Recognitions A. September 2022 Student Recognitions (To recognize students for their commitment to District outcome goals)
A. Review of 2023-2024 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District's budget)
2022 State and Federal Accountability Presentation (To present to the Board of Trustees and the public the results of the 2022 State and Federal Accountability Ratings along with what actions are being done to support campuses identified as needing additional support)
Public Meeting on El Paso Independent School District Health Programs (In accordance with Texas Education Code 38.012 and Policy FFA [Legal], the purpose of the presentation is to provide information about comprehensive health services in EPISDand to provide an opportunity from members of the community through public comment)
Discuss and TakeAppropriateAction on Proposed Health Programs (In accordance with TEC 38.012 and Policy FFA (Legal) the purpose of this item is to provide information about comprehensive health services in El Paso Independent School District, and record approval of the expansion or change by a record vote following public comment)
Discuss and TakeAppropriateAction on Resolution and Order Approving Single-Member District Trustee Redistricting Plan(Not later than the 90th day before the date of the first regular School Board election, at which trustees may officially recognize and act on the last preceding federal census, the Board shall re-divide the district into the appropriate number of trustee districts if the census data indicates that the population of the most populous district exceeds the population of the least populous district by more than 10 percent)
Discuss and Take Appropriate Action on Resolution and Order Providing that Trustees in Office at Time of Adoption of Redistricting Plan May Serve for the Remainder of Their Terms (To allowTrustees currently in office to serve for the remainder of their terms)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 9, 2022, Audit Committee Meeting 2. August 16, 2022, Special Board of Trustees Meeting 3. August 16, 2022, Board of Trustees Meeting 4. September 6, 2022, Special Board of Trustees Meeting B. Approval of Budget Amendments 1. Approval of Budget Amendment to Allocate Funds for Personnel and Professional Development Related Costs (General Operating Fund - $29,575.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Allocate Funds for Equipment, Technology, and Other Operating Expenses (Food and Nutrition Fund - $3,871,034.00) (Amendment will provide adequate funding for District operations) 3. Approval of Budget Amendment to Roll-Forward Funding from Fiscal Year 2022 (Restricted and Unreserved/Undesignated Fund Balance- $28,372,709.00) (Amendment will provide proper funding for previously encumbered purchase orders) C. Discuss and TakeAppropriateAction onApproval of ProposedAdoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Adoption of Proposed Revisions to Board Policy DFFA (Local): Reduction in Force - Financial Exigency (Texas Association of School Boards [TASB] recommended as part of House Bill 3) D. Possible Rescheduling of December 20, 2022, Regular Meeting of the Board of Trustees (To reschedule the regular Board Meeting of December 20, 2022, to December 13, 2022) E. Approval of Revisions to 2022-2023 Miscellaneous Pay Rate Listing (To provide compensation for EPISDemployees) G. Approval of Continuation of Memorandum of Agreement Between El Paso Independent School District and Corporation for National and Community Service (CNCS) AmeriCorps VISTA Program (Corporation for National and Community Service Funds - $122,417.00 and a Cost Share - $15,002.00) (To continue the VISTA program’s support of the Community Schools initiative at Bowie and Jefferson/Silva High Schools; Guillen Middle School; Aoy, Cooley, Douglass, Hart, and Zavala Elementary Schools; and Tinajero PK-8) H. Approval of Contract Between the Ysleta Independent School District (Acting as Lead Organization for the Far West Adult Education Consortium) and the El Paso Independent School District (Acting as Service Provider) as Part of the Texas Workforce Commission Adult Education and Literacy Grant (Texas Workforce Commission Grant Funds - $890,251.00) (Act as service provider for the Far West Adult Education Consortium) I. Acceptance of Grant Award and Approval of Grant Agreement, General Terms, and Conditions for Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) Comprehensive Grant Program (Grant Funds - $11,910.31 and a Cost Match from Police Services Funds in theAmount of $3,042.45) (To increase effective enforcement of traffic safety-related laws) J. Fourth Quarter Financial Reports for Fiscal Year 2021-2022 (To inform the Board of Trustees and Public of the District's financial status for fiscal year 2021-2022) K. Review ofAnnual Investment Report andAdoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act, and District Policy CDA [Local]) L. Approval of RevisedAuthorized Sellers of Investments and Providers of Investment Officer Training for Fiscal Year 2022-2023 (Annual approval is required by the Public Funds Investment Act, and District Policy CDA [Legal]) M. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 2022-2023 (To maintain compliance with District Policy DBD(Local) that requires disclosures be presented to the Board for approval) N. Approval of Consultant Services Agreement for On-Call Surveyor Phase 2, RFQ No. 21-009, Project No. 23.769.08, to Frank X. Spencer & Associates, Inc. in anAmount Not to Exceed $200,000.00 (Various Funds - Not to Exceed $200,000.00) (Approval is needed to have a surveyor on contract for capital projects) O. Approval of Additional Services No. 2 for 2016 Bond Athletic Upgrades - 2021 Phase (Chapin High School Track Facility), RFQ No. 18-077, Project No. 17.631G.02, to CEA Engineering Group, Inc., dba CEA Group (2016 Bond Funds - $7,600.00) (Board Policy CV [Local] requires administration to present any additional services for an adjustment of cost greater than or equal to $50,000.00 and over 15% aggregate for Board approval) Q. Approval of Change Order No. 2 for Jefferson Main Gym Bleachers, Region 19 JOC No. 21-7411, Project No. 22.509, to Keystone GC, LLC, for a Non-Compensatory Time Extension of Thirty-Five (35) Calendar Days (Approval required for a time extension of thirty-five (35) calendar days due to materials supply chain and manpower issues with Sheridan Seating Inc. gym bleachers manufacturer) R. Approval of Change Order No. 3 for Burges High School, ROTC HVAC Upgrade, Project No. 21.671, to Johnson Controls, Inc., Utilizing Sourcewell Cooperative RFP #070121, for a Non-Compensatory Time Extension of Thirty-Three (33) Calendar Days (Approval required for a time extension of thirty-three (33) calendar days due to lead times on the roof top units, as per Board Policy CV [Local]) T. Purchases Requiring BoardApproval 1. Annual Report on Management Fees Under Purchasing Contracts (To provide an updated list of cooperative contract agencies, and their fees [when applicable], in compliance with Texas Education Code Section 44.0331) 2. Approval of Award of Professional Counseling Services, RFP #22-014 (Administration Recommendation: Therapia Staffing, Stepping Stones Group, LLC, and Eunice Martinez, LPC-S, LBSW, PLLC) (ESSER Funds - $500,000.00) (To continue to provide counseling services to students in need) 4. Approval of Expenditures to NCS Pearson, Inc., for Online Special Education Evaluation Materials, Utilizing SISD RFP #E2245, Special Education Instructional Materials and Services (Budgeted Local Funds - Not to Exceed $107,814.00) (To utilize online special education evaluation materials in order to determine student eligibility for special education services) 5. Approval of the First Option to Extend WiFi Cloud Wireless Access Points for E-Rate Funding Year 2023 (2022-2023), RFP #21-018, to Advanced Network Management, Inc. (Budgeted Various Funds - $400,000.00 - with E-Rate Discounting this Amount by up to 80%) (To provide upgraded wireless network services to all campuses and administrative offices) 6. Approval to Purchase Office Supplies from ODP Solutions, LLC (formerly Office Depot, Inc.), Utilizing OMNIA Partners Contract #R190502, for Educational School Supplies (Budgeted Various Funds - $375,000.00) (To allowDistrict campuses and departments to purchase office supplies on an as-needed basis with just-in-time delivery) 7. Approval of Sole Source Purchase of Software Support for the Food and Nutrition Services Point of Sale (POS) System from Heartland Payment Services, LLC, dba Heartland School Solutions (Federal Funds - $57,509.00) (To continue to provide software support for the point of sale (POS) system used by Food and Nutrition Services) 9. Approval to Award Custodial & Support Supplies, Equipment and Related, RFP #23-017 (Administration Recommendation: Brady Industries of Texas, Interboro Packaging Corp., School Specialty, LLC, Southwestern Mill Distributors, Spectrum Paper Co., Inc., and Zep Sales and Service) (Budgeted Local & ESSER Funds $4,000,000.00) (To provide custodial supplies at competitive pricing to support the educational process) 10. Approval of Expenditures for Police Services Radio System Maintenance and Support from L3Harris Technologies, Inc., Utilizing State of Texas Department of Information Resources (DIR) Contract #DIR-CPO-4794 (Budgeted Local Funds - $179,518.00) (To continue providing vital communication equipment, support, and maintenance in support of public safety efforts) U. Approval of Final Payment for Construction Contracts 1. Approval of Final Acceptance of Work and Final Payment for 2016 Bond Athletic Upgrades - 2020 Phase, Project No 17.631F, Utilizing Region 19Allied States Cooperative (ASC) RFP 18-7293, to Hellas Construction, Inc. (2016 Bond Funds- $329,416.52) (Approval is needed to proceed with final acceptance and final payment for the project as per Board policy)
Approval of InternshipAffiliationAgreement Between El Paso Independent School District and University of Texas at El Paso (To consider approval of an Internship Affiliation Agreement with The University of Texas at El Paso to provide high-quality learning experiences for the University's student teachers and graduate level interns)
Approval of Change Order No. 2 for Chapin High School Track Facility, RFP No. 21-7411, Project No, 17.631G, to Hellas Construction, Inc., in theAmount of $64,600.00 and a Time Extension of Eighty-Five (85) Calendar Days (199XOperating Fund - $64,600.00) (Approval required for additional costs and contract time extension of eighty-five (85) calendar days as per Board Policy CV [Local])
Approval of School Closure/Facilities Assessment/Deferred Maintenance Update/Facility Use/Capital Improvement Strategic Planning Consulting Services Phase 2, RFQ No. 20-001, in the Amount of $175,000.00, to AECOM Technical Services, Inc. (199X Operating Fund- $175,000.00) (Board Policy CV [Local] requires administration to present any professional services of cost greater than or equal to $100,000.00 for Board approval)
Approval to Award (ESSER) Art Supplies and Equipment for K-12 Classrooms, RFP #22-077 (Administrative Recommendation: Blick Art Materials, LLC; Nasco Education, LLC; School Specialty, LLC; and Spectrum Paper Co., Inc.) (Budgeted ESSER III Funds - $1,104,000.00)
Approval to Award Charter Bus Services, RFP #22-053 (Administrative Recommendation: AMC Bus, Inc., All Aboard America!American Charter Buses, Classic Elegance Coaches, El Paso Bus Ride, and Misioneros, Inc.) (Budgeted Local Funds - $600,000.00) (To provide safe and reliable transportation for District sponsored student travel)
10. Itemson Next Month'sAgenda A. Overview of Future Board MeetingAgenda Items (To provide an overviewof future Board Meeting agenda items) 11. Adjournment
Sep 20, 2022 Board of Trustees
Recognitions A. September 2022 Student Recognitions (To recognize students for their commitment to District outcome goals)
A. Review of 2023-2024 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District's budget)
2022 State and Federal Accountability Presentation (To present to the Board of Trustees and the public the results of the 2022 State and Federal Accountability Ratings along with what actions are being done to support campuses identified as needing additional support)
Public Meeting on El Paso Independent School District Health Programs (In accordance with Texas Education Code 38.012 and Policy FFA [Legal], the purpose of the presentation is to provide information about comprehensive health services in EPISDand to provide an opportunity from members of the community through public comment)
Discuss and TakeAppropriateAction on Proposed Health Programs (In accordance with TEC 38.012 and Policy FFA (Legal) the purpose of this item is to provide information about comprehensive health services in El Paso Independent School District, and record approval of the expansion or change by a record vote following public comment)
Discuss and TakeAppropriateAction on Resolution and Order Approving Single-Member District Trustee Redistricting Plan(Not later than the 90th day before the date of the first regular School Board election, at which trustees may officially recognize and act on the last preceding federal census, the Board shall re-divide the district into the appropriate number of trustee districts if the census data indicates that the population of the most populous district exceeds the population of the least populous district by more than 10 percent)
Discuss and Take Appropriate Action on Resolution and Order Providing that Trustees in Office at Time of Adoption of Redistricting Plan May Serve for the Remainder of Their Terms (To allowTrustees currently in office to serve for the remainder of their terms)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. August 9, 2022, Audit Committee Meeting 2. August 16, 2022, Special Board of Trustees Meeting 3. August 16, 2022, Board of Trustees Meeting 4. September 6, 2022, Special Board of Trustees Meeting B. Approval of Budget Amendments 1. Approval of Budget Amendment to Allocate Funds for Personnel and Professional Development Related Costs (General Operating Fund - $29,575.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Allocate Funds for Equipment, Technology, and Other Operating Expenses (Food and Nutrition Fund - $3,871,034.00) (Amendment will provide adequate funding for District operations) 3. Approval of Budget Amendment to Roll-Forward Funding from Fiscal Year 2022 (Restricted and Unreserved/Undesignated Fund Balance- $28,372,709.00) (Amendment will provide proper funding for previously encumbered purchase orders) C. Discuss and TakeAppropriateAction onApproval of ProposedAdoption and Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Adoption of Proposed Revisions to Board Policy DFFA (Local): Reduction in Force - Financial Exigency (Texas Association of School Boards [TASB] recommended as part of House Bill 3) D. Possible Rescheduling of December 20, 2022, Regular Meeting of the Board of Trustees (To reschedule the regular Board Meeting of December 20, 2022, to December 13, 2022) E. Approval of Revisions to 2022-2023 Miscellaneous Pay Rate Listing (To provide compensation for EPISDemployees) G. Approval of Continuation of Memorandum of Agreement Between El Paso Independent School District and Corporation for National and Community Service (CNCS) AmeriCorps VISTA Program (Corporation for National and Community Service Funds - $122,417.00 and a Cost Share - $15,002.00) (To continue the VISTA program’s support of the Community Schools initiative at Bowie and Jefferson/Silva High Schools; Guillen Middle School; Aoy, Cooley, Douglass, Hart, and Zavala Elementary Schools; and Tinajero PK-8) H. Approval of Contract Between the Ysleta Independent School District (Acting as Lead Organization for the Far West Adult Education Consortium) and the El Paso Independent School District (Acting as Service Provider) as Part of the Texas Workforce Commission Adult Education and Literacy Grant (Texas Workforce Commission Grant Funds - $890,251.00) (Act as service provider for the Far West Adult Education Consortium) I. Acceptance of Grant Award and Approval of Grant Agreement, General Terms, and Conditions for Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program (STEP) Comprehensive Grant Program (Grant Funds - $11,910.31 and a Cost Match from Police Services Funds in theAmount of $3,042.45) (To increase effective enforcement of traffic safety-related laws) J. Fourth Quarter Financial Reports for Fiscal Year 2021-2022 (To inform the Board of Trustees and Public of the District's financial status for fiscal year 2021-2022) K. Review ofAnnual Investment Report andAdoption of Investment Policy Review Resolution (These items are required by the Public Funds Investment Act, and District Policy CDA [Local]) L. Approval of RevisedAuthorized Sellers of Investments and Providers of Investment Officer Training for Fiscal Year 2022-2023 (Annual approval is required by the Public Funds Investment Act, and District Policy CDA [Legal]) M. Approval of Employee Conflict of Interest Report and Approval of Additional Employee Disclosure of Interest in a Business Entity Affidavits for 2022-2023 (To maintain compliance with District Policy DBD(Local) that requires disclosures be presented to the Board for approval) N. Approval of Consultant Services Agreement for On-Call Surveyor Phase 2, RFQ No. 21-009, Project No. 23.769.08, to Frank X. Spencer & Associates, Inc. in anAmount Not to Exceed $200,000.00 (Various Funds - Not to Exceed $200,000.00) (Approval is needed to have a surveyor on contract for capital projects) O. Approval of Additional Services No. 2 for 2016 Bond Athletic Upgrades - 2021 Phase (Chapin High School Track Facility), RFQ No. 18-077, Project No. 17.631G.02, to CEA Engineering Group, Inc., dba CEA Group (2016 Bond Funds - $7,600.00) (Board Policy CV [Local] requires administration to present any additional services for an adjustment of cost greater than or equal to $50,000.00 and over 15% aggregate for Board approval) Q. Approval of Change Order No. 2 for Jefferson Main Gym Bleachers, Region 19 JOC No. 21-7411, Project No. 22.509, to Keystone GC, LLC, for a Non-Compensatory Time Extension of Thirty-Five (35) Calendar Days (Approval required for a time extension of thirty-five (35) calendar days due to materials supply chain and manpower issues with Sheridan Seating Inc. gym bleachers manufacturer) R. Approval of Change Order No. 3 for Burges High School, ROTC HVAC Upgrade, Project No. 21.671, to Johnson Controls, Inc., Utilizing Sourcewell Cooperative RFP #070121, for a Non-Compensatory Time Extension of Thirty-Three (33) Calendar Days (Approval required for a time extension of thirty-three (33) calendar days due to lead times on the roof top units, as per Board Policy CV [Local]) T. Purchases Requiring BoardApproval 1. Annual Report on Management Fees Under Purchasing Contracts (To provide an updated list of cooperative contract agencies, and their fees [when applicable], in compliance with Texas Education Code Section 44.0331) 2. Approval of Award of Professional Counseling Services, RFP #22-014 (Administration Recommendation: Therapia Staffing, Stepping Stones Group, LLC, and Eunice Martinez, LPC-S, LBSW, PLLC) (ESSER Funds - $500,000.00) (To continue to provide counseling services to students in need) 4. Approval of Expenditures to NCS Pearson, Inc., for Online Special Education Evaluation Materials, Utilizing SISD RFP #E2245, Special Education Instructional Materials and Services (Budgeted Local Funds - Not to Exceed $107,814.00) (To utilize online special education evaluation materials in order to determine student eligibility for special education services) 5. Approval of the First Option to Extend WiFi Cloud Wireless Access Points for E-Rate Funding Year 2023 (2022-2023), RFP #21-018, to Advanced Network Management, Inc. (Budgeted Various Funds - $400,000.00 - with E-Rate Discounting this Amount by up to 80%) (To provide upgraded wireless network services to all campuses and administrative offices) 6. Approval to Purchase Office Supplies from ODP Solutions, LLC (formerly Office Depot, Inc.), Utilizing OMNIA Partners Contract #R190502, for Educational School Supplies (Budgeted Various Funds - $375,000.00) (To allowDistrict campuses and departments to purchase office supplies on an as-needed basis with just-in-time delivery) 7. Approval of Sole Source Purchase of Software Support for the Food and Nutrition Services Point of Sale (POS) System from Heartland Payment Services, LLC, dba Heartland School Solutions (Federal Funds - $57,509.00) (To continue to provide software support for the point of sale (POS) system used by Food and Nutrition Services) 9. Approval to Award Custodial & Support Supplies, Equipment and Related, RFP #23-017 (Administration Recommendation: Brady Industries of Texas, Interboro Packaging Corp., School Specialty, LLC, Southwestern Mill Distributors, Spectrum Paper Co., Inc., and Zep Sales and Service) (Budgeted Local & ESSER Funds $4,000,000.00) (To provide custodial supplies at competitive pricing to support the educational process) 10. Approval of Expenditures for Police Services Radio System Maintenance and Support from L3Harris Technologies, Inc., Utilizing State of Texas Department of Information Resources (DIR) Contract #DIR-CPO-4794 (Budgeted Local Funds - $179,518.00) (To continue providing vital communication equipment, support, and maintenance in support of public safety efforts) U. Approval of Final Payment for Construction Contracts 1. Approval of Final Acceptance of Work and Final Payment for 2016 Bond Athletic Upgrades - 2020 Phase, Project No 17.631F, Utilizing Region 19Allied States Cooperative (ASC) RFP 18-7293, to Hellas Construction, Inc. (2016 Bond Funds- $329,416.52) (Approval is needed to proceed with final acceptance and final payment for the project as per Board policy)
Approval of InternshipAffiliationAgreement Between El Paso Independent School District and University of Texas at El Paso (To consider approval of an Internship Affiliation Agreement with The University of Texas at El Paso to provide high-quality learning experiences for the University's student teachers and graduate level interns)
Approval of Change Order No. 2 for Chapin High School Track Facility, RFP No. 21-7411, Project No, 17.631G, to Hellas Construction, Inc., in theAmount of $64,600.00 and a Time Extension of Eighty-Five (85) Calendar Days (199XOperating Fund - $64,600.00) (Approval required for additional costs and contract time extension of eighty-five (85) calendar days as per Board Policy CV [Local])
Approval of School Closure/Facilities Assessment/Deferred Maintenance Update/Facility Use/Capital Improvement Strategic Planning Consulting Services Phase 2, RFQ No. 20-001, in the Amount of $175,000.00, to AECOM Technical Services, Inc. (199X Operating Fund- $175,000.00) (Board Policy CV [Local] requires administration to present any professional services of cost greater than or equal to $100,000.00 for Board approval)
Approval to Award (ESSER) Art Supplies and Equipment for K-12 Classrooms, RFP #22-077 (Administrative Recommendation: Blick Art Materials, LLC; Nasco Education, LLC; School Specialty, LLC; and Spectrum Paper Co., Inc.) (Budgeted ESSER III Funds - $1,104,000.00)
Approval to Award Charter Bus Services, RFP #22-053 (Administrative Recommendation: AMC Bus, Inc., All Aboard America!American Charter Buses, Classic Elegance Coaches, El Paso Bus Ride, and Misioneros, Inc.) (Budgeted Local Funds - $600,000.00) (To provide safe and reliable transportation for District sponsored student travel)
10. Itemson Next Month'sAgenda A. Overview of Future Board MeetingAgenda Items (To provide an overviewof future Board Meeting agenda items) 11. Adjournment