Recognitions A. Presentation of April 2022 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit)
Discuss and Take Appropriate Action on Naming of Andress High School Main Gym (To name the Andress High School Main Gym)
Action Items Discuss and Take Appropriate Action on Adoption of Board Social Contract (To design the framework of expectations on how the Board can clearly and effectively operate together)
Discuss and Take Appropriate Action on Disbursement of the Second of Two Employee Retention Stipends ($2,000.00 per stipend) (ESSER III Funds - $17,715,926.00) (Information provided will assist in the issuance of an employee retention stipend)
Reports Quarterly Update on School Facility Planning and Construction - 2016 Bond Program (To provide the Board a 2016 Bond Program Update)
Fiscal Year 2022 Financial Update (To provide the Board of Trustees and the public an update of the fiscal year 2022 financial forecast)
8. Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. March 3, 2022, Special Board of Trustees Meeting (Budget Workshop) 2. March 8, 2022, Special Board of Trustees Meeting 3. March 8, 2022, Board of Trustees Meeting 4. March 26, 2022, Special Board of Trustees Meeting 5. April 5, 2022, Special Board of Trustees Meeting (Budget Workshop) B. Approval of Budget Amendment 1. Approval of Budget Amendment for Costs Associated with Professional Development, Personnel Costs, Reading Materials and Administrative Supplies (General Operating and State Compensatory Education Funds - $30,874.00) (Amendment will provide adequate funding for District operations) C. Adoption of Proposed Revisions to Board Policy DC (Local): Employment Practices (To implement Texas Association of School Boards [TASB] recommended revisions as part of Senate Bill 202) D. Approval of Grants and Associated Award Agreements between Texas Department of Transportation and El Paso Independent School District (Grant Funds - $8,500.00) (To support Project Celebration activities for high school students through the High School Project Celebration Agreement) E. Approval of Pharmacy Experiential Agreement between Walgreen Co., and El Paso Independent School District for Practical Clinical Experiences for Silva Health Magnet and CCTE Students (To provide students enrolled in Career and Technical Education (CTE) Health Science Technology (HST) Programs practical clinical experience in a Pharmacy) F. Approval of Memorandum of Agreement between William Beaumont Army Medical Center and El Paso Independent School District for Acceptance, Appointment and Clinical Assignment of El Paso Independent School District Students by William Beaumont Army Medical Center (To provide students enrolled in Career and Technical Education (CTE) Health Science Technology (HST) Programs practical clinical experience in Certified Nurse Aide, Licensed Vocational Nurse, Physical Therapy Technician, Insurance Coding Specialist, and EKG Technician) I. Approval of Licensing Contract and Master Addendum for Music Theatre International (MTI) Live On Stage Summer Musical Production (Title IV Funds - $5,100.00) (This will be EPISD's Summer Musical Production, which combines the top students from all facets of Fine Arts to include Art, Theatre, Dance, Choir, Orchestra, and Band in a community performance) J. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) K. Approval of Internal Audit Plan for 2022-2023 (Board Policy CFC [Local] and the Internal Audit Charter require the Chief Internal Auditor submit the risk-based Audit Plan to the Board of Trustees for review and approval) L. Internal Audit Activity Report to Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s performance relative to its Audit Plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) N. Purchases Requiring Board Approval 1. Award of (ESSER) Social Robotics Equipment for Special Education, CSP #22-038; (Administration Recommendation: RoboKind, LLC) (Budgeted ESSER III Funds - $135,600.00) (To provide educational curriculum pairing evidence-based practices and technology aided instruction to support learners with autism in improving social and communication skills) 2. Approval of Expenditures for Goods and Services from Vendors that Have Exceeded the $100,000.00 Procurement Threshold (Budgeted Federal, State, Local, Bond, and Grant Funds - Not to Exceed $1,030,000.00) (To approve pending requisitions for various items from awarded cooperative contract vendors) 3. Approval to Purchase Furniture, Fixtures, Equipment, and Related Services for Bobby Joe Hill PK-8 School, Charles Q. Murphree PK-8 School, Don Haskins PK-8 School, Hughey/Ross School, and Navarrete Middle School, from KI Pallas Textiles, Utilizing Sourcewell Interlocal Cooperative Agreement, Contract No. 121919-KII; and from Contract Associates, Utilizing ESC Region 19 Interlocal Cooperative Agreement, Contract No. 21-7403 (Budgeted Bond Funds - $54,000.00) (To purchase furniture, fixtures, equipment, and related services for Bobby Joe Hill PK-8 School, Charles Q. Murphree PK-8 School, Don Haskins PK-8 School, Hughey/Ross School, and Navarrete Middle School from Approved Cooperative Contract Vendors) 4. Approval to Purchase Furniture, Fixtures, Equipment, and Related Services for Coronado High School Field House, from KI Furniture, Utilizing Sourcewell Cooperative Contract No. 121919-KII (Budgeted Bond Funds - $14,932.23) (To purchase furniture, fixtures, equipment, and related services for Coronado High School Field House) 5. Approval to Purchase Furniture, Fixtures, Equipment, and Related Services for Young Women’s STEAM Research & Preparatory Academy, from PPG Furnishing LLC (MooreCo, Inc.) Utilizing National Cooperative Purchasing Alliance, Contract No. NCPA 07-54 (Budgeted Bond Funds - $139,133.73) (To purchase furniture, fixtures, equipment, and related services for Young Women’s STEAM Research & Preparatory Academy from an Approved Cooperative Contract Vendor) O. Approval of Construction Contract 1. Award of Bowie HS Handball Asphalt Replacement, Project No. 22.692B, to Veliz Construction, LLC, Utilizing Region 19 Allied States Cooperative, RFP #21-7411, Job Order Contracting & Facilities Construction Services (199X Operating Fund - $150,675.13) (Approval is required to proceed with the asphalt replacement at Bowie HS handball area)
Approval of Interlocal Cooperative Purchasing Agreement between El Paso Independent School District and Socorro Independent School District (To allow the District to purchase goods and services utilizing the Interlocal Cooperative Purchasing Agreement with SISD)
Approval of Facilities Use Agreements between The University of Texas at El Paso and El Paso Independent School District for 2022 Graduations (Local Funds - $102,542.00) (To give high school seniors the opportunity to graduate in an indoor venue with enough capacity to include an unlimited number of guests per graduating senior)
Approval of Change Order No. 004 for Dowell Consolidating Schuster and Crosby Elementary Renamed Coach Archie Duran Elementary School, CSP No. 19-004, Project No. 17-618, to Aztec Contractors, Inc. for Non-Compensatory Time Extension of Three Hundred and Thirty-One (331) Calendar Days (Approval required for a time extension of Three Hundred and Thirty-One (331) Calendar Days due to Abatement contract review and scope of work execution delay, as per Board Policy CV [Local])
P. Approval of Final Payment for Construction Contracts 1. Approval of Final Acceptance of Work and Final Payment for Burges High School Additions and Renovations, CMAR No. 18-075, Project No. 17.623, to Banes General Contractors, Inc. (2016 Bond Funds - $1,696,236.99) (Approval is needed to proceed with final acceptance and final payment for the project, as per Board Policy)
8.P.2. Approval of Final Acceptance of Work and Final Payment for Coach Wally Hartley PK-8 Package II for Renovations to Memorial Park Softball Field, CSP No. 20-021, Project No. 17.620, to Spartan Construction of Texas, Inc. (2016 Bond Funds - $68,291.67) (Approval is needed to proceed with final acceptance and final payment for the project, as per Board Policy) 9. Adjournment
Apr 19, 2022 Board of Trustees
Recognitions A. Presentation of April 2022 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit)
Discuss and Take Appropriate Action on Naming of Andress High School Main Gym (To name the Andress High School Main Gym)
Action Items Discuss and Take Appropriate Action on Adoption of Board Social Contract (To design the framework of expectations on how the Board can clearly and effectively operate together)
Discuss and Take Appropriate Action on Disbursement of the Second of Two Employee Retention Stipends ($2,000.00 per stipend) (ESSER III Funds - $17,715,926.00) (Information provided will assist in the issuance of an employee retention stipend)
Reports Quarterly Update on School Facility Planning and Construction - 2016 Bond Program (To provide the Board a 2016 Bond Program Update)
Fiscal Year 2022 Financial Update (To provide the Board of Trustees and the public an update of the fiscal year 2022 financial forecast)
8. Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. March 3, 2022, Special Board of Trustees Meeting (Budget Workshop) 2. March 8, 2022, Special Board of Trustees Meeting 3. March 8, 2022, Board of Trustees Meeting 4. March 26, 2022, Special Board of Trustees Meeting 5. April 5, 2022, Special Board of Trustees Meeting (Budget Workshop) B. Approval of Budget Amendment 1. Approval of Budget Amendment for Costs Associated with Professional Development, Personnel Costs, Reading Materials and Administrative Supplies (General Operating and State Compensatory Education Funds - $30,874.00) (Amendment will provide adequate funding for District operations) C. Adoption of Proposed Revisions to Board Policy DC (Local): Employment Practices (To implement Texas Association of School Boards [TASB] recommended revisions as part of Senate Bill 202) D. Approval of Grants and Associated Award Agreements between Texas Department of Transportation and El Paso Independent School District (Grant Funds - $8,500.00) (To support Project Celebration activities for high school students through the High School Project Celebration Agreement) E. Approval of Pharmacy Experiential Agreement between Walgreen Co., and El Paso Independent School District for Practical Clinical Experiences for Silva Health Magnet and CCTE Students (To provide students enrolled in Career and Technical Education (CTE) Health Science Technology (HST) Programs practical clinical experience in a Pharmacy) F. Approval of Memorandum of Agreement between William Beaumont Army Medical Center and El Paso Independent School District for Acceptance, Appointment and Clinical Assignment of El Paso Independent School District Students by William Beaumont Army Medical Center (To provide students enrolled in Career and Technical Education (CTE) Health Science Technology (HST) Programs practical clinical experience in Certified Nurse Aide, Licensed Vocational Nurse, Physical Therapy Technician, Insurance Coding Specialist, and EKG Technician) I. Approval of Licensing Contract and Master Addendum for Music Theatre International (MTI) Live On Stage Summer Musical Production (Title IV Funds - $5,100.00) (This will be EPISD's Summer Musical Production, which combines the top students from all facets of Fine Arts to include Art, Theatre, Dance, Choir, Orchestra, and Band in a community performance) J. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) K. Approval of Internal Audit Plan for 2022-2023 (Board Policy CFC [Local] and the Internal Audit Charter require the Chief Internal Auditor submit the risk-based Audit Plan to the Board of Trustees for review and approval) L. Internal Audit Activity Report to Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s performance relative to its Audit Plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) N. Purchases Requiring Board Approval 1. Award of (ESSER) Social Robotics Equipment for Special Education, CSP #22-038; (Administration Recommendation: RoboKind, LLC) (Budgeted ESSER III Funds - $135,600.00) (To provide educational curriculum pairing evidence-based practices and technology aided instruction to support learners with autism in improving social and communication skills) 2. Approval of Expenditures for Goods and Services from Vendors that Have Exceeded the $100,000.00 Procurement Threshold (Budgeted Federal, State, Local, Bond, and Grant Funds - Not to Exceed $1,030,000.00) (To approve pending requisitions for various items from awarded cooperative contract vendors) 3. Approval to Purchase Furniture, Fixtures, Equipment, and Related Services for Bobby Joe Hill PK-8 School, Charles Q. Murphree PK-8 School, Don Haskins PK-8 School, Hughey/Ross School, and Navarrete Middle School, from KI Pallas Textiles, Utilizing Sourcewell Interlocal Cooperative Agreement, Contract No. 121919-KII; and from Contract Associates, Utilizing ESC Region 19 Interlocal Cooperative Agreement, Contract No. 21-7403 (Budgeted Bond Funds - $54,000.00) (To purchase furniture, fixtures, equipment, and related services for Bobby Joe Hill PK-8 School, Charles Q. Murphree PK-8 School, Don Haskins PK-8 School, Hughey/Ross School, and Navarrete Middle School from Approved Cooperative Contract Vendors) 4. Approval to Purchase Furniture, Fixtures, Equipment, and Related Services for Coronado High School Field House, from KI Furniture, Utilizing Sourcewell Cooperative Contract No. 121919-KII (Budgeted Bond Funds - $14,932.23) (To purchase furniture, fixtures, equipment, and related services for Coronado High School Field House) 5. Approval to Purchase Furniture, Fixtures, Equipment, and Related Services for Young Women’s STEAM Research & Preparatory Academy, from PPG Furnishing LLC (MooreCo, Inc.) Utilizing National Cooperative Purchasing Alliance, Contract No. NCPA 07-54 (Budgeted Bond Funds - $139,133.73) (To purchase furniture, fixtures, equipment, and related services for Young Women’s STEAM Research & Preparatory Academy from an Approved Cooperative Contract Vendor) O. Approval of Construction Contract 1. Award of Bowie HS Handball Asphalt Replacement, Project No. 22.692B, to Veliz Construction, LLC, Utilizing Region 19 Allied States Cooperative, RFP #21-7411, Job Order Contracting & Facilities Construction Services (199X Operating Fund - $150,675.13) (Approval is required to proceed with the asphalt replacement at Bowie HS handball area)
Approval of Interlocal Cooperative Purchasing Agreement between El Paso Independent School District and Socorro Independent School District (To allow the District to purchase goods and services utilizing the Interlocal Cooperative Purchasing Agreement with SISD)
Approval of Facilities Use Agreements between The University of Texas at El Paso and El Paso Independent School District for 2022 Graduations (Local Funds - $102,542.00) (To give high school seniors the opportunity to graduate in an indoor venue with enough capacity to include an unlimited number of guests per graduating senior)
Approval of Change Order No. 004 for Dowell Consolidating Schuster and Crosby Elementary Renamed Coach Archie Duran Elementary School, CSP No. 19-004, Project No. 17-618, to Aztec Contractors, Inc. for Non-Compensatory Time Extension of Three Hundred and Thirty-One (331) Calendar Days (Approval required for a time extension of Three Hundred and Thirty-One (331) Calendar Days due to Abatement contract review and scope of work execution delay, as per Board Policy CV [Local])
P. Approval of Final Payment for Construction Contracts 1. Approval of Final Acceptance of Work and Final Payment for Burges High School Additions and Renovations, CMAR No. 18-075, Project No. 17.623, to Banes General Contractors, Inc. (2016 Bond Funds - $1,696,236.99) (Approval is needed to proceed with final acceptance and final payment for the project, as per Board Policy)
8.P.2. Approval of Final Acceptance of Work and Final Payment for Coach Wally Hartley PK-8 Package II for Renovations to Memorial Park Softball Field, CSP No. 20-021, Project No. 17.620, to Spartan Construction of Texas, Inc. (2016 Bond Funds - $68,291.67) (Approval is needed to proceed with final acceptance and final payment for the project, as per Board Policy) 9. Adjournment