Recognitions A. May 2022 Student Recognitions (To recognize students for their commitment to District outcome goals) B. Presentation of May 2022 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit)
Action Items Discuss and Take Appropriate Action on Interlocal Agreement between El Paso Independent School District and El Paso Water Utility Public Service Board (EPWater) for EPISD Facility Water Conservation Grant Program (Grant Funds - $74,000.00) (To provide access to grant funds for water conservation efforts by the District)
Reports Update on Summer Extended Learning Programs 2022 (To provide an update to the Board of Trustees on the District's summer programs)
2022-2023 Budget Development Update (To provide Board of Trustees an update on the 2022-2023 Budget Development Process)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. April 14, 2022, Audit Committee Minutes 2. April 19, 2022, Special Board of Trustees Meeting 3. April 19, 2022, Board of Trustees Meeting 4. April 29, 2022, Special Board of Trustees Meeting 5. April 30, 2022, Special Board of Trustees Meeting 6. May 3, 2022, Special Board of Trustees Meeting B. Approval of Budget Amendments 1. Approval of Budget Amendment for Costs Associated with Student Travel, Instructional Supplies & Materials, and Personnel Costs (General Operating Fund - $52,465.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Allocate Budget for Summer School Program (State Compensatory Education Fund - $1,235,212.00) (Amendment will provide adequate funding for District operations) 3. Approval of Budget Amendment to Align Revenue (General Operating Fund - $3,800,000.00) (Amendment will provide adequate funding for District operations) 4. Approval of Budget Amendment for End of Year Budget Alignment (General Operating Fund - $5,326,274.00) (Amendment will provide adequate funding for District operations) 5. Approval of Budget Amendment to Record Revenue and Expenses in the Debt Service Fund (Debt Service Fund - $2,664,050.00) (Amendment will provide adequate funding for the District Debt Service Fund) C. Rescheduling of June 21, 2022, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of June 21, 2022, to June 13, 2022, is needed due to scheduling conflicts) D. Approval of Tuition Rates for 2022-2023 School Year (To set the Out-of-State and Tuition Rates for School Year 2022-2023 in accordance with Board Policy FDA) E. Approval of Revisions to 2021-2022 Miscellaneous Pay Rates (Provide compensation for EPISD employees) F. Approval of Revisions to 2022-2023 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget) G. Acceptance of Grant Award and Approval of Grant Agreement, Assurances, and Logo Use Agreement for 2022-2023 Texas Parks and Wildlife Department Community Outdoor Outreach Program for Bike-On-Bicycle Safety and Outdoor Learning Program (Grant Funds - $60,000.00) (To provide more diverse physical activity opportunities for El Paso ISD students) H. Approval of 2021-2024 American Rescue Plan Homeless I-Texas Education for Homeless Children and Youth Supplemental Grant Award (US Department of Education/TEA - $195,580.00) (To assist with identifying, enrolling, and facilitating academic services for students experiencing homelessness) I. Approval of Agency-Owned Livescan User Agreement between Texas Department of Public Safety and El Paso Independent School District (To submit fingerprints and photo images via Livescan transactions for criminal justice purposes) J. Approval of School Affiliation Agreement between El Paso Independent School District and El Paso Healthcare System, Ltd. d/b/a Las Palmas Del Sol Healthcare (Las Palmas Campus and Del Sol Campus) (To provide students enrolled in Career and Technical Education (CTE) Health Science Technology (HST) Programs practical clinical experience in the field of Healthcare) K. Approval of Instructional Materials Allotment and TEKS Certification for 2022-2023 School Year (This certification is required by the Texas Education Agency to order instructional materials through EMAT for the 2022-2023 school year) L. Approval of Third Quarter Financial and Investment Reports for Fiscal Year 2021-2022 (To inform the Board of the District's Financial Status at the end of the Third Quarter for Fiscal Year 2021-2022) M. Approval of Revised Authorized Sellers of Investments, Providers of Investment Officer Training, and Addition of Investment Officer for Fiscal Year 2021-2022 (The 2021-2022 approved list is being revised to reflect changes that occurred during the year) N. Superintendent’s Personnel Recommendations - 1. Issuing Probationary Employment Contracts for Certified Professional Personnel and Nurses; 2. Issuing Term Employment Contracts for Certified Teachers and Librarians; and 3. Issuing Term Employment Contracts for Certified Professional Personnel and Nurses (To issue employment contracts to certified personnel for the 2022-2023 school year) O. Approval to Award (ESSER) HVAC Replacement in High Occupancy Areas of Middle Schools and High Schools, RFQ No. 22-013, Project 22.513 (Administration Recommendation: DBR Engineering Consultants, Inc., for $1,266,495.00; Alegro Engineering, LLC, for $904,590.00; ASA Architects, P.C., for $1,057,148.40; and MNK Architects, Inc., for $1,016,759.80) (ESSER Grant Funds - $4,244,993.20) (Approval is needed to proceed with the design of the ESSER HVAC Replacement project) P. Approval of Change Order No. 1 for Burges High School ROTC Building HVAC Upgrade, Utilizing Sourcewell Cooperative RFP #070121, Project No. 21.671, to Johnson Controls, Inc., for a Non-Compensatory Time Extension of Thirty-Seven (37) Calendar Days (Approval of contract time extension of thirty-seven (37) calendar days is required due to lead-time on the delivery of the roof top units) Q. Approval of Allocation from 2016 Bond Program Contingency Fund for El Paso High School, Project No. 17.625, to Address Erosion of Southwest Slope of Property (Bond Program Contingency Fund - $550,000.00) (Approval required to proceed with the Budget Amendment to transfer Program Contingency funds to El Paso High School Project Contingency Budget as per Board Policy CV [Local]) R. Approval of Reallocation of 2016 Bond Interest Funds from Captain Gabriel L. Navarrete Middle School, Project No. 17.619 (Bond Interest Fund - $3,000,000.00) (Approval is needed to proceed with the transfer of unused project funds to bond interest) S. Purchases Requiring Board Approval 1. Approval of Expenditures for TeachTown Subscription Renewal from Jigsaw Learning, LLC, dba TeachTown, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #21-7397, Special Education, Assistive Technology, Curriculum and Related (Budgeted Local Funds - $139,705.87) (TeachTown program provides a standard-based, modified core curriculum for students with moderate to severe disabilities in Grades K-8. It addresses the transition services components for students in Grades 6-12 according to IDEA §300.320, the IEP) 2. Approval to Purchase Dual Credit Textbooks and Instructional Materials from Barnes & Noble College Booksellers, LLC, for Fiscal Year 2022-2023, Utilizing the Interlocal Agreement with El Paso Community College (EPCC) (Budgeted Instructional Materials Allotment (IMA) - Not to Exceed $750,000.00) (To provide each student enrolled in college courses for Dual Credit with all textbooks and instructional materials required by the college discipline) 3. Approval of Expenditures for Hearing Assistive Technology from Sonova USA, Inc., Utilizing Education Service Center Region 2 Goodbuy Purchasing Cooperative Contract #22-23 6O000, Special Education: Supplies / Equipment / Assistive Technology (Budgeted ESSER III Funds - $113,733.86) (To provide hearing assistive technology for students who are deaf or hard of hearing to ensure the same access to the curriculum as their hearing peers) 4. Approval to Renew Palo Alto Firewall from Solid Border, Inc., Utilizing State of Texas Department of Information Resources (DIR) Contract Number DIR-CPO-4850 (Budgeted Local Funds - $182,331.00) (To continue to protect the District against electronic threats) 5. Approval to Purchase Promethean Interactive Flat Panels from NetSync Network Solutions, Utilizing TIPS Cooperative Contract Number 200904, Audio Visual Equipment, Supplies and Services (Budgeted Bond 2016 Funds - $208,298.00) (To provide interactive flat panels for bond project) 6. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 2021-2022 (To maintain compliance with District Policy DBD (Local) that requires disclosures be presented to the Board for approval) 7. Approval of Expenditures for Computers and Furniture from Decision Tree Technologies and School Outfitters, in Support of the Career and Technical Education Department, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #20-7373, Classroom Curriculum, Supplies, Equipment, and Related (Supplement) (Budgeted Local Funds - Not to Exceed $490,000.00) (To approve expenditures for computers and furniture from awarded cooperative contract vendors in support of the Career and Technical Education Department) 8. Approval of Expenditures for Goods and Services from Vendors that Have Exceeded the $100,000.00 Procurement Threshold (Budgeted Federal, State, Local, Bond, and Grant Funds - Not to Exceed $655,000.00) (To approve pending requisitions for various items from awarded cooperative contract vendors) T. Approval of Construction Contracts 1. Award of Bowie HS Wrestling Area Enclosure, Project No. 22.692A, to Noble General Contractors, LLC, Utilizing Region 19 Allied States Cooperative (ASC), RFP #21-7411, Job Order Contracting & Facilities Construction Services (General Operating Fund - $301,145.04) (Approval is required to proceed with the construction of the Bowie HS Wrestling Area Enclosure) 2. Award of Terrace Hills Gym Roofing, Project No. 22.512, to The Roof and Metal Co. (C. Ortiz Corp), Utilizing Region 19 Allied States Cooperative (ASC) RFP #21-7388, Roofing, Thermal & Moisture Protection Job Order Contracting & Associated Facilities Construction Services (General Operating Fund - $238,339.33) (Approval is required to proceed with the construction of Terrace Hills Gym Roofing)
Discuss and Take Appropriate Action on Declaring Properties Surplus Not Needed for Educational Purposes, and Approve a Resolution Declaring Real Property as Surplus and Authorizing the Sale, Exchange or Lease of Surplus Real Property (Including Any Improvements) Described as the Following Properties: Bassett Middle School, 4400 Elm, Consisting of Approximately 11.1423 Acres; Bonham Elementary School, 7024 Cielo Vista, Consisting of Approximately 13.2306 Acres; Clardy Elementary School, 5508 Delta, Consisting of Approximately 8.827 Acres; Crosby Elementary School, 5411 Wren, Consisting of Approximately 4.7695 Acres; Fannin Elementary School, 5425 Salem, Consisting of Approximately 8.0 Acres; Morehead Middle School, 5625 Confetti, Consisting of Approximately 18.9 Acres; and Mitzi Bond Elementary School, 250 Lindbergh, Consisting of Approximately 8.0 Acres (Execution of a real estate strategy that identifies surplus properties that can be sold, exchanged or leased in accordance with the law and District policy, including Board Policy CDB Legal and Local)
C. Discuss and Take Appropriate Action on Redistricting Single-Member Districts as a Result of the 2020 Census (Texas Education Code Sections 11.052 and 11.053 require school districts to redivide single-member districts if the most populous single-member district exceeds the population of the least populous single-member district by more than 10 percent) 9. Adjournment
May 17, 2022 Board of Trustees
Recognitions A. May 2022 Student Recognitions (To recognize students for their commitment to District outcome goals) B. Presentation of May 2022 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit)
Action Items Discuss and Take Appropriate Action on Interlocal Agreement between El Paso Independent School District and El Paso Water Utility Public Service Board (EPWater) for EPISD Facility Water Conservation Grant Program (Grant Funds - $74,000.00) (To provide access to grant funds for water conservation efforts by the District)
Reports Update on Summer Extended Learning Programs 2022 (To provide an update to the Board of Trustees on the District's summer programs)
2022-2023 Budget Development Update (To provide Board of Trustees an update on the 2022-2023 Budget Development Process)
(Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. April 14, 2022, Audit Committee Minutes 2. April 19, 2022, Special Board of Trustees Meeting 3. April 19, 2022, Board of Trustees Meeting 4. April 29, 2022, Special Board of Trustees Meeting 5. April 30, 2022, Special Board of Trustees Meeting 6. May 3, 2022, Special Board of Trustees Meeting B. Approval of Budget Amendments 1. Approval of Budget Amendment for Costs Associated with Student Travel, Instructional Supplies & Materials, and Personnel Costs (General Operating Fund - $52,465.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Allocate Budget for Summer School Program (State Compensatory Education Fund - $1,235,212.00) (Amendment will provide adequate funding for District operations) 3. Approval of Budget Amendment to Align Revenue (General Operating Fund - $3,800,000.00) (Amendment will provide adequate funding for District operations) 4. Approval of Budget Amendment for End of Year Budget Alignment (General Operating Fund - $5,326,274.00) (Amendment will provide adequate funding for District operations) 5. Approval of Budget Amendment to Record Revenue and Expenses in the Debt Service Fund (Debt Service Fund - $2,664,050.00) (Amendment will provide adequate funding for the District Debt Service Fund) C. Rescheduling of June 21, 2022, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of June 21, 2022, to June 13, 2022, is needed due to scheduling conflicts) D. Approval of Tuition Rates for 2022-2023 School Year (To set the Out-of-State and Tuition Rates for School Year 2022-2023 in accordance with Board Policy FDA) E. Approval of Revisions to 2021-2022 Miscellaneous Pay Rates (Provide compensation for EPISD employees) F. Approval of Revisions to 2022-2023 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget) G. Acceptance of Grant Award and Approval of Grant Agreement, Assurances, and Logo Use Agreement for 2022-2023 Texas Parks and Wildlife Department Community Outdoor Outreach Program for Bike-On-Bicycle Safety and Outdoor Learning Program (Grant Funds - $60,000.00) (To provide more diverse physical activity opportunities for El Paso ISD students) H. Approval of 2021-2024 American Rescue Plan Homeless I-Texas Education for Homeless Children and Youth Supplemental Grant Award (US Department of Education/TEA - $195,580.00) (To assist with identifying, enrolling, and facilitating academic services for students experiencing homelessness) I. Approval of Agency-Owned Livescan User Agreement between Texas Department of Public Safety and El Paso Independent School District (To submit fingerprints and photo images via Livescan transactions for criminal justice purposes) J. Approval of School Affiliation Agreement between El Paso Independent School District and El Paso Healthcare System, Ltd. d/b/a Las Palmas Del Sol Healthcare (Las Palmas Campus and Del Sol Campus) (To provide students enrolled in Career and Technical Education (CTE) Health Science Technology (HST) Programs practical clinical experience in the field of Healthcare) K. Approval of Instructional Materials Allotment and TEKS Certification for 2022-2023 School Year (This certification is required by the Texas Education Agency to order instructional materials through EMAT for the 2022-2023 school year) L. Approval of Third Quarter Financial and Investment Reports for Fiscal Year 2021-2022 (To inform the Board of the District's Financial Status at the end of the Third Quarter for Fiscal Year 2021-2022) M. Approval of Revised Authorized Sellers of Investments, Providers of Investment Officer Training, and Addition of Investment Officer for Fiscal Year 2021-2022 (The 2021-2022 approved list is being revised to reflect changes that occurred during the year) N. Superintendent’s Personnel Recommendations - 1. Issuing Probationary Employment Contracts for Certified Professional Personnel and Nurses; 2. Issuing Term Employment Contracts for Certified Teachers and Librarians; and 3. Issuing Term Employment Contracts for Certified Professional Personnel and Nurses (To issue employment contracts to certified personnel for the 2022-2023 school year) O. Approval to Award (ESSER) HVAC Replacement in High Occupancy Areas of Middle Schools and High Schools, RFQ No. 22-013, Project 22.513 (Administration Recommendation: DBR Engineering Consultants, Inc., for $1,266,495.00; Alegro Engineering, LLC, for $904,590.00; ASA Architects, P.C., for $1,057,148.40; and MNK Architects, Inc., for $1,016,759.80) (ESSER Grant Funds - $4,244,993.20) (Approval is needed to proceed with the design of the ESSER HVAC Replacement project) P. Approval of Change Order No. 1 for Burges High School ROTC Building HVAC Upgrade, Utilizing Sourcewell Cooperative RFP #070121, Project No. 21.671, to Johnson Controls, Inc., for a Non-Compensatory Time Extension of Thirty-Seven (37) Calendar Days (Approval of contract time extension of thirty-seven (37) calendar days is required due to lead-time on the delivery of the roof top units) Q. Approval of Allocation from 2016 Bond Program Contingency Fund for El Paso High School, Project No. 17.625, to Address Erosion of Southwest Slope of Property (Bond Program Contingency Fund - $550,000.00) (Approval required to proceed with the Budget Amendment to transfer Program Contingency funds to El Paso High School Project Contingency Budget as per Board Policy CV [Local]) R. Approval of Reallocation of 2016 Bond Interest Funds from Captain Gabriel L. Navarrete Middle School, Project No. 17.619 (Bond Interest Fund - $3,000,000.00) (Approval is needed to proceed with the transfer of unused project funds to bond interest) S. Purchases Requiring Board Approval 1. Approval of Expenditures for TeachTown Subscription Renewal from Jigsaw Learning, LLC, dba TeachTown, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #21-7397, Special Education, Assistive Technology, Curriculum and Related (Budgeted Local Funds - $139,705.87) (TeachTown program provides a standard-based, modified core curriculum for students with moderate to severe disabilities in Grades K-8. It addresses the transition services components for students in Grades 6-12 according to IDEA §300.320, the IEP) 2. Approval to Purchase Dual Credit Textbooks and Instructional Materials from Barnes & Noble College Booksellers, LLC, for Fiscal Year 2022-2023, Utilizing the Interlocal Agreement with El Paso Community College (EPCC) (Budgeted Instructional Materials Allotment (IMA) - Not to Exceed $750,000.00) (To provide each student enrolled in college courses for Dual Credit with all textbooks and instructional materials required by the college discipline) 3. Approval of Expenditures for Hearing Assistive Technology from Sonova USA, Inc., Utilizing Education Service Center Region 2 Goodbuy Purchasing Cooperative Contract #22-23 6O000, Special Education: Supplies / Equipment / Assistive Technology (Budgeted ESSER III Funds - $113,733.86) (To provide hearing assistive technology for students who are deaf or hard of hearing to ensure the same access to the curriculum as their hearing peers) 4. Approval to Renew Palo Alto Firewall from Solid Border, Inc., Utilizing State of Texas Department of Information Resources (DIR) Contract Number DIR-CPO-4850 (Budgeted Local Funds - $182,331.00) (To continue to protect the District against electronic threats) 5. Approval to Purchase Promethean Interactive Flat Panels from NetSync Network Solutions, Utilizing TIPS Cooperative Contract Number 200904, Audio Visual Equipment, Supplies and Services (Budgeted Bond 2016 Funds - $208,298.00) (To provide interactive flat panels for bond project) 6. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 2021-2022 (To maintain compliance with District Policy DBD (Local) that requires disclosures be presented to the Board for approval) 7. Approval of Expenditures for Computers and Furniture from Decision Tree Technologies and School Outfitters, in Support of the Career and Technical Education Department, Utilizing Education Service Center (ESC) Region 19 Allied States Cooperative (ASC) RFP #20-7373, Classroom Curriculum, Supplies, Equipment, and Related (Supplement) (Budgeted Local Funds - Not to Exceed $490,000.00) (To approve expenditures for computers and furniture from awarded cooperative contract vendors in support of the Career and Technical Education Department) 8. Approval of Expenditures for Goods and Services from Vendors that Have Exceeded the $100,000.00 Procurement Threshold (Budgeted Federal, State, Local, Bond, and Grant Funds - Not to Exceed $655,000.00) (To approve pending requisitions for various items from awarded cooperative contract vendors) T. Approval of Construction Contracts 1. Award of Bowie HS Wrestling Area Enclosure, Project No. 22.692A, to Noble General Contractors, LLC, Utilizing Region 19 Allied States Cooperative (ASC), RFP #21-7411, Job Order Contracting & Facilities Construction Services (General Operating Fund - $301,145.04) (Approval is required to proceed with the construction of the Bowie HS Wrestling Area Enclosure) 2. Award of Terrace Hills Gym Roofing, Project No. 22.512, to The Roof and Metal Co. (C. Ortiz Corp), Utilizing Region 19 Allied States Cooperative (ASC) RFP #21-7388, Roofing, Thermal & Moisture Protection Job Order Contracting & Associated Facilities Construction Services (General Operating Fund - $238,339.33) (Approval is required to proceed with the construction of Terrace Hills Gym Roofing)
Discuss and Take Appropriate Action on Declaring Properties Surplus Not Needed for Educational Purposes, and Approve a Resolution Declaring Real Property as Surplus and Authorizing the Sale, Exchange or Lease of Surplus Real Property (Including Any Improvements) Described as the Following Properties: Bassett Middle School, 4400 Elm, Consisting of Approximately 11.1423 Acres; Bonham Elementary School, 7024 Cielo Vista, Consisting of Approximately 13.2306 Acres; Clardy Elementary School, 5508 Delta, Consisting of Approximately 8.827 Acres; Crosby Elementary School, 5411 Wren, Consisting of Approximately 4.7695 Acres; Fannin Elementary School, 5425 Salem, Consisting of Approximately 8.0 Acres; Morehead Middle School, 5625 Confetti, Consisting of Approximately 18.9 Acres; and Mitzi Bond Elementary School, 250 Lindbergh, Consisting of Approximately 8.0 Acres (Execution of a real estate strategy that identifies surplus properties that can be sold, exchanged or leased in accordance with the law and District policy, including Board Policy CDB Legal and Local)
C. Discuss and Take Appropriate Action on Redistricting Single-Member Districts as a Result of the 2020 Census (Texas Education Code Sections 11.052 and 11.053 require school districts to redivide single-member districts if the most populous single-member district exceeds the population of the least populous single-member district by more than 10 percent) 9. Adjournment