First Quarter Financial and Travel Reports for Fiscal Year 2021-2022 (To inform the Board of the District's Financial Status at the end of the first quarter for FY21-22) K. Approval of Final Acceptance of Work and Final Payment for Roof Renovations at Franklin High and Brown Middle Schools, Utilizing Region XIX RFP #17-7261, Project No. 21.676, to C. Ortiz, Corp., dba The Roof & Metal Co., (Operating Funds - $19,501.01) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy) L. Approval of Final Acceptance of Work and Final Payment for Jefferson High School Package II for Renovations to Washington Park Baseball Field, RFCSP No. 20-022, Project No. 17.624-P2, to Spartan Construction of Texas, Inc. (2016 Bond Funds - $124,595.74) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy) M. Approval of Change Order No. 005 for Charles Q. Murphree PK-8 (New Morehead Middle School and Renovations to Existing Johnson Elementary School), CSP No. 19-048, Project No. 17.616, to Dantex General Contractors, Inc., for a Change Order in the Amount of $130,378.61 and a Time Extension of One Hundred and Seventeen (117) Calendar Days (2016 Bond Funds - $130,378.61) (To authorize the change order in the amount of $130,378.61 for the required additional scope for the carbon monoxide detection system at Lyndon B. Johnson Elementary and the New Middle School building, and a Time Extension of One Hundred and Seventeen (117) calendar days as per Board Policy CV [Local] N. Purchases Requiring Board Approval 1. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 2021-2022 (To maintain compliance with District Policy DBD (Local) that requires disclosures be presented to the Board for approval) 2. First Option to Extend Emergency Preparedness Software Solution, from Navigate360, LLC, Utilizing Education Service Center (ESC) Region 8 The Interlocal Purchasing System (TIPS), RFP #21020401 (Administration Recommendation: Navigate360, LLC) (Budgeted Local Funds - $165,640.35) (To renew the use of licenses for the Emergency Preparedness software and the Threat Assessment Module) 3. Approval of Expenditures for Pending Technology and Audio-Visual Related Items (Administrative Recommendation: Various Cooperative Contract Approved Vendors)(Budgeted Federal, State, Local, and Grant Funds - $107,000.00) (To approve pending requisitions for technology and audio-visual related items from various approved cooperative contract vendors)
7D. Approval of Interlocal Agreement between El Paso Independent School District and The University of Texas at El Paso, General Affiliation Agreement (El Paso Independent School District in cooperation with The University of Texas at El Paso will establish and implement one or more educational programs involving UTEP students and personnel as well as EPISD facilities and personnel) 7E. Approval of Interlocal Agreement between El Paso Independent School District and The University of Texas at El Paso for Partner School Academic Program (El Paso Independent School District desires to cooperate with The University of Texas at El Paso to establish and implement a Partner School Academic Program and participate in placement of student teachers and/or residents at EPISD schools) 7F. Approval of Interlocal Agreement between El Paso Independent School District and The University of Texas at El Paso for Professional Development School Program (To invite undergraduate pre-service teachers to participate in a variety of teaching and/or research activities and professional development)
Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on Additions and Renovations to Austin High School, Project No. 17.622, by Arrow Building Corporation, Subcontractor Suntech Mechanical, Inc. (To comply with requirements of Section 2258.052 of the Government Code)
Discuss and Take Appropriate Action on Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on Additions and Renovations to Irvin High School, Project No. 17.628, by Harrington Construction, LLC, dba HB Construction, Subcontractor Volter Electric Construction Corp. (To comply with requirements of Section 2258.052 of the Government Code)
Discuss and Take Appropriate Action on Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on Coach Archie Duran (Crosby, Dowell & Schuster), Project No. 17.618, by Aztec Contractors, Subcontractor Volter Electric Construction Corp. (To comply with requirements of Section 2258.052 of the Government Code)
Discuss and Take Appropriate Action on Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred on Additions and Renovations to Irvin High School, Project No. 17.628, by Harrington Construction, LLC, dba HB Construction, Subcontractor T-Dyne Contractors, LLC (To comply with requirements of Section 2258.052 of the Government Code)
8H. Discuss and Take Appropriate Action on Administration’s Recommended Initial Determination as to Whether Good Cause Exists to Believe that a Violation of the Prevailing Wage Statute Occurred at an Unspecified Project (To comply with requirements of Section 2258.052 of the Government Code) 9. Adjournment